University Librarian's Cabinet: Minutes of May 28, 2002 Meeting

Present:: Agnew, Boyle, Fultz, Gaunt, Golden, Mullins, Puniello, Soong, Toyama
Absent:: Sewell

University Librarian's Report – Gaunt

Spoke at the Ninth Annual Collection Development Symposium, Digital Rights: Authorship, Ownership and Partnership, sponsored by the University of Minnesota Libraries and MINITEX Library Information Network on May 20, 2002. Other speakers were Kenneth D. Crews and Warren Adler. Topic covered was developing partnerships for digital projects.
Attended the 140th Association of Research Libraries Membership Meeting in Santa Monica, California May 22-24, 2002 on Building Capacities: New Strategies for Fund Raising & Recruitment. Distributed handout from Dr. Judith Nichols, a demographer and consultant in philanthropy for non-profits, who addressed the differences in the generations, their behaviors and preferences, and the meaning of these differences for recruiting and retention, and for fund raising.
The ARL Copyright Working Group to become a committee within ARL. ARL's copyright and scholarly communication strategies will be linked to theme of open access.
Several ARL member libraries (a subset of the working group) launched a Scholars Portal Project in collaboration with ARL and Fretwell-Downing, Inc. The Scholars Portal Project's final report summarizes the work of the Scholars Portal Working Group from its inception, including the group's sense of key portal features and functionality. The report concludes with a recommendation to the ARL Board to discharge the Scholars Portal Working Group and replace it with a new ARL Working Group on Portal Applications.

Discussed possible tuition increase, which will not be announced by the University until late June.
Cabinet members should submit unit impact statements to Gaunt/Soong; meetings will be held to discuss priorities and possible exemptions from Dr. Seneca for certain positions.

Agnew discussed the RUL Digital Infrastructure Working Group. Objectives for the group would be to promote a stable, secure distributed server/data infrastructure by developing required minimum standards for data storage, backup and data integrity verification and management; promote robust, durable, interoperable digital and analog collections; promote interoperability across collections and presentation platforms (IRIS and Luna) to create a seamless hybrid library infrastructure; promote sustainability through an infrastructure that supports the lifecycle of digital collections and projects – from development to ongoing management; promote scalability, sustainability an interoperability by developing data mining and ingest capabilities to support automated import of metadata from academic departments, partners outside Rutgers University and from each separate database within RU; develop export in Dublin Core (XML for OAI) and MARC to support sharing metadata with other initiatives and to support automatic ingest of metadata into Luna and IRIS, as well as automatic export of data to other archives via OAI; develop a METS structure map to link descriptive preservation and rights metadata, as well as structuring complex objects for standardized search and access. Ron Jantz and Ann Montanaro will co-chair. Agnew is seeking input from Cabinet members for representation from all campuses. Objectives will be revised to include public services.

Agnew reported on the first meeting of the Information Technology Coordinating Committee (ITCC). The primary responsibility of the ITCC will be to provide advice and counsel to the President's Cabinet on matters related to the efficient exploitation of IT and Rutgers' network infrastructure to enhance academic and administrative productivity and quality of life, and to control costs. The University is committed to RUNet 2000 with a two-year timeframe for completion; discussed the mission of RUCS; there will be changes in how email is handled; by September POP3 will be dropped and only IMAP will be supported.

"PSPM 1: Access to Library Resources and Services" was updated to include "Use of Library Facilities for Television Viewing" and was approved by Cabinet.
"PSPM 9: Communications" was updated to include "Electronic Mailing Lists" and was approved by Cabinet.

Working with Agnew on an NEH grant to preserve through digitization Institute of Jazz Studies oral history tapes.

Web document delivery has been postponed until later this summer.
Real Time Reference pilot project report indicated that users were very satisfied.

Attended a meeting with the PC Working Group. The group will assume responsibility for more efficiently replacing computers system wide. At a future Cabinet meeting, Agnew will provide a list of inventoried computers.

An online form for reporting library statistics in the new fiscal year to help eliminate paperwork is in the final stages of development. A number of people are involved in testing.
The RIAS Procure-To-Pay system is scheduled for July 8, 2002 implementation.