STAFF RESOURCES

Common Current & Bound Control Record Patterns

Important: Any commonly used patterns or any unusually complex patterns not listed here should be posted to the Holdings Management section (rul_holdings@email.rutgers.edu) of the Technical Services Core Working Group for review and possible inclusion in this document.

Notes:

 
1. Annual  (year only)
 Enumeration Pattern:  YR.
   Chronlogy Pattern:  NUMERATION
        OPAC Display:  ENUMERATION
       MARC-H format:  yr.2000_-_yr.2001
   I tem/Copy format:  YR._2000
                       YR._2001
 
2. Annual  (vol. & year)
 Enumeration Pattern:  V.
   Chronlogy Pattern:  YEAR
        OPAC Display:  BOTH
       MARC-H format:  v.1_(2000)_-_v.2_(2001)
    Item/Copy format:  V._1_2000
                       V._2_2001
  
3. Annual   (multiple years)
 Enumeration Pattern:  YR.
   Chronlogy Pattern:  NUMERATION
        OPAC Display:  ENUMERATION
Special Instructions:  When receiving, first select different issue, then modify
                       issue, then add ‘/2nd year’ to 1st year in Enumeration (ex.
                       2001/2002), and then continue receiving issue.
       MARC-H format:  yr.2001/2002_-_yr.2002/2003
    Item/Copy format:  YR._2001/2002
                       YR._2002/2003

Note: for U.S. Documents, the ‘/’ (as in yr.2001/2002) refers to fiscal years, while the ‘-‘ (as in yr.2001-2002) refers to calendar years.

4. Annual   (multiple vols. & years)
 Enumeration Pattern:  V.
   Chronlogy Pattern:  YEAR
        OPAC Display:  BOTH
Special Instructions:  When receiving, first select different issue, then select combine issues, 
                        this will allow you to check off issues you want to combine and then 
                        continue receiving.
       MARC-H format:  v.1/2_(2000/2001)_-_v.3/4_(2002/2003)
    Item/Copy format:  V._1/2_2000/2001
                       V._3/4_2002/2003
 
5. Quarterly (current) (vol., no., season, & year on loose issues)
 Enumeration Pattern:  V.
                       NO.     non-continuous   limit=4
   Chronlogy Pattern:  SEASON
        OPAC Display:  BOTH
       MARC-H format:  v.4:no.1_(2003:winter)_-_v.4:no.3_(2003:summer)
 
6. Quarterly (bound)   (vol., no., season, & year on loose issues)
 Enumeration Pattern:  V.
                       NO.    non-continuous   limit=4
   Chronlogy Pattern:  YEAR  (season is not used in this bound pattern)
        OPAC Display:  BOTH
Special Instructions:  For this example, bind 2x/year;  use ‘combine issues
                        function when receiving          
       MARC-H format:  v.4:no.1/2_(2003)_-_v.4:no.3/4_(2003)
    Item/Copy format:  V._4_NO._1/2_2003
                       V._4_NO._3/4_2003
  
7. Quarterly (current)   (no. & year on loose issues)
 Enumeration Pattern:  Yr.
                       NO.     non-continuous   limit=4
   Chronlogy Pattern:  NUMERATION
        OPAC Display:  ENUMERATION
       MARC-H format:  yr.2003:no.1_-_yr.2003:no.3
  
8. Quarterly (bound)   (no. & year on loose issues)    
 Enumeration Pattern:  YR.
                       NO.     non-continuous   limit=4
   Chronlogy Pattern:  NUMERATION
        OPAC Display:  ENUMERATION
Special Instructions:  For this example, bind 2x/year;  use ‘combine issues
                        function when receiving          
       MARC-H format:  yr.2003:no.1/2_-_yr.2003:no.3/4
    Item/Copy format:  YR._2003_NO._1/2
                       YR._2003_NO._3/4
  
9. Monthly (current)   (vol., no. & year on loose issues)
 Enumeration Pattern:  V.
                       NO.      non-continuous  limit=12
   Chronlogy Pattern:  YEAR
        OPAC Display:  BOTH
       MARC-H format:  v.2:no.1_(2003)_-_v.2:no.3_(2003)
  
10. Monthly (bound)   (vol., no. & year on loose issues)
 Enumeration Pattern:  V.
                       NO.     non-continuous  limit=12
   Chronlogy Pattern:  YEAR
        OPAC Display:  BOTH
Special Instructions:  For this example, bind 2x/year;  use ‘combine issues’
                         function when receiving
       MARC-H format:  v.2:no.1/6_(2003)_-_v.2:no.7/12_(2003)
    Item/Copy format:  V._2_NO._1/6_2003
                       V._2_NO._7/12_2003
 
11.  Monthly (current)   (vol., no., month & year on loose issues)
 Enumeration Pattern:  V.
                       NO.                 non-continuous  limit=12
   Chronlogy Pattern:  MONTH
        OPAC Display:  BOTH
       MARC-H format:  v.65:no.1_(2003:Jan.)_-_v.65:no.7_(2003:July)
  
12. Monthly (bound)   (vol., no., month & year on loose issues)
 Enumeration Pattern:  V.
                       NO.                 non-continuous  limit=12
   Chronlogy Pattern:  YEAR  (month is not used in this bound pattern)
        OPAC Display:  BOTH
Special Instructions:  For this example, bind 2x/year;  use ‘combine issues’
                         function when receiving
       MARC-H format:  v.65:no.1/6_(2003)_-_v.65:no.7/12_(2003)
    Item/Copy format:  V._65_NO._1/6_2003
                       V._65_NO._7/12_2003     
 
13. Monthly (current)   (month & year on loose issues)
 Enumeration Pattern:  - blank -
   Chronlogy Pattern:  MONTH
        OPAC Display:  CHRONOLOGY
       MARC-H format:  2003:Jan._-_2003:Sept.
 
14. Monthly (bound)   (month & year on loose issues)
 Enumeration Pattern:  - blank -
   Chronlogy Pattern:  MONTH
        OPAC Display:  CHRONOLOGY
Special Instructions:  Set Publication Cycle for published every one month; for
                        this example, bind 2x/year; use ‘combine issues’ function
                        when receiving
       MARC-H format:  2003:Jan./June_-_2003:July/Dec.
    Item/Copy format:  JAN/JUN_2003  [must be subsequently edited to say:
                        YR._2003_JAN/JUN]
                        JUL/DEC_2003  [must be subsequently edited to say:
                        R._2003_JUL/DEC]
                Note: Since [month] is not an approved volume designator,
                       you must edit the item/copy to begin with [year].
 
15. Biweekly (current)   (vol., no., & date on loose issues)
 Enumeration Pattern:  V.
                       NO.                 non-continuous  limit=24
   Chronlogy Pattern:  DATE 
        OPAC Display:  BOTH
Special Instructions:  Under Publication Pattern, click on gadget for Publication
                        Cycle and set the issue publishing dates for the 1st and 15th
                        of each month
       MARC-H format:  v.36:no.1_(2003:Jan._1)_-_v.36:no.4_(2003:Feb._15)
 
16. Biweekly (bound)   (vol., no., & date on loose issues)
 Enumeration Pattern:  V.
                       NO.    non-continuous  limit=24
   Chronlogy Pattern:  YEAR    (date is not used in this bound pattern)
        OPAC Display:  BOTH
Special Instructions:  For this example, bind 4x/year;  use ‘combine issues
                        function when receiving          
       MARC-H format:  v.36:no.1/6_(2003)_-_v.36:no.7/12_(2003)
    Item/Copy format:  V._36_NO._1/6_2003
                       V._36_NO._7/12_2003
 
17. Weekly (current)   (vol., no., & date on loose issues)
 Enumeration Pattern:  V.
                       NO.     non-continuous  limit=52
   Chronlogy Pattern:  DATE 
        OPAC Display:  BOTH
       MARC-H format:  v.26:no.1_(2003:Jan._1)_-_v.26:no.9_(2003:Feb._26)
 
18. Weekly (bound)   (vol., no., & date on loose issues)
 Enumeration Pattern:  V.
                       NO.     non-continuous  limit=52
   Chronlogy Pattern:  YEAR   (date is not used in this bound pattern)
        OPAC Display:  BOTH
Special Instructions:  For this example, bind 4x/year;  use ‘combine issues’
                         function when receiving
       MARC-H format:  v.26:no.1/13_(2003)_-_v.26:no.14/26_ (2003)
    Item/Copy format:  V._26_NO._1/13_2003           
                       V._26_NO._14/26_2003
 
19. New Series (n.s.v.,  no., & year)   
 Enumeration Pattern:  N.S.V.
                       NO.                 non-continuous   limit=12
   Chronlogy Pattern:  YEAR
        OPAC Display:  BOTH
Special Instructions:  For this monthly example bind 2x/year; 
                        use ‘combine issues’ function when receiving
       MARC-H format:  n.s.v.35:no.1/6_(2003)
    Item/Copy format:  N.S.V._35_NO._1/6_2003
 
20. Series [5]  (ser., v., no., & year)
 Enumeration Pattern:  SER.
                       V.     non-continuous   limit=25
                       NO.    non-continuous   limit=4
   Chronlogy Pattern:  YEAR
        OPAC Display:  BOTH
Special Instructions:  For this 5th series (series 5) quarterly example
                         bind 2x/year;  use ‘combine issues’
                         function when receiving
       MARC-H format:  ser.5:v.18:no.1/2_(2003)
    Item/Copy format:  SER._5_V._18_NO._1/2_2003


Last updated: 9/2/04 pc
 
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