University Librarian's Cabinet: Minutes of the April 20, 2004 Meeting

University Librarian's Report - Gaunt

Sandy Troy will be representing RUL at an ARL diversity conference with sessions stressing recruiting and staffing.
In response to the upcoming Route 18 widening project, the University has distributed a revised and renamed University Regulation 3.6.15 Overtime and Alternative Work Arrangements for Regularly Appointed Staff. Boyle, Gaunt, and Troy will discuss prior to bringing to Cabinet for an upcoming agenda item. As noted in the Policy, alternative work arrangements are at the discretion of the employee's department.
Gaunt met with Marie Radford and Dan O'Connor on the DLI-II focus groups to be held on the three campuses in April. Went through several iterations before deciding on the five or six questions that will be asked during the 90 minutes.
Communications audit continues with interviews with President McCormick and Vice President Furmanski. Survey for the faculty went out. RUCS prepared the tape and did the sample. Staff and faculty surveys will be coming out shortly.
Gaunt distributed the updated University policy on reimbursements for petty cash. Will review with Hendrickson and determine if there are implications that should be brought to Cabinet's attention.
Gaunt and Agnew attended the Spring 2004 Coalition for Networked Information (CNI) Task Force Meeting in Alexandria, Virginia. Agnew gave a project briefing on the Moving Images Collection Project.

Gaunt distributed to Cabinet the "Draft Report of the Committee on Increasing Faculty Diversity (FAS/New Brunswick). At the invitation of President McCormick, Executive Dean Holly Smith charged a committee on February 6, 2004 to recommend realistic goals and strategies to address the under- representation of women and faculty of color in many of the FAS departments and to submit its report by March 31, 2004, in time to permit implementation in the 2004-2005 hiring cycle. In response to the report, Troy is preparing a report to submit to Dr. Furmanski on what the Libraries is doing related to diversity. Cabinet will look at what FAS did and think about how we might want to prepare a plan on faculty recruitment - whether utilizing the diversity committee or setting up a small task force with Troy and two librarians and Mark Winston as a consultant. Need to be proactive and more aggressive and develop a plan that takes into account all the things we can do to increase diversity as well as provide ideas on retention. Gaunt will charge the committee and send out letters inviting librarians to participate.

Sewell distributed to Cabinet the Selector Funds Order Form that was developed by the Collection Development Council and a small group within the Collection Development Council. The purpose is to collect collection development data to inform the internal allocation process, gain significant information to justify increases in funding, and to help the selector think critically. It will also give a head start on Collection Development policy statements. The form will be filled out annually for each fund code family. With all this accumulation of information, we will have a much better idea of where we are and be better able to make a more effective appeal to the university for funds. Following some minor changes suggested by Cabinet, Sewell will move forward with the document with a May 10 deadline.

Tehrani distributed to Cabinet the "Draft of the Rt. 18 Construction Committee" interim report that was developed by the Libraries Task Force. Since it was the first time Cabinet was reading the report, the decision was made to take a few days to read it before responding. Tehrani will submit to Cabinet the sub-reports from the University as background information.

Erica Gorder met with Cabinet to review the "Archival Audio and Moving Image Material at RUL Proposal for Preservation and Access" project report, which she compiled in response to the report that Mona Jimenez submitted in December 2003 on the "Assessment of Media and Film Collections, Rutgers University Libraries." Gorder began by giving an executive summary of the report submitted by Jimenez, and then detailed Phase I, which revolves around a detailed item-level inventory of archival audio and moving image items in IJS and SC/UA, and Phase II, which consists of long-range planning based on the results of the inventory. She discussed core goals, preliminary outcomes, and a work-plan and budget for Phase I. Although we have a preliminary planning document for the annex, Cabinet thinks a finer concept document should be developed for the annex to coincide simultaneously with the inventory. Will probably need to identify and hire another consultant by the end of Phase I. Tehrani will be involved in the planning; may want to think about an annex planning committee to start with the document we already have. Need to consider the travel and training, which is the education piece. Gaunt will build the dollars into the budget request for next year. Gaunt thanked Gorder for doing the report and the executive summary of the report by Jimenez.

Puniello

Alexander Library received a citation from the fire marshal because the stacks in the BB are too close to the sprinkler system; will work with Kyu Whang to rectify the situation.
Ferris Olin attended the annual meeting of the College Art Association (CAA) in Seattle in February. She is a member of the CAA Board of Directors, the Committee on Intellectual Property, and was elected Vice President of Committees.
The Mary H. Dana Women Artists series is being wrapped up.
The Homes News Tribune reported on the exhibit at the Jane Voorhees Zimmerli Art Museum: "Transcultural New Jersey: Crosscurrents in the Mainstream," which will run through July 31, 2004.
"Unveiling the Image: Multicultural Women Artists" will show at the New Jersey Center for Visual Arts through May 26, 2004. "Unveiling the Image: Multicultural Women Artists" is part of the "Transcultural New Jersey Arts and Education Initiative," a yearlong, statewide initiative spearheaded by Rutgers, The State University of New Jersey, The Office for Intercultural Initiatives, and the Jane Voorhees Zimmerli Art Museum, in partnership with NJN (New Jersey Network) Public Television.

Agnew

Attended an Internet2 meeting at which there was a final unveiling of courseID before it goes out for full public comment; thinks it will be a model for Middleware identifiers throughout Internet2.
Agnew is co-PI with George Laskaris on a grant with NJEDge that is being submitted for statewide network authentication.

Zapcic

Will be booking gifts-in-kind of $200k; Zapcic will share redesigned gifts-in-kind form with Cabinet. Try and book as many as you can; these are personal possessions, such as rare books and manuscripts, works of art and equipment.

Mullins

Met with Provost Steven Diner and discussed issues in Dana Library.
Today is the Provost's Annual Research Day on the Newark Campus; Dan Morgenstern will present "Jazz Research: Past, Present and Future."