Karen Oster replaces Ann Montanaro as the Systems department representative on the Access Services Committee.
Packets of current publications were distributed. Harry Glazer is working on bookmarks for Self Services and Recalls.
The Copy Center is investigating dual purpose printer/copiers. Users can send print jobs from public access terminals, identify jobs by assigning a password, and call them up for printing at the machines with a copicard. Printer/copiers will also be used for making photocopies, and will be placed in the New Brunswick and Newark libraries. Alexander may have one by January 1.
Quality of scanned ereserve documents is as good as the original submitted by instructors(if bad in, then bad out). One photocopied page per 8 ½ x 11 page is best format. Donna and Dean worked with a professor's electronic files and processed them for ereserves; Copy Center is anxious to work with more efiles. A pdf copy of the Ereserve Transmittal Form is available on the Alex server. Staff can open it in Adobe, fill it in, print out, and submit with articles for scanning. Typed forms are better because of problems deciphering handwriting.
[Karen asked for clarification of our "take off reserve" policy. Because lists are edited and changed by instructors each semester, we have always removed reserve records rather than make them inactive or pending. Karen will be working with Robeson to test Reports in Reserves.]
Donna distributed new instructions for NB faculty to set up departmental purchase orders for RRS articles. Please send a photocopy of cash transmittals that include cash for RRS articles to Donna (not Nancy H.), as well as the NB Admin Team.
Copy Center will begin sending ILL articles via Ariel from the overhead scanner soon. A color copier is almost operational at the Art Library. Copy Center's public fax service is described in their brochure and web page.
99.2 Testing & Training.
Karen's "U99.2 Software Testing," a document in progress, reports on status of bugs and problems reported by testers, and will be updated periodically. Karen reviewed the importance of "Properties" in 99.2. They can be set globally, also changed locally and saved to the desktop. We need Properties recommendations for access services wizards, a review of logins and overrides, and possibly reserve wizard training. Access Services staff will attend training offered by the Cataloging and Authorities Training Team in November. Karen recommended hands-on working sessions for follow up, possibly by function or module, which we will plan and schedule for the beginning of December.
Temporary loss of user statuses due to Sirsi's error was reported on the list. Statuses were subsequently reinstated, though we missed "unbarring" and removing academic holds for some users during this period. The purge of over 20,000 inactive and old user records was also reported on the list, and will take place annually. The number of graduate students with UGRAD profiles is greatly reduced, but we're still seeing some. If reported, ask the user if they are a current student (LST ATTD date 9901, 9907 or 0000). If yes and their school field is blank, advise them to update their university record with the Registrar. Records lacking school codes, automatically default to UGRAD profiles. We've identified the code used for college honors students which is set to map to our database with a GRAD profile, and will inform honors program advisers. The User Database Maintenance Team will be asked to work on problem user records soon..
Roger, Judy and Sam McDonald met to discuss the design of an online reserve request form. Drafts of the form, the record (screen) returned to instructors when completed, and an example of information emailed to reserve staff, were distributed. Circled text can be customized by reserve desk/location. Forms will be emailed to reserve staff and a backup. Boxes rather than individual fields permit copy&paste from IRIS. Some other features were borrowed from Robeson's form. ASC will share draft forms with reserve staffs at their libraries, and test the form (currently going to Sam's email). Comments and suggestions are due to Judy by November 1st.
6) How Do I? questions. Status check.
Various groups are completing and submitting answers. The NB Billing group composed a new set of billing questions.
Thursday, November 11, 9:30 a.m.
Admin Conference Room, 3rd floor Alexander Library
College Avenue Campus