STAFF RESOURCES

Minutes of April 28, 2004 meeting

Present:
Georgina Alonzo, Ines Gessner, Shirley Lewis, Barry Lipinski(recorder), Nita Mukherjee, Antoinette Peteet, Daphne Roberts, and Chiaki Yamada.

Agenda

1. Diploma Holds

The group reviewed procedures for placing diploma holds. All members were on target to meet the May 5th deadline for submission to Student Financial Services. Barry reported that he had discussed with Chris Sterback the group’s desire to work with one report that would cross index the Diploma Office’s list of new graduates with currently barred users in WorkFlows. This would save on the time-consuming strain of bouncing the eyes from one single-spaced report to another to find users who need to be placed on diploma hold. Chris understands that an improvement here would be helpful and will investigate.

2. Review of Mid-Year Report

Barry distributed the functional group mid-year report, which described the group’s success in meeting four goals: 1) Cleanup all academic holds from pre-GEAC period, extending back to the 1970’s; 2) Make Knight Express debit payment option available for users at Alexander Library; 3) Allow credit card payment for any fines or bills by preparing miscellaneous bills for users to take to the Cashier’s Office; and 4) Examine, test, and make proposals for the new WorkFlows billing module

3. Billing Working Group Update

Antoinette and Barry reported on their activities with the Billing Working Group. This group is examining how reports may be used to create bills for long overdue materials and move them into an “assumed lost” status that will enable the books to be withdrawn while still maintaining a record of responsibility for the user. This group is working also on text for new notices.

4. Information Sharing

Next Meeting: Wednesday, May 26, 2004 at 3 p.m. at Kilmer.



 
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