University Librarian's Cabinet: Minutes of the March 9, 2004 Meeting
- Agnew, Boyle, Fultz, Gaunt, Mullins, Puniello, Sewell, Zapcic
- Peggy Barber and Linda Wallace, Library Communications Strategies,
Inc.; Harry Glazer, Communications Coordinator;
Marilyn Wilt, Libraries Training and Learning Coordinator
Communications Audit – Library Communications Strategies, Inc.
- Peggy Barber and Linda Wallace, consultants with Library Communications
Strategies, Inc. were introduced to Cabinet by Harry Glazer, who gave a
brief introduction and explained the purpose of the communications audit
whereby we have an objective sense of what works and what doesn't work –
are we getting the word out well enough so that our faculty, students, and
administrators know the vast spectrum of research and opportunities we have
at Rutgers. Cabinet was informed of the purpose of the communications audit
and how it fits into our long-range planning. Wallace and Barber explained
to Cabinet how they would be spending their time. There will be site visits
where they develop a sense of the ground as they start to work –
discussions with librarians and staff – what is their perception of the
libraries on campus. In addition, there will be a few focus group
discussions with faculty and students. This is just a first impression – to
get general ideas and perceptions. There will also be interviews with key
influencers (administrators, faculty, students) in New Brunswick, Camden
and Newark. The final survey will be done via e-mail to a random sample of
faculty and students. Barber and Wallace then opened up the discussion to
Cabinet as to the communications challenges they see in the Libraries.
Training and Learning Update – Wilt
- Wilt provided Cabinet with an update on how the training and learning
program has progressed since she arrived at Rutgers three years ago; how
she has been working to bring the Training and Learning Advisory Report to
life. She discussed the role of the Training and Learning Committee and how
the membership has changed. Would like to redraft the charge and open it to
the RUL community at large; invite people to volunteer to be part of the
process so that membership of the committee would potentially have
representatives from each campus, technical strengths, and other areas to
bring richness to the committee. Two major themes are leadership
development and technical skill development. Looking to revive the
leadership institute. Discussed the program recently offered to
access/collections services supervisors, how it could be tailored and
offered to other groups, and the priorities for extending it further. Would
like to continue the technical training series and discussed collaboration
with the PC Working Group. Taking Cabinet's suggestions, Wilt will put
together a proposed outline for the next stages of the program and
priorities and invite feedback.
Relationship with University of Debrecen – Boyle
- Boyle reviewed the Proposal for Library Document Delivery System between
Rutgers and the University of Debrecen. Cabinet discussed workload
implications and where it fits strategically with the plan for interlibrary
loan, the relationship of the University of Debrecen to Rutgers University
that would signal the importance for research and exchange, the Libraries'
philosophy of formal international library agreements – that we deal with
international institutions through our consortial partners/programs, such
as RLG or the ARL global resource program framework. Cabinet determined
that we should not enter a formal agreement with the University of Debrecen
for interlibrary loan at this time.
Approval Plan Vendor Selection – Sewell
- Sewell distributed the Approval Plan Evaluation Task Force report and
recommendations and thanked the committee for completing and evaluating the
RFP, and thanked Mary Page for chairing the committee. A decision was made
on the approval plan vender, which will be reported to the appropriate
university office; notification will be made with an effective date of July
Preservation Committee – Sewell
- Following the Preservation Planning Committee's report, A Reinvestment in
Knowledge: Preservation of Library Materials in the Rutgers University
Libraries (May 2001) and the two preservation consultants reports (May
2001, December 2003), important progress has been made in preservation, but
funding and staffing still remain major problems to developing an effective
preservation program. Sewell discussed the need to have a regular standing
committee on preservation and distributed the charge developed for the
committee. The general charge will be to provide system-wide oversight of
preservation activities and promote awareness about preservation issues
within the Libraries. The committee membership shall have representatives
with appropriate knowledge and expertise from across the system; Sewell
will consult with Cabinet on potential membership.
University Librarian's Report – Gaunt
- April 19-23 is National Library Week; for the first time there will be a
National Library Worker Day on April 20. Gaunt and Boyle are discussing
what the Libraries might want to do to celebrate. The Libraries will
procure banners to be hung in the Libraries and leave it to the campuses to
determine what else they might want to do.
- Sent copies of the VALE Annual Report to university vice president
Furmanski and President McCormick. Received letters from both acknowledging
receipt of the report and commending VALE for its success in New Jersey and
Rutgers librarians' leadership.
- Dates have been set for the focus group discussions for the strategic plan
on all campuses. Invitation will be sent to faculty and students; will send
an email draft to Cabinet for approval. Please send the names of any
faculty you would like invited to Fultz as soon as possible.
- Agnew, Linda Langschied and Gaunt attended a celebration at the State
Library acknowledging the federal grants that came to New Jersey this year.
Rutgers and SCILS were the prime recipients along with the State Library.
Congressmen Garrett and Holt attended the celebration.
- Due to health problems of its principal, our association with the firm
Gossage Sager Associates has been terminated. The search for the Director
of the New Brunswick Libraries will continue uninterrupted.
- The Newark campus continues to grow; the goal is to add 15,000 students
within five years. Could have service implications.
- The new Institute of Jazz Studies website is up – beautiful visuals,
photographs, and music.
- The call for participation in Project S.A.I.L.S. has come out and we are
signing up. Eileen Stec will lead.
- The Information Literacy Symposium is scheduled for May 6. Ilene Rockman
will be one of the guest speakers.
- Boyle distributed to Cabinet the American Management Association's article
on "The 10 Questions Change Leaders Must Answer."
- Boyle will send to Cabinet information on second student services retreat.
Results from the first retreat were previously distributed.
- Sewell, Gaunt, Becker, Zapcic and Corliss attended a fundraiser for the
processing of the Harrison Williams papers.
- Expect to receive the Certificate of Occupancy for the Douglass Library.
- Working with Zapic on the D21 celebration, which is scheduled for May 17.
- Moving ahead with the Library of Science and Medicine weeding project.
- Had another meeting on the HVAC system at the Annex, which hasn't been
working correctly. More adjustments are to be made to the system.
- The Moving Image Collections (MIC) website will go live today. MIC is
being developed by three organizations – Rutgers University Libraries,
Georgia Institute of Technology and the University of Washington via a
grant from the National Science Foundation. The URL will be sent to
- Ruth Bogan has been selected to go on President McCormick's New Faculty
Traveling Seminar; a five-day seminar is designed to give new faculty
members an opportunity to experience the people, places, and perspectives
that shape the Garden State.