Minutes of the June 12, 2014 Meeting
- New Brunswick: Natalie Wadley (chair), Glenn Sandberg, Jeff Teichmann, Andy Martinez, Michele Tokar, Tracey Meyer, Dean Meister, Dianne Hamlette, Darryl Voorhees, Krista Haviland. Camden: Eric Fizur. Dana: Yoshi Ishii
- There will be a third interview for Head of Access Services.
- Natalie stated that she has put in her resignation and will be stepping down in three weeks.
- Issues from two students known, one from Camden.
- Questioned if there was an emergency way to access articles.
- George F. Smith Library at Dana will begin in e-Reserves, none currently at RWJ
2) RWJ-ARC Collection
- Academic Research Center collection of reserve books at the Medical School. Students have 24 hour access. Self-checkout enabled and can be charged for three days without renewal. It is only for use at ARC. Can’t put on hold but can be Special Requested for now. They will need their own notices.
3) Borrower updates
- Residents are graduate students who have completed medical school. In order to be a practicing physician a medical student must complete a residency program and in some cases a fellowship (fellow). Residents at Rutgers are in a residency program for 3 or more years. During their residency they work at a hospital affiliated with Rutgers, or at the NIH or VA, but they are still RU residents. Fellows at Rutgers have completed residency and are going for more specialized education in their field – i.e. Hand Surgery. Both residents and fellows (often referred to as Housestaff) are paid as employees, either by Rutgers medical schools or the hospitals where they are working. As such, they are treated as FACSTF. UMD-ONLINE loaded records reflect this, this set of patrons should have employee-coded NetIDs. Residents and Fellows being paid by non-Rutgers places may have their NetIDs coded as Alumni for this portion of their study.
- Visiting Scholar-Needs appointment letter and RUID. History and English departments was writing letters for visiting scholars. RU connection just needed a letter to verify.
- UMD-Volunteer faculty are loaded once a month. RU Connection was setting to Guest – contact Margaret.
4) ILL and DOCLINE
- Glenn meeting at Smith went well. Notes on library website. Bill passed to patron over $25. Limitations of “5&5”, five articles within five years of the same journal. Doc Delivery is up and running in RWJ and Smith. In the past, legacy UMDNJ faculty were not charged copyright fees. UMDNJ libraries paid fees to the copyright clearinghouse twice a year and did not pass costs back to faculty, staff or students. A few faculty not used to being asked to pay copyright fees complained.
5) Goals review
- Text Messaging – not this year. Zohreh discovered an issue with Unicode and foreign languages that has since been resolved. Right now implementation is being held up until the online forms can be produced.
- Possible Goals for 2014/15:
- LSM building – ‘DIBS’ scheduling system for study rooms. Needs to be implements and tried during the summer.
- Text Messaging.
- Online library building maps.
- Media Center – expand to Smith; user initiated forms start Fall/Spring.
- Find new Head of Access Services.
- Natalie will get it started.
- Accommodating for patron’s with disabilities for software.
- Chang – expanding printing options, user ID initiated Copy Cards.
6) Access Calendar
- Natalie will add expiration date and update Sakai. Access Calendar 2014 scheduled differently for the next fiscal year.
7) General updates and information sharing
- Camden – Leaks in roof. The 2nd floor renovations should be done by end of August
- Dana – New director at the end of August. The 1st floor lab found bed bugs. The infected items are going for treatment. The section is blanketed off.
- LSM –Dean encountered an article request for over 50 pages.
- Douglass – Ongoing project study.
- Alex – Found a book that needed to be treated.
- Art – Cataloging.
- RWJ – New residents begin July 1st. Staff began using the Illiad/Docline borrow function.
- Glenn – Reports return recalls in E-ZBorrow.
- Darryl - Dissertation Binding Service. Compiling public fax service.
- Dean – Temperature control issues, too cold. Inventory and Recon programs. Chemistry transferred lots of books.
- Tracey – Sent 639 notices via paper this year. Save notices with Workflows for about one year. Pet a Puppy was well attended but didn’t have actual puppies.
- Michele – Nothing new at Math, Physics has mold problems, LSM had the floors waxed. Laptops have seen a lot of use. The LSM building committee is working with a company called Evanced Room Booking Solutions to purchase a product called D!BS which will allow students to book their own group study rooms via a laptop, smart phone, tablet, or computer.