Committee/Task Force Template
- Committees in Context: these elements should be codified/stated when a new committee or task force is established
- Purpose: Why do we need this committee? Is there an existing committee, department or an individual who can achieve the goal?
- Placement: How does this committee relate to other groups or units? To whom is this committee responsible? What are the deliverables?
- Charge: What is this committee going to do? Who is charging this Committee?
- Sponsor* : Who guides this committee?
- Members: Who is on this committee? Why are they there?
- Chair: Who is in charge of this committee? Why is this person in charge?
- Time frame: When are deliverables due, how frequently does this Committee report on its work, and when does the committee end?
- Elements: Agendas, Work Plans, Assessment, Communication
- Characteristics of Effective Committees:
Duties of an Effective Chair
Characteristics of a Good Chair
- Content Knowledge
- Experience relevant to work of the committee
- Proven leadership and facilitation skills
- Proven people skills
- Communication skills coupled with willingness to communicate
- Willingness to employ all types of technology in scheduling and holding meetings.
Duties of a Good Committee Member:
- Collaborative preparation of agenda
- Facilitation of committee discussion
- Facilitation of individual contribution
- Deadline setting
- Follow up work
- Communication broadly to the organization of committee's progress
- Communication with committee sponsor of committee's progress
- Formal delivery of results
- Regular meeting attendance
- Advance preparation for meeting
- Relevant and constructive contributions to meetings
- Focused on committee deliverables
- Supportive of Chair and other committee members
- Takes responsibility
- Communicates committee progress to constituencies and seeks their input
*Committee sponsor is the cabinet level or other senior management person that is ultimately responsible for the committee. Typically the sponsor is responsible for
- Championing the work of the committee
- Responsible for assisting the committee overcome issues it cannot resolve within itself
- Exerts influence within the Libraries and the University as necessary to help the Committee obtain information and complete its work