Minutes of the March 13, 2014 Meeting
- Natalie Wadley (chair), Rose Barbalace, Eric Fizur, Dianne Hamlette, Yoshi Ishii, Rob Krack, Barry Lipinski, Dean Meister, Tracey Meyer, Jeff Teichmann, Glenn Sandberg, Michele Tokar, Darryl Voorhees, Paul Young (minutes).
NET-ID Access for Electronic Reserves
- Natalie W. noted that Systems has corrected the browser issues encountered during the initial January 21st introduction. Paul Y. stated that all libraries appear ready to proceed.
- Camden offers only on-site access to course reserves for Rowan and Camden County College courses. There are no electronic reserves offered off-site.
- Due to illness and vacation time, Dana had not yet completed a text exceptions file for Instructor access. Their files will be ready and functional by week’s end.
- Committee agreed that a second attempt at NET-ID rollout should be made on Wednesday, March 19, which will allow for correction of minor problems before students return from break.
- Any questions received at Reference desks or via AAL may be referred to Reserves Staff at the library where the course was posted to reserves.
Collection Management – Floor Maps
Rob K. - Collection Management Group is proposing a project to create maps that would be displayed through the library website to help patrons locate books in each of the Rutgers libraries.
- Collection Management would create static images that would be uniform in design; incorporating the same fonts, icons and labels for each library’s map or set of maps.
- Static maps would then be made available through the website to allow patrons to use their Smartphones or tablet computers to help them navigate the collections. These static maps would serve as placeholders until a more interactive system could be designed for them.
Barry L. brought up issues of practicality, as stacks are being weeded and reduced. And users who are familiar with the stacks already know how to browse on-site.
- Rob K. pointed out that floor map handouts are given out frequently.
- Patrons may not wish to approach a service desk for help.
- Rob has checked our peer/aspirant institutions to see what kind of online maps they have and they appear to be prevalent.
- Student users have a preference - and even an expectation - for interactive access via mobile devices. Without it, we look like we’re lagging behind other institutions.
The problem is not the map itself – static maps are available now. The technology, such as applications that can link to tablets and phones, is the difficulty.
Security concerns were discussed.
- Rob K. pointed out that we have paper maps now with access to scanners in each library. An interactive system would be no less secure.
- Dean M. suggested such maps might be helpful to EMT’s who need to locate and assist someone in the stacks.
It was agreed that Rob may refer to the Web Board for discussion, as well as RUPD (Lt. Brian Emmett) regarding security issues. The
initiative may eventually be included as an item on the Strategic Plan.
Texbook Inquiry from Student Organization
A student representative from Rutgers Student Assembly, Academic Affairs Committee, wrote to Ask-a-Librarian on 3/5/14. He is proposing
ideas such as hosting a textbook drive or textbook donation to generate books on Reserve for the libraries.
- Paul Y. stated that RUL places library books or personal copies on Reserves at the Instructor’s designation only.
- It would put us in competition with bookstores. Students may not donate books when they can receive cash instead from bookstore or online.
- Textbook editions may not be used the following semester.
- Suggestion was to make Instructors, and particularly TA’s, more aware of ability to place personal copies or library copies on Reserve.
Natalie W. will respond to the student.
Final Exam Stress Busters
The time is nearly upon us for stress relievers. Past examples are:
- Seeing Eye dog club – Puppy petting (Spring)
- Gentle touch back rub (Spring and Fall)
- Card-making (Fall)
Question arose whether it would be limited to University groups only, rather than outside organizations.
- Yoshi I. – events at Dana are scheduled by student services, not the library.
- New Brunswick equivalent would be Student Academic Affairs Vice-Chancellor of Student Affairs, RUSA.
- Dean M. – Just make library the site of the activity.
- Natalie W. suggested that the undergraduate experience librarian (Lily Todorinova) can assist in scheduling and activities. Jeff T. will be asking for volunteers.
Barry L. – Educational Opportunity Funding (EOF) summer students will be on Livingston campus this summer. EOF students have a NET-ID, RU Connection card, and library privileges to 8/31, but do not tape-load. Those who become Rutgers undergraduates will be in the patron load in the Fall.
- Borrower’s chart notes that lists of year-round EOF program participants received at a unit or circulation desk should be sent to Head of Access & Interlibrary Services.
- Barry has contacted the program so a list can be forwarded to Natalie W.
Natalie W. received an e-mail from Raritan Valley Community College (RVCC) regarding RUL books sent via Off-Campus Delivery. Where on RVCC are they received? Question for Resource Sharing group.
Glenn S. will attend DOCLINE meeting at Smith Library in Newark on March 27th
- DOCLINE® is the National Library of Medicine's automated interlibrary loan (ILL) request routing and referral system.
- RWJ and Smith use it. We want to integrate it to work with ILLiad.
VALE Roundtable is Friday 3/14 at The College of New Jersey (TCNJ).
Michele T. - The contact / calling chain lists need revisions, specifically to add RWJ and Smith. She would like to streamline the format to use less text on each form.
- Contact list displays staff at each library by their job/task/specialty, such as Reserves, RDS, etc.
- Calling chain list is used occasionally, during power failures or emergencies or when Symphony/Workflows is down.
- Proposal is to upload forms to google.docs, where people can make changes to staff, phone numbers, etc., directly. We can do a test run.
- For now, pdf’s of the current form could be loaded online. Sam McDonald can be contacted for follow-up.
Tracey M. - Courtesy notices will be going out for graduating students with bills. About 162 in total.
- Natalie W.’s name will be substituted for Judy G.’s on the notice.
- Notices for graduating students with checkouts will also be sent.
- Barry L. will prepare diploma holds in mid-April.