MARCIVE MONOGRAPHIC PROCESSING PROCEDURES: MON-NEW
- Print out the monthly Marcive
- The Marcive searcher will
take the Monograph list and a cart, if necessary, and search by Sudoc
number, title and format type indicated in the item number column in the
documents collection. When the item is found place on cart and place an
‘X’ in the format Item Number Column of the title on the list. Microfiche
need not be pulled if identity is certain. (LSM pulls Microfiche)
- Also search for additional
formats (paper, cd’s,
- Split list items:
there is confusion or conflict in the location of a title on the Split Items
List search documents card catalog and other records to resolve through
communication between the units the proper location of the title.
- If title is not
- Check Documents Card
Catalog and/or Kardex (monograph series) for a card to determine title,
format and holdings. Use List of Classes to determine agency if
- Search by SUDOC #(s)
for title (item) in the documents collection. Check for title on sorting
carts or shelves as well and the microfiche sorting box atop the DOCUSM
- If item is not found
at it’s location place an ‘zero’ in the Item # Column next to the item
- For items not found: check the shipping lists to see
if the title was ever received or claimed
- If claimed follow up
on claim status.
- If the shipping list
shows that the item was received make a note on the
Monograph List regarding format received. Initiate Power Search.
- Return cart and found
items to the Collection Services Section and place on designated MARCIVE
WORK SHELF with list in SUDOC number order.
- If item was claimed but
never received see step 9 below.
- The Marcive co-ordinator will
search IRIS by Title Key Word search for the Marcive record and match the
item title with the Marcive record using the following criteria:
- Title agrees and is an
- Control number agrees.
- Sudoc number agree (at
all points in the Bib record)
and publication information agree
- Shipping list numbers
agree. If there is a shipping list number discrepancy, resolve it by
checking the shipping lists for the correct match as in edition or
revision to clarify the reason for the discrepancy.
- If title and record
- Change date cataloged
from ‘NEVER’ to ‘TODAY’ in the record control tab.
- Change to appropriate
‘LIBRARY’ if necessary and change ‘PENDING’ to the proper “home” and
“current” location in the Vol/No. tab.
- Barcode the item using
- Item in microfiche
- Alexander Library
- LSM maps may be
bar-coded, but the barcode is written in pencil on the map. (See
separate LSM procedures)
- Mark the ‘DONE’ on
both the printout.
- Mark the online
Marcive monographs list title access file ‘DONE’.
- Place item on re-shelving
cart or in microfiche filing box.
- If title and record
do not match:
- Return item to
re-shelving cart and have searcher recheck possible locations using
guidelines in step three if needed. If title is found proceed to step 4;
if not found go to steps B, C, and D below.
- Check online Documents
Data Miner2 for additional information.
- Check RLIN and OCLC
for possible additional information
- Do a ‘POWER SEARCH’ for the
item (See POWER SEARCH check list)
- If the title (item)
is determined never received:
after power search is completed and item is still not found consult with
Documents Librarian to resolve issue.
08/23/2005 rsh, cs