Minutes of January 13, 2005 meeting

Present:

Nita Mukherjee, Jan Reinhart, Dean Meister, Tracey Meyer, Michele Tokar, Penny Weniger, Roger Smith, Judy Gardner (recorder), Andy Martinez, Jeff Teichmann, Glenn Sandberg, Zohreh Bonianian, Darryl Voorhees, Katie Anderson, Carolyn Foote

Zohreh was welcomed as the new leader of NBL reserves functional group.

1) UMDNJ New Brunswick/Piscataway and RUL, new agreement

The new agreement expands the population of UMD users served to include RWJMS housestaff for example, and provides remote access privileges to two joint degree programs: the Graduate School of Biomedical Sciences and the School of Public Health. User registration will take place at LSM or Alexander, must be renewed annually, and is based on a file of eligible individuals provided by UMDNJ and updated several times each year. Copies of a flyer describing the agreement will be available for distribution.

A draft revision of the Primary Borrower's chart with new procedures for registering users with UMDF/S and UMDSTU profiles was distributed to ASC members. Send comments and corrections to Judy and a final version will then be distributed and posted to Staff Resources on the web.

2) NetID

Most staff attended a NetID training session. Natalie Borisovet's Powerpoint is available for review. Ask a Librarian's standard replies will be revised and detailed FAQs posted to the website. Net ID for remote access will be operational sometime during the day, Tuesday Jan. 18th

We anticipate fewer requests for PINs when they are no longer needed for remote access. Barcodes and PINs will continue to be needed, however, for online requests (holds, requests, ILLs), Self Services, renewals, and checkout. And automated PIN notification remains on the Systems Department's project list.

3) Review of access services/systems calendar

New overrides have been implemented, the 2 week recall due date has been restored and hold pickup messages revised, fall reserves have been removed and reports posted, the clear hold shelf reports resume 1/25, and days to fill EZ-Borrow's requests has been changed back to four.

4) Announcements and information sharing

• Judy has assumed acting responsibility for NBL access and collection services and has started meeting, talking with staff.
• RUL will send 7 representatives to the Ivy+ Access Symposium to be held at Princeton in March this year: Katie Anderson, Stacy DeMatteo, Maggie Harris, Andy Martinez, Glenn Sandberg, Joyce Watson, and Penny Weniger.
• Darryl will issue a last call for rollover, giving 2 weeks notice, before removing fall ereserve documents from the U drive.
• Reader/viewer for Microsoft office applications in now on public access workstations and therefore we may want to consider delivering Word documents in Ereserves.
• Patrons who are connecting remotely and link to an external URL in ereserves may need to re-connect.
• Chang has a new color scanner; Imaging Services is reallocating Chang's Fujitsu to Dana and their Minolta to LSM
• The ereserves@rci email account was overloaded with high-resolution scans submitted by a professor. Backups will clear the account in future.
• ILL is working with Chris on billing for overdue ILL and PALCI materials, revising text of notices.
• Approximately 25% of the ILL requests for articles we receive are for articles in journals owned by Rutgers. To educate users and encourage presearching in IRIS, the ILL article request form will be revised to include a link to instructions for locating journals at Rutgers, and a new email response will be sent to some users (repeaters) with instructions for requesting Rutgers articles directly.
• Alexander staff have used intersession quiet time to clean offices, busy now with reserves. Pete has been on extended sick leave.
• Selectors have submitted decisions for the LSM special collections project.
• Mike Mansouri has been confirmed as the new Chemistry Library staff person, he will continue to oversee SERC on an interim basis. The SERC open line will be posted.
• Douglass staff are planning a collections shift in the East Room, some historical reference titles have been weeded, all staff pitched in and there was no end of semester shelving backlog.
• Penny will assume responsibility for the NBL building and security functional group, as Zohreh moves to reserves.
• The NBL circulation group is reviewing its purpose statement and documenting downtime procedures. LSM was without lights Dec. 24 and closed early.
• Tracey explained that the custom recall set-up that we created when we first implemented Unicorn might cause some of the incorrect recall fine calculations we've seen. Sirsi delivers a recall report that we will investigate for future use.
• A subgroup is working on the proposed syllabus format for reserves.
• Staff at Chang are interested in expanding user education to the research stations, including an emphasis on access issues. A boiler is being replaced at Foran Hall and staff have been advised to wear layers.
• Music library staff are filling RDS and ILL requests directly now. Jane Sloan is returning from sabbatical. Naxos Music Library is now listed under Indexes and Databases on the website.
• NBL RDS functional group reviewed placement of the copyright stamp on articles, and a process for dealing with dissertations from Dissertation Express that are not picked up. Ray Balter is father of new baby girl.
• Robeson staff conducted in-house training over intersession; are registering Camden County and Rowan students; and continuing work on inventory cleanup.
• Marty Katz recently celebrated 25 years at Rutgers.