• Inclement Weather
• Weather Alert
• Weather Emergency
• Attendance
• Notification
• Appendix 1: University Regulation 60.3.16 - Attendance During Adverse Weather Conditions

This memo details the Libraries' policy and procedures for implementing university weather policy as contained in University Regulation 60.3.16. The intent of the policy is for "the university to remain open and continue all normal operations during periods of adverse weather." Three adverse weather situations are described in the university regulation: inclement weather, weather alert, and weather emergency. Each of these situations may apply to individual campuses depending on the weather in the particular region in which the campus is located.

Inclement Weather

Inclement weather is defined as weather conditions that appear to make travel hazardous for a particular employee but are not declared by the university as a weather emergency or a weather alert. During inclement weather, all library units are to remain open and function normally.

Weather Alert

A weather alert is defined as a specific period of time lasting for a portion of a day or a full day when there is a severe snowstorm, hurricane, flood, tornado, etc. in the area of the university or any of its campuses that makes transportation a problem in the respective university locations. During a weather alert, all library units are to remain open and provide normal services to the fullest extent possible.

Weather emergency

A weather emergency is defined as a period of hazardous weather conditions (blizzard, hurricane, tornado, flood, etc.) during which travel is recognized as an imminent danger to life and property in the area of the university or any of its campuses. During a weather emergency, all library units on closed campus(es) are closed. No employees are to report for work. All online user services will be available through the library Web pages.

Attendance

Rules pertaining to individual employee attendance and the details of how time is charged for each of these conditions are contained in the regulation, a copy of which is attached as Appendix 1.

Notification

For the New Brunswick/Piscataway campuses notice is received via the University Operating status page. The Vice President for Information Services and University Librarian, in consultation with the Associate University Librarian (AUL) for Research and Instructional Services and the AUL for Facilities Planning and Management, will notify other AULs who will notify the personnel who report to them of any adjustments in hours or closings.

Office closings for New Brunswick/Piscataway and Newark will be announced via the following:

• University Operating Status page which will be linked to the Rutgers home page http://www.rutgers.edu. Links will also be provided to the Newark (http://rutgers-newark.rutgers.edu/) and Camden (http://camden-www.rutgers.edu/) homepages.

• Rutgers INFO Radio, 530 AM

• Email to faculty and staff having an account.

• Libraries' departmental telephone chains.

Camden announcements will be handled independently by the Camden chancellor.

Class cancellations on the New Brunswick/Piscataway and Newark campuses will be announced on several radio stations around the region as well as on News 12 New Jersey (cable television) and the Web pages.

Please remember that these announcements refer only to class cancellations and delays - not office, and library, closings. Camden announcements will be handled independently by the Camden chancellor.

Appendix 1

University Regulation 60.3.16 - Attendance During Adverse Weather Conditions (PDF)

Any time libraries are closed, or have delayed openings or early closings the information for each campus will be put on the University Libraries homepage.

Approved by Public Services Council: October 26, 2000
Approved by Cabinet: November 21, 2000
Last Revised by the User Services Council in August 2010