About the Libraries: Policies and Other Library Documents:
Office of the Associate University Librarian for Public Services and Communications
Public Services Policy Memo 8
Mail Delivery and Pick Up

The Libraries Shipping and Receiving Department is responsible for all mail delivery among the libraries in New Brunswick and is linked to the libraries in Camden and Newark by daily mail couriers. In addition, this department picks up and delivers gift book collections, exhibit materials, and Special Collections and University Archives collections.

Postage Costs

Routine Mail - Postage costs for outgoing mail that is generated by day to day operations is covered for the libraries in New Brunswick/Piscataway by the Shipping and Receiving Department budget and for libraries in Camden and Newark by campus budgets. Routine mail in support of the Libraries' academic and administrative activities would include such items as circulation notices and other circulation department correspondence, personnel mailings, and routine correspondence directly related to individual or departmental job responsibilities.

Other Mailings - The Libraries will not absorb the costs incurred for large mailings related to professional organizations/newsletters, political notices/campaigns, grant supported projects, or advertisements for profit-making enterprises. Requests for exceptions to this policy must be directed to the Office of the Associate University Librarian for Administrative Services in advance of the anticipated mailing date.

Deliveries/Pick Ups

The Shipping and Receiving Department staff will assist with gift, exhibit, and large collection acquisition located within a two- to three-hour drive of the College Avenue Campus. Consideration must be given to the size and volume of the items to be shipped. Arrangements are made at the convenience of the department and are scheduled to not interfere with the daily interlibrary mail delivery, which is given priority.

Small Pickups - No van required, less than six boxes, off-campus
Local unit staff should make arrangements to pick up the items without involving the Shipping and Receiving Department.

Medium Pickups - Library van required
If the pickup can fit within the daily schedule of the department and is on-campus or within very close proximity to the College Avenue Campus, arrangements can be made to assist with this type of pickup.

Large Pickups - Rental van, overtime, and/or voucher employees
Local libraries may be requested to pay for van rentals and/or overtime or voucher pay if the pick-up is after the normal work hours of the department.

Approved by Public Services Council: October 26, 2000
Approved by Cabinet: June 12, 2001