Shipping list service:
Tmp brief records loaded weekly :
created by MARCIVE
library: ALEXANDER
item type: DOCUS
home location: PENDING
NB DTS staff update holdings information for ALEX and LSM
NWK updates for DANA holdings
CMDN requests LC classification if needed
Date cat=never
Serial records are excluded from SLS
TMP records are overlaid with full bib records from MARCIVE
Usually within 3-6 months of tmp record receipt
Match is based on the tmp 035 field
Four separate files are received for monographs
Full bibliographic records from MARCIVE for monographs:
are loaded monthly from the following 4 files:
1. New/non serial (MON-NEW):
Matches on tmp 035, updates date cat to today : no staff action needed
OR, if no match, loads as new:
with DATE CAT NEVER; ALEX DOCUS PENDING
Stephanie Bartz creates table for DTS staff action =
Non-overlay problems, or
Full bib predates SLS, or
Congressional hearings
2. New/non serial online (MON-NEW-OL):
Matches on the OCLC 035, updates bib record
OR, if no match, loads as new:
With DATE CAT; RU-ONLINE
No staff action taken in TAS or DTS
3. Changed/non serial (MON-CNG):
Matches on the OCLC 035, updates bib record
Or, if no match, loads into the review file
Review status approved by TAS loads as new:
with DATE CAT NEVER; ALEX DOCUS PENDING
SB creates table for DTS staff action
4. Changed/non serial online (MON-CNG-OL):
Matches on the OCLC 035, updates the bib record
OR, if no match, loads into the review file
Review status approved by TAS loads as new:
with DATE CAT; RU-ONLINE
Full bibliographic records from MARCIVE for serials:
are loaded monthly from the
following 4 files:
1. New/Serial (SER-NEW)
Matches on the OCLC 035 field
If match, loads into review file
If no match, loads as new
With DATE CAT NEVER; ALEX DOCUS PENDING
Ellen Calhoun creates table for DTS staff action
Reports de-dupped by TAS serials team first
2. New/Serial – Online (SER-NEW-OL)
Matches on the OCLC 035 field
If match, loads into review file
If no match, loads as new
With DATE CAT NEVER; RU-ONLINE
EC creates table for DTS staff action (combined with SER-NEW)
Reports de-dupped by TAS serials team first
3. Changed/Serial (SER-CNG)
Matches on the OCLC 035 field
If match, overlays bib record : no staff action
If no match, loads into review file:
EC creates table for DTS staff action, but first:
approves new titles
reports duplicates to TAS serials team
Titles approved as new load with DATE CAT NEVER; ALEX DOCUS PENDING
4. Changed/Serial – Online (SER-CNG-OL)
Matches on the OCLC 035 field
If match, overlays bib record : no staff action
If no match, loads into review file:
EC creates table (combined with SER-CNG) for DTS staff action,
but first:
approves new titles
reports duplicates to TAS serials team
Titles approved as new load with DATE CAT NEVER; RU-ONLINE
As part of general cleanup, Bob Warwick removes tmp 035 fields from full MARCIVE records , and adds RU-ONLINE where 856 warrants. Reports of duplicate 856s are posted to the LSM T: drive in the MARCIVE folder. Duplicate 856s reports are created for both the Serials and Non-serials data loads.
5/8/07
Ellen Calhoun
See “MARCIVE Loader criteria” by Bob Warwick for details of MARCIVE loads