Reserve Services, A Guide for Faculty
The Rutgers University Libraries maintain reserve collections and electronic access to class-related materials to support the university's academic programs. Books and media are placed in reserve collections at campus libraries and circulate for shortened loan periods. Articles and documents such as sample exams, syllabi, problem sets, readings, and lecture notes are scanned and delivered electronically as Adobe PDF. Short sections of audio and moving image materials may be made available as streaming files. Records for materials on Reserve and access to electronic and digitized files are provided under RESERVES on the Libraries website and in the Library Catalog.
The Libraries' policy for reserve services is derived from the fair use guidelines of the United States Copyright Act of 1976 (17 U.S.C. Section 107).
When to Submit Reserve Requests
To assure availability of material prior to the start of classes, submit requests for the fall semester by August 1, spring semester by December 1, and summer sessions by May 1. Please indicate on the Reserve Request Form the week or date an item is needed.
When Materials Will Be Available on Reserve
Lists are processed in the order received. Requests submitted during the first weeks of classes may be delayed due to the large volume of reserve processing at the beginning of each semester. At the end of the term, materials are taken off reserve and permanently deleted from University web servers.
Please make sure your materials are on reserve before making assignments. Search by your name (instructor's name), course name, or course number under "RESERVES" in the Library Catalog to confirm reserve materials are ready for students to check out or view online.
Electronic reserve documents can be viewed on campus at public access workstations in the libraries, in campus computer labs, and PCs connected to the campus network. Rutgers users who connect from off-campus to the Libraries' website need to log-in with their NetID before using electronic reserves.
Please remind your students they will need to register their barcode, the 14-digit number beginning '29030' on the reverse of their RUconnection card, at a circulation desk before they can check out reserve books in a library.
What To Place On Reserve
The standard loan period for reserve materials checked out in a library is two hours. Contact local library reserve staff to inquire about the availability of extended or overnight loan periods.
Electronic Books (e-books)
Journal Articles, Chapters in Books
In order to reproduce your articles in the best possible manner, please submit clear copies with as few marks on them as possible. This includes copies without highlighting, underlining, black lines in the center, and writing in the margins. The better the quality of the articles you submit, the better your students will be served with clear and legible electronic reserves. Poor quality photocopies will not be scanned.
Send copies of your electronic files as email attachments (one attachment per email message) to the library reserve email account provided on your local library's online reserve request form, or drop off a disk copy at your local reserve desk. We will not return disks after processing unless you ask to have them returned. Include the following information: (1) your local reserve desk library, (2) course name and number, (3) the semester your course will be taught, and (4) the title of the file and its software application. Electronic files will only be available online.
We use Adobe Acrobat Exchange to convert file formats to Portable Document Format (PDF). We accept the most popular word processing, spreadsheet, and image formats. We have had successful experience converting WordPerfect, Word, PowerPoint, Excel, and Lotus. Other file formats may require trial and error, but we are willing to work with you.
Items Available Online in the Library Catalog
Personal Web pages
Because capturing and converting materials into digital files takes time, instructors should place requests as far in advance as possible. Streaming audio and visual files will be listed along with books, electronic files, and other reserve materials on your reserve course list in the Library Catalog. You can create a link from your Sakai course management page to library course reserves; see How to Link Your Library Reserves to Sakai.
If you would like assistance with locating media titles or filling out the request form, please contact the Media Center in New Brunswick via email: firstname.lastname@example.org or Tel: 848-932-5034.
How to Submit Reserve Requests
Materials can be placed on reserve at any of the following Libraries.
For an undergraduate course, please place reserve materials in the library on the campus where the course is taught.
Click on the appropriate Library for a Reserve Request form. Please fill out the form completely and use one form for each course. Include course name and number, enrollment, your phone and your email address.
How to Link Your Library Reserves to Sakai
Your library course reserves can now be linked directly to your Sakai course management page.
The Rutgers University Libraries' policy for reserve collections is derived from the fair use guidelines of the United States Copyright Act of 1976. The law states:
Section 107 of the Copyright Act of 1976. Limitations on Exclusive Rights: Fair Use
The fact that a work is unpublished shall not itself bar a finding of fair use if such finding is made upon consideration of all the above factors.
Materials will be placed on reserve at the request of faculty for the noncommercial, educational use of students.
Photocopied or scanned copies of complete books and entire issues of journals will not be placed on reserve.
Students and library users will not be charged for access to reserve materials. The charge for copies made by students will be limited to the cost of reproduction.
Electronic copies of reserve readings will include a notice of copyright on the first screen indicating materials may be covered by copyright.
Electronic reserve materials will be accessible only by instructor's name, course name, and course number. Users connecting from off-campus to the Libraries website using a commercial internet provider must identify themselves as a Rutgers user by logging-in with their NetID before they can access reserve materials.
Electronic materials will be removed from reserve at the end of the term. Scanned copies will be destroyed when they are no longer used for reserve.
We will not place materials, including electronic files or web pages, on reserve if the nature, scope, or extent of copying is judged to exceed limits of fair use.
In some cases, placing photocopied or scanned material on reserve may require copyright permission. Use of the same photocopied or scanned material in multiple courses or for successive years will generally require permission. Faculty may wish to consider the following options:
See our Research Guide: Copyright Information for additional copyright information and a guide to resources.
Last updated December 20, 2011; February 8, 2012; March 8, 2012; November 27, 2012; April 26, 2013