Rutgers University Libraries' Staff Resources: Collection Development: Policies: Acquisition and Retention Policies for Journals in Print and Online Formats
 

STAFF RESOURCES

Rutgers University Libraries Collection Development Council
Acquisition and Retention Policies
For Journals in Print and Online Formats
February 15, 2007

1. Cancelling Print Subscriptions when Journals Are Available Online

a) When the publisher provides an online title (i.e., not an aggregator), all print subscriptions will be cancelled whenever print is not required for online access.

b) If RUL has multiple print subscriptions and online access, RUL will subscribe to the online-only version whenever possible if pricing is acceptable, and if the online version is available from the publisher.

c) If RUL has multiple print subscriptions but not online access, we will subscribe to online only if pricing is acceptable and online is available from the publisher.

d) All duplicate print subscriptions at RUL will be cancelled when an online version is available from either an aggregator or a publisher.

2. Retaining Print Subscriptions when Journals Are Available Online

a) One print, archival copy will be retained at the appropriate library within RUL of titles that are available through an aggregator (such as EBSCO's Academic Search Premier). Cancelling all print subscriptions is an option when an archival run of a title is not needed at RUL.

b) If the print version is superior to the online version, the print version can be retained. Print versions can also be retained when the discipline requires hard copy (e.g., music, art).

c) Multiple subscriptions to low cost or high use titles can be retained when it is the most economical and efficient method of providing access (i.e., when multiple subscriptions would be more cost effective than intralibrary loan).

d) If RUL has multiple print subscriptions and online access, and multiple print subscriptions are required for online access, we will keep print subscriptions at their current locations.

e) If RUL has multiple print subscriptions and online access, and only one print subscription is required for online access, we will keep one print subscription at the research library for the discipline.

3. Print Backruns for Online Journals

a) Archival print runs of journals are to be located in the library with the current collecting responsibility. If there is a current print subscription, it should be at the library with the print archive.

b) If practical, the selector who initiates a request for a digital resource will consult with the appropriate selectors throughout RUL about which library should retain the archival print run and present a recommendation to the Collection Development Council. If CDC approves the recommendation, the following steps will be carried out:

1. The print backrun and current subscription will be consolidated at the archival site.

2. Whenever possible, missing volumes at the archival site will be supplied from RUL libraries not retaining the archive.

3. Duplicate volumes will be withdrawn from RUL.

4. IRIS will be updated accordingly (public displays, order records, serial control records).

CDC may decide where to locate the archival print run if a recommendation is not made by the selectors.

4. Resources Purchased with Central Funds

Team leaders will inform selectors that money to cover online resources will be transferred from selector funds to central funds. If there is a cost savings, the amount needed will be transferred to central funds and the selector will retain the overage for other purchases.

5. Supplemental Charges for Online Access with Print Subscriptions

a) If the supplemental charge for online with print is $100 or less, the additional amount will be taken from the holding or transfer funds: TAMB, TAMB, TRMD, TRMR.

b) If the supplemental charge is more than $100, the appropriate selector will evaluate the subscription to determine if the additional charge is worth the extra cost.

c) If the supplemental charge is more than $100 but less than $1000, the additional funding will come from a combination of the transfer funds, selectors funds, and central funding.

d) If the supplemental charge exceeds $1000, an online request for central funding must be submitted to the appropriate team.



 
URL: http://www.libraries.rutgers.edu/rul/staff/collection_dev/policies/journal_acq-retention.shtml
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