Françoise opened the meeting by stating that the carpet installation project was out to bid and we were waiting to hear which vendor would be awarded the contract. The sprinkler pipes carry a bacteria "MIC" which eats away at the pipes, causing leaks. This is why the replacement project is scheduled. She expressed concern to Facilities regarding the testing of these pipes in the Reference Room, as the pipe replacement project is scheduled about the same time as the new carpet is to be installed. It turns out that under the existing carpet in the Reference Room are 9" floor tiles, which contain asbestos. Normally the asbestos present in floor tiles is not "friable" (easily turned to dust which can then be inhaled) so Françoise will consult with the carpet vendor (when chosen) and will address this concern. REHS estimates that removing the tiles (asbestos abatement) would cost between $60,000 - $80,000. The object for the installers will be to remove the old carpet without removing the underlying floor tiles. If this is not possible, the carpet installation project could conceivably be delayed. It was mentioned that one possible advantage to delaying the carpet installation would be the weeding project would have additional time to reduce the collection. A distinct disadvantage would be that there's no guarantee that the funds would still be available next year. The possibility of a delay in installation this summer was also discussed. It was agreed that access to pc terminals was critical but the location of the Ref Desk was not as much of an issue.
Each of the schematics submitted by the committee members were reviewed. Some of the recommendations included:
Françoise stated that a donor has come forth and may subsidize the cost of the new Welcome Desk in the lobby. To date she has accumulated approximately $100,000 in funding for this project.
Committee members were asked to initial the pages showing the style of chairs they liked best. The committee was informed that the average cost of an individual chair would be roughly $1,700 - $2,000. All will be leather and dark green in color to match existing furniture.
Harvey Dessel is working on various styles and designs but has not yet submitted any recommendations to the committee.
Kevin Mulcahy has toured the Annex and designated approximately 7,500 volumes to be sent there. This first phase will include dictionaries and catalogs. Print indexes are being reviewed and where digital access exists, the volumes will be sent to the Annex. Kevin also mentioned that in the future it would be beneficial if the Annex could store microfilm as well. Before this could happen problems with space, shelving, temperature and humidity would have to be addressed.
Before the meeting adjourned Elizabeth Leister recommended a public relations campaign to publicize the improvements being made at the libraries and to clarify how the funding was obtained.
The meeting adjourned at 10:50 AM
Thursday, May 7, 2009 @ 9:30 AM in McDonnell Room