University Librarian's Cabinet: Minutes of May 28, 2002 Meeting
- Agnew, Boyle, Fultz, Gaunt, Golden, Mullins, Puniello, Soong, Toyama
University Librarian's Report – Gaunt
- Spoke at the Ninth Annual Collection Development Symposium, Digital
Rights: Authorship, Ownership and Partnership, sponsored by the
University of Minnesota Libraries and MINITEX Library Information
Network on May 20, 2002. Other speakers were Kenneth D. Crews and Warren
Adler. Topic covered was developing partnerships for digital projects.
- Attended the 140th Association of Research Libraries Membership
Meeting in Santa Monica, California May 22-24, 2002 on Building
Capacities: New Strategies for Fund Raising & Recruitment. Distributed
handout from Dr. Judith Nichols, a demographer and consultant in
philanthropy for non-profits, who addressed the differences in the
generations, their behaviors and preferences, and the meaning of these
differences for recruiting and retention, and for fund raising.
- The ARL Copyright Working Group to become a committee within ARL.
ARL's copyright and scholarly communication strategies will be linked to
theme of open access.
- Several ARL member libraries (a subset of the working group) launched
a Scholars Portal Project in collaboration with ARL and
Fretwell-Downing, Inc. The Scholars Portal Project's final report
summarizes the work of the Scholars Portal Working Group from its
inception, including the group's sense of key portal features and
functionality. The report concludes with a recommendation to the ARL
Board to discharge the Scholars Portal Working Group and replace it with
a new ARL Working Group on Portal Applications.
Budget Update – Gaunt/Soong
- Discussed possible tuition increase, which will not be announced by
the University until late June.
- Cabinet members should submit unit impact statements to Gaunt/Soong;
meetings will be held to discuss priorities and possible exemptions from
Dr. Seneca for certain positions.
The Digital Infrastructure Working Group - Agnew
- Agnew discussed the RUL Digital Infrastructure Working Group.
Objectives for the group would be to promote a stable, secure
distributed server/data infrastructure by developing required minimum
standards for data storage, backup and data integrity verification and
management; promote robust, durable, interoperable digital and analog
collections; promote interoperability across collections and
presentation platforms (IRIS and Luna) to create a seamless hybrid
library infrastructure; promote sustainability through an infrastructure
that supports the lifecycle of digital collections and projects – from
development to ongoing management; promote scalability, sustainability
an interoperability by developing data mining and ingest capabilities to
support automated import of metadata from academic departments, partners
outside Rutgers University and from each separate database within RU;
develop export in Dublin Core (XML for OAI) and MARC to support sharing
metadata with other initiatives and to support automatic ingest of
metadata into Luna and IRIS, as well as automatic export of data to
other archives via OAI; develop a METS structure map to link descriptive
preservation and rights metadata, as well as structuring complex objects
for standardized search and access. Ron Jantz and Ann Montanaro will
co-chair. Agnew is seeking input from Cabinet members for representation
from all campuses. Objectives will be revised to include public
Report from the ITCC Committee Meeting - Agnew
- Agnew reported on the first meeting of the Information Technology
Coordinating Committee (ITCC). The primary responsibility of the ITCC
will be to provide advice and counsel to the President's Cabinet on
matters related to the efficient exploitation of IT and Rutgers' network
infrastructure to enhance academic and administrative productivity and
quality of life, and to control costs. The University is committed to
RUNet 2000 with a two-year timeframe for completion; discussed the
mission of RUCS; there will be changes in how email is handled; by
September POP3 will be dropped and only IMAP will be supported.
Public Services Policy Updates – Boyle
- "PSPM 1: Access to Library Resources and Services" was updated to
include "Use of Library Facilities for Television Viewing" and was
approved by Cabinet.
- "PSPM 9: Communications" was updated to include "Electronic Mailing
Lists" and was approved by Cabinet.
- Working with Agnew on an NEH grant to preserve through digitization
Institute of Jazz Studies oral history tapes.
- Web document delivery has been postponed until later this summer.
- Real Time Reference pilot project report indicated that users were
- Attended a meeting with the PC Working Group. The group will assume
responsibility for more efficiently replacing computers system wide. At
a future Cabinet meeting, Agnew will provide a list of inventoried
- An online form for reporting library statistics in the new fiscal year
to help eliminate paperwork is in the final stages of development. A
number of people are involved in testing.
- The RIAS Procure-To-Pay system is scheduled for July 8, 2002