Annex Construction Implementation Committee: Charge
July 18, 2000
To: Ron Becker
Robert Sewell, Chair
From: Marianne Gaunt
Thank you for agreeing to serve on the Annex Construction Implementation Committee. Now that we have
secured support through the Capital Renovation Funds for the completion of the back bay of the Annex and
the upgrade of the HVAC, we need to quickly plan for the most effective use of the space given the many
worthy demands from various sectors of the Libraries. To that end, I would like the committee to make
recommendations in the following areas, consulting constituents in Camden and Newark as well as New
Brunswick, as appropriate:
- Allocation of space
Please consider such factors as the physical growth of the collections based on inflation costs,
funding, and the move to digital resources; the need for the Annex to be a repository of materials
that may not be heavily used and or rare in light of their accessibility elsewhere; and other factors
the committee deems important. Your recommendations for a day-one collection should include a
rationale for the allocation of space.
- Long-term viability
Considering the factors above, please suggest the long-term viability of the Annex to support
the collection growth of the Libraries, i.e. how long can we depend on the Annex before additional
space is needed there or elsewhere.
- Accession System
There have been concerns that the current accession system does not function well. Please review
how this system supports our needs to manage the collection as well as provide data for management
and collections analysis. Make recommendations, as appropriate, for another system and/or
modifications in the current system.
If any recommendation results in a collection move, de-acquisition, etc. please prepare a
phasing plan, time estimates, and cost.
I would like your recommendations on item one by August 15, and your final report by November 1, 2000. If you have any questions concerning this, I will be happy to meet with the committee at any time.