Minutes of November 7, 2002 meeting
I. Workflow issue
Frequently the information given to the Bindery Team at the Sciences is inaccurate
Often the Bindery Report states that a volume is complete even when there are missing issues.
Supplements or indices may not be included with the bindable unit.
The report may not designate which supplements either are or should be included in the bindable
There may not be enough room in the Bind Folder to include all pertinent information.
- At the moment the process is
- Recievers --> Bind Folder --> Renee Bindery (will not include notes on the report)
- Problems for Receivers --> Bindery (should include notes but may not)
- The Bindery Team has been researching and fixing problems
with bindable units. From this point on if a problem is found the bindable
unit and the section of the report that belongs to it will be given back
to the Receivers.
- Statistics will be taken on the rebinding of journals, why
it has been rebound, and what time period has elapsed between the first and
second binding. This should usually occur with missing issues, supplements,
- Since there is new personnel in Physics and Chemistry they
are unsure of what they need to do.
- Units are sending material directly to the Bindery, though
they should go to Cathy.
- Ian will talk to Cathy to get this straightened out.
- The Bindery Team working on the sciences material will consider
whether or not they feel it would be advantageous to have the bindery reports
cut and each record inserted into the bindable unit it belongs with.
There exists a backlog of repairs at both locations (Alex. & LSM).
- Joyce is spending at least 2 hours a day performing repairs.
- She does not perform: missing pages, tipping, torn
pages (students will perform these)
- The repairs she does perform are: rebacks, recases, and complicated repairs.
- In addition Thursdays she will consider a day for repairs exclusively.
- Tuesdays will be a repair day at the humanities.
- Accurate statistics will be kept on how long repair types take to
perform, and to see if different workflows for repairs save time (e.g. batching).
- It will be looked into whether there are other places the sciences
can store items waiting for repairs.