Minutes of November 7, 2002 meeting

I. Workflow issue

Frequently the information given to the Bindery Team at the Sciences is inaccurate

Often the Bindery Report states that a volume is complete even when there are missing issues.

Supplements or indices may not be included with the bindable unit.

The report may not designate which supplements either are or should be included in the bindable unit.

There may not be enough room in the Bind Folder to include all pertinent information.

• At the moment the process is
  • Recievers --> Bind Folder --> Renee Bindery (will not include notes on the report)
  • Problems for Receivers --> Bindery (should include notes but may not)

• The Bindery Team has been researching and fixing problems with bindable units. From this point on if a problem is found the bindable unit and the section of the report that belongs to it will be given back to the Receivers.

• Statistics will be taken on the rebinding of journals, why it has been rebound, and what time period has elapsed between the first and second binding. This should usually occur with missing issues, supplements, and indices.

• Since there is new personnel in Physics and Chemistry they are unsure of what they need to do.

• Units are sending material directly to the Bindery, though they should go to Cathy.

• Ian will talk to Cathy to get this straightened out.

• The Bindery Team working on the sciences material will consider whether or not they feel it would be advantageous to have the bindery reports cut and each record inserted into the bindable unit it belongs with.

II. Repairs

There exists a backlog of repairs at both locations (Alex. & LSM).

• Joyce is spending at least 2 hours a day performing repairs.

• She does not perform: missing pages, tipping, torn pages (students will perform these)
• The repairs she does perform are: rebacks, recases, and complicated repairs.
• In addition Thursdays she will consider a day for repairs exclusively.

• Tuesdays will be a repair day at the humanities.

• Accurate statistics will be kept on how long repair types take to perform, and to see if different workflows for repairs save time (e.g. batching).

• It will be looked into whether there are other places the sciences can store items waiting for repairs.