About the Libraries: Policies and Other Library Documents:
Office of the Associate University Librarian for Research and Instructional Services
Public Services Policy Memo 9
Electronic Mailing Lists
RUL_EVERYONE is an electronic mailing list that includes all library faculty and staff of the Rutgers University Libraries. The purpose of RUL_EVERYONE is to expedite distribution of such internal communications as minutes, workshop announcements, and other information related to the operations of the Rutgers University Libraries. RUL_EVERYONE is not intended to be a discussion list or place to post general information. It does not replace the various group discussion lists currently in place for library committees and work groups.
All systemwide library groups and offices are encouraged to post official communications, i.e., minutes, announcements, reports, etc., to RUL_EVERYONE. If replies are needed, they should be sent to an individual designated to receive them and named in the message.
In general, materials posted to RUL_EVERYONE are internal working documents of the Rutgers University Libraries. Redistribution of messages from outside the Libraries should be limited to those occasions when our work will be helped along.
Faculty or staff who arrive or leave will be subscribed or unsubscribed by the central administration. New faculty or staff may initiate their subscription by sending the message "subscribe rul_everyone" to email@example.com. Directions for using the list are automatically sent to new subscribers in the welcome message.
Other groups within the Libraries are encouraged to establish mailing and discussion lists when they will benefit their work.
Development and production of publications about the Rutgers University Libraries from a systemwide perspective are the responsibility of the Communications Director. Included are calendars, announcements, press releases, invitations, programs, and other items related to centrally sponsored events, major reports, publicity materials, and systemwide service brochures.
The Libraries official logo should appear on ALL library publications. This includes but is not limited to brochures, newsletters, Web pages, event invitations, fax cover sheets, and stationery. The logo should be displayed at the top of the first page of a publication and may be resized as necessary. For more information on the proper use of the logotype, and for a downloadable copy, please go to: http://www.libraries.rutgers.edu/rul/staff/marketing/procedures/rul_visual_identity.shtml
All Libraries publications and other official documents follow the Style Sheet developed for the Libraries by University Relations. Editorial style for the university and the Rutgers University Libraries is based on The Chicago Manual of Style. The Rutgers University Style Sheet can be accessed here: http://ur.rutgers.edu/styleguide/
Copyrighted text or images are not used in Libraries publications unless we have secured explicit written permission for the intended use. Such permission must include a statement verifying the person or agency granting permission has the right to do so. Written permission is required for formal publications as well as such informal publications as workshop flyers, posters, newsletters, and other communications. Consult with the Associate University Librarian for Planning and Organizational Research for copyright assistance.
The Rutgers University Libraries primary website supports the research, instruction, and public services programs of the university. The website is overseen by the Web Advisory Committee, which is composed of several library faculty and staff, and coded and maintained by the Libraries' webmaster. The Libraries' Integrated Information Systems Department administers the Libraries primary web server.
All administrative pages must reside on the Libraries primary web server or other approved servers to allow for standard headers and footers and a consistent look and feel that is compatible with university guidelines. Appropriate directory structures are set up by the webmaster to accommodate all guides, pages, and related images.
The Web Advisory Committee establishes specific requirements for various Libraries web pages and reviews and approves all new content before it becomes live on the server. There are three exceptions to this route where announcement, placement, or documentation is not at issue:
All Libraries' web pages follow the Style Sheet developed by University Relations. Editorial style for the university and the Rutgers University Libraries is based on The Chicago Manual of Style. The Rutgers University Style Sheet can be accessed here: http://ur.rutgers.edu/styleguide/
Copyrighted text or images are not used on any Libraries Web pages unless we have secured explicit written permission for the intended use. Such permission must include a statement that the person or agency granting permission has the right to do so. Consult with the Associate University Librarian for Planning and Organizational Research and Communications for copyright assistance.
Approved by Public Services Council: February 22, 2001
Last updated September 28, 2010