University Librarian's Cabinet: Minutes of December 3, 2002 Meeting

Present:

Boyle, Fultz, Gaunt, Golden, Mullins, Puniello, Sewell, Soong, Toyama

Absent:

Agnew

University Librarian's Report – Gaunt

• Ann Montanaro did a demonstration of Luna for Deans Council, which was received with enthusiasm; many departments interested in a demonstration. University's "Fiscal Year 2004 Budget Request" was distributed at Deans Council meeting; Libraries are included in request.
• Gaunt attended "Meet the President" reception at the College Avenue Gymnasium on December 2; President McCormick said he is happy to be home, but he knows the place has changed tremendously; said that we have a governor who has made higher education a priority; McCormick will look at the Vagelos Report very carefully.
• Norma Blake, Pat Tumulty, Carol Nersinger, Rich Sweeney and Michael Scheiring (VP from Thomas Edison) met with Leslie Skolnick, Assistant Counsel, Office of the Governor to make them aware of VALE's science, technology, and medical database needs.
• Gaunt will meet on December 18 with Directors of Princeton University Libraries, Columbia University Libraries, The Research Libraries of New York Public Library, and five other institutions to discuss the issues surrounding a regional paper archive and repository in the North East/Middle Atlantic states for print copies of journals that are also published electronically.
• Friends of the Rutgers University Libraries membership group is being transitioned to a donor-based group; met with the Friends Advisory Council last week; Margaret Kruse presented the proposal; as part of the transition and with discretion, we will disassociate borrower cards from donations and Friends membership.
• Discussed inviting President McCormick to visit the Libraries; will plan an appropriate program. Will prepare a briefing document with an emphasis on the future – specifically, where we were, where we are, and where we are going, and the areas we can move into that are important to where McCormick wants the institution to go, i.e., Luna, scholarly communication, copyright, publishers, and manager of institutional assets.

Vagelos Update – Gaunt

• At Deans Council meeting, Dr. Seneca reported that the Board of Trustees and Board of Governors have hired external council to assist them with the legal aspects of the Vagelos Report. There was a discussion of the idea of the three-campus autonomy and the need to think about ways we might address the issues of autonomy. Deans who run system wide operations need to be thinking about ways to address the issues of autonomy, how they are addressing the unique needs of the campus that are not across the board, and how they assure that needs are met in a system wide environment.

Budget for Goals 2002/03 – Gaunt

• Cabinet discussed the goals set for 2002/03 to determine if there were any major budget implications for this year that needed to be addressed. It was determined that many goals are staff dependent and will be incorporated into work we are doing. Some goals will result in a budget request; others will require moderate funding that has already been identified.

Announcements

Sewell:

• A new proposal to make selected databases in science, medicine, and technology available to all New Jersey colleges and universities has been developed and was presented to the Governor's office on December 2. The databases would include: Science Direct, IEEE, IEE Electronic Library, Selected Core Medical and Nursing Journals via Ovid, Nature and its research and review journals from Nature Publishing, Wiley InterScience, and ACM Digital Library. This proposal, if funded, would greatly reduce RUL's costs. Robert Sewell, Richard Sweeney (NJIT Library Director), and Judy Cohn (UMDNJ Library Director) jointly worked on the proposal.

Toyama:

• Eileen Stec's work, "Plagiarism & Academic Integrity," has been accepted into the ACRL's Internet Education Project, and added to the database: http://cooley.colgate.edu/dbs/acrliep/showrec.html. Eileen and her collaborators, Anthony Joachim and Scott Hines, received warm congratulations from the Emerging Technologies in Instruction Committee of ACRL.
• Rutgers Online Career Assessment Site developed by Career Services was introduced at the November Meeting of the New Brunswick Academic Coordinating Committee. The site is still being tested and is located at http://careerservices.rutgers.edu. Please send comments to Toyama.
• Charles Hedrick of RUCS demonstrated Mail/Calendar System at the December 2, 2002 New Brunswick Computing Advisory Committee meeting. Handout was distributed. Several departments/colleges made commitment to implement.
• Mary Davidson, Dean of Graduate School of Social Work, transferred $15,000 to the Libraries for Social Work collections. This additional funding will help enhance Social Work collections across three campuses. Dean Davidson expressed her appreciation for the Libraries' service and sound collections that were rated high by the review team during the recent accreditation review.

Mullins:

• Nahory and Mullins will meet today with a group of 18 people from the Science Park High School in Newark, which is located ten blocks from the Dana Library. The new Science Park High School will be a technology-enriched school that will prepare urban and minority students for career paths that require specialized knowledge and skills in math, science and technology with the library at the center of the school. They are in the final stage of architecture and design and would like us to review the plans. The new school will serve as a model for the nation.
• There will be a Portuguese Studies site visit next week.
• Portugal's Camões Institute will open its first Language Center in North America at the Rutgers University campus in Newark. The center will be housed in the John Cotton Dana Library, offering a variety of educational and cultural resources, as well as workshops, conferences and facilities for studying for, and taking, Portuguese-language proficiency exams. The new associate director visited the library last week to take a look at the facilities. New hires: Robert Nahory will join the Libraries on January 2 as Digital Libraries Application Developer. Christine Ingram will begin on December 9 as Departmental Administrator.

Fultz:

• December 17 Cabinet meeting will be a continuation of the goals set at the October Cabinet retreat. Brent Ruben from the Office of Leadership and Development will work with us on the next step in implementation of determining quality indicators.

Soong:

• RIAS training continues for any new hires who will serve as preparer or approver.
• Professional Development Training, "How to Run Effective Meetings," will be held Thursday, December 19, 2002, 9:00 a.m. to 11:00 a.m., in the Pane Room at Alexander Library. Program facilitator will be Karen Novick, Director of Professional Development, SCILS. Participation is encouraged.

Puniello:

• In January we will do small internal moves to get ready for the construction for D21, which begins in March. There will be two separate entrances to the library; working now on communications.

Boyle:

• IPAC finished its review of release notes for Unicorn 2002. Broadcast searching will begin with just CRL. The IRIS Guide has been updated and will be posted shortly. Still to accomplish is dividing and posting the text in the Guide under help buttons throughout the catalog. Many other topics are on IPAC's agenda for the coming months, and additional members are still needed.
• The PALCI implementation is progressing. Overall workflow issues were determined with a working group of heads of public/information and access services from the three campuses, systems, and university ILL and access services. The URSA implementation guide has been submitted to Epixtech.
• The first of two think tank meetings for the Web content management system has been held. ODL provided planning help; Rick Anderson, manager of computing for continuous education, facilitated; and Sam McDonald convened. Day 1 focused on developing a list of functional requirements. Day two is scheduled for next Tuesday, December 10, and will focus on translating functional requirements into technologies and strategies. Warning: there will be next steps! A website for the think tank sessions is available at http://www.libraries.rutgers.edu/rul/staff/groups/web_advisory/reports/webcms/webcms.shtml .
• Public Services and Communications will be recruiting for an entry level Web developer to provide support for the many development projects we have identified over the last few years as part of PROP and now with the Web content management system. This person will also help us recast our website into XML so it is ready for metadata enhancements.
• Representatives Boucher and Doolittle have introduced a new copyright law. The "Digital Media Consumers' Rights Act," or DMCRA, is aimed at expanding the ability of students, faculty, and other information consumers to use lawfully digital copyrighted material. It will make adjustments to the DMCA that permit the circumvention of technological protection measures for various fair use and other lawful exemptions to proprietary rights.
• At a future Cabinet meeting will introduce a community card borrower program proposed to replace the Friends borrower card.

Gaunt:

• There will not be a system wide Libraries holiday party this year; we are leaving it up to the units at the local level. Have asked people for suggestions for the future.