Marcive Established Guidelines for Unit Processing of Duplicate Records

1. 1 full Marcive serial record and 1 full Marcive mono record for the same title (title is generally part of a series);
   Occurrence = infrequent.

   Solution: CSD staff will ask EC/SB for a decision on how to handle title; staff will then email VM/EL with instructions on which record to delete and why
   
   

2. 1 full Marcive mono record and 1 temp Marcive mono record for the same title;
   Occurrence = often (due to discrepancies in the SuDoc call#)

   Solution: CSD staff will transfer all holdings (NBL and non-NBL) from temp record to full record, and then delete temp record

    

3. 1 full Marcive and 1 full non-Marcive record of the same or different formats for the same title;
   Occurrence = infrequent

   Solution: CSD staff will email VM/EL asking them to merge records

    

4. 2 full Marcive mono records for the same title;
   Occurrence = infrequent

   Solution: CSD staff will email VM asking her to delete one of the records

    

5. 1 full Marcive mono record (for main bookset title) and multiple temp Marcive mono records (for each volume in the bookset);
   Occurrence = infrequent, mainly in fiche

   Solution: CSD staff will transfer all holdings (NBL and non-NBL) from temp records onto full record, and then delete temp records

    

6. 1 full Marcive mono record and 1 brief SERMARPEN record [docs. librarian wants title to be cat as a serial];
   Occurrence = infrequent

   Solution: CSD staff will notify EL about dup records

    

7. 2 full Marcive serial records for different formats of the same title;
   Occurrence = infrequent

   Solution: CSD identifies all holdings and then notifies EL for record resolution.