Comprehensive U.S. Public and Private Slip Laws Processing Guidelines

 

A.  Processing from the SLS TMP records:

 

  1. Public and Private Slip Laws are received through the Depository program and initially processed according to established procedures by the GovDoc assistant.

  2. The MARCIVE Coordinator then searches for each public and private law by title keyword in the Modify Title button in Workflows.

  3. Match each title in hand with its record in Workflows by call # and title.

  4. When you have a match, click on Modify Title, go to the “All Volumes” Folder and:

A.     Change the Type, Home Location and Current Location to DOCLUS.

B.     Copy the first 7 digits of the generic barcode.

C.    Insert "XX( .1)" into the call # field.

D.    Paste the seven digits in between the first parenthesis and the “.1”.

E.     Change the Class Scheme from “SUDOC” to “SHLV-BY-TI”.

  1. Click OK to save changes.

  2. Go to the MARC Holdings folder and enter the cursor into the text field of the 852 MARC Holdings field. Enter the appropriate MARC holdings statement, by Macro if possible. 

  3. Enter the appropriate public law number, found in the SuDoc number on the MON-NEW Query or in the 086 field of the item's bibliographic record.

  4. Click “Enter Holdings”.

  5. Click on OK and then Review to make sure the modifications are correct.

  6.  Public and Private slip laws should not be barcoded since they will eventually be discarded when the bound Statutes at Large are received.

  7. Put the completed serial set preprints in the receiving slings

 

B.  Receiving Instructions for the Public and Private Slip Laws:

 

1.      Using the Bib/Control Holdings Reference Guide [see below], Receivers will check in the Public and Private slip laws into the current control records residing on the respective shadowed serial records.  The records are shadowed because access is provided by both the analytical tmp, and later fully cataloged MARCIVE records, and the Statutes at Large serial record.

2.      Receivers should only create one new prediction at a time.

3.      Receivers should not barcode the serial set pre-prints since they will eventually be discarded when the bound Statutes at Large are received.

4.       The control records & MARC holdings have been created and are being maintained to keep track of what slip laws have been received.



C.  Receiving Instructions for the Statutes at Large Bound Volumes:

1.      Statutes at Large bound volumes are received through the Depository program and processed according to established procedures by the GovDoc assistant.

2.      Both the Public and Private laws are combined in the Statutes at Large bound volume.

3.      This title is treated as a serial, so there are no accompanying brief MARCIVE TMP records for it in IRIS.

4.      The fully cataloged serial record is not shadowed from the public.

5.       After initial processing, the bound volumes are placed in the slings for the receiving staff to check in on bound control record [see reference guide below].



 

D.  Processing from the monthly MON-NEW Alex Query:

 

1.      The MARCIVE Coordinator then searches for each public and private law by title keyword in the Modify Title button in Workflows.
- An Alternative technique is to d
o a call # browse in the “Modify Title” button in Workflows with the SuDoc call # SuDoc stem of the public laws, “AE 2.110:”.  This will retrieve a list of all the unprocessed slip laws in the system.  Processed slip laws will not be retrieved by this query because their call #s will have been changed from a SuDoc to a “XX Shelved by Title” when they were processed as SLS TMP records.

2.      Match each title on the MON-NEW query to its record in Workflows by call # and title.

3.      When you have a match, click on Modify Title, go to the “All Volumes” Folder and:

  1. Change the Type, Home Location and Current Location to DOCLUS.
  2. Copy the first 7 digits of the generic barcode.
  3. Insert "XX( .1)" into the call # field.
  4. Paste the seven digits in between the first parenthesis and the “.1”.
  5. Change the Class Scheme from “SUDOC” to “SHLV-BY-TI”.
  6. Click OK to save changes.

4.      Go to the MARC Holdings folder and enter the cursor into the text field of the 852 MARC Holdings field. Enter the appropriate MARC holdings statement, by Macro if possible. 

5.      Enter into the inserted macro, the appropriate public law number, found in the SuDoc number on the MON-NEW Query or in the 086 field of the item's bibliographic record.

6.      Click “Enter Holdings”.

7.      Go to the Control folder and change NEVER to TODAY.
  

8.       Click on OK and then Review to make sure the modifications are correct.

 

Bib/Control/Holdings Reference Guide

 

Title

Brief Record TC #

Current Control ID

Bound Control ID

SuDoc Stem

DOCLUS Location

Private Laws

a1745549

PRIV LAW

UNIT STA STA LAR

 

AE 2.110/2:

STACK 25

 

Public Laws

o02602882

PUBL LAW

AE 2.110:

 

 

Macro Guide for Processing Public & Private Laws

Title

MARC Holdings [852 tag]

Private Laws

|cDOCLUS|hPrivate Law 108-|zSlip laws are shelved with and eventually superseded by Statutes at Large

Public Laws

|cDOCLUS|hPublic Law 108-|zSlip laws are shelved with and eventually superseded by Statutes at Large

 

 

 

Summary of Holdings information at ALEX

 

1.      Beginning in August 2002, we receive an analytic TMP (brief) record from MARCIVE for every pre-print that is distributed by the GPO.  These records are eventually overlain by a fully cataloged MARCIVE record.  Prior to Aug 2002, all pre-prints were checked into the Docs CC by Congress and Session.

2.      Each type of slip law [private/public law] has its own brief record serial record with a control record attached for receiving purposes.

3.      The loose Public and Private Slip Laws are eventually replaced and combined by the bound volumes of the Statutes at Large.

AR 3/1/05, PC 8/30/07