University Librarian's Cabinet: Minutes of the November 16, 2004 Meeting

Present:

Agnew, Boyle, Fultz, Gaunt, Golden, Mullins, Puniello, Sewell, Tehrani, Zapcic

University Librarian's Report - Gaunt

• Discussed library faculty policy on "Teaching in Other Academic Units" to accommodate Winter Session. The heading will be changed and any place that indicates Summer Session will be changed to include Winter Session. Boyle and Gaunt will review language and updated policy will be changed on the Web.
• Deans Council: At November 6, 2004 Deans Council meeting, Executive Vice President Furmanski distributed list of CSPAD members for 2004-05 and discussed the role of CSPAD. Future CSPAD reviews will be strategic, focus on areas where the most changes can be made and establish priorities. Cluster reviews will be conducted in areas where the university has strength to develop niches where the university can excel.
• This is the last year for the New Brunswick Advisory Committee for Instructional Computing (NBACIC) that determines priorities for allocating student computing fee funds in New Brunswick. In the future, the computing fee may be considered in the all funds approach.
• RUL will host the first Fedora Users' Conference May 13 and 14, 2005. It is being planned in collaboration with the Fedora Project Development Team, and the University Inn and Conference Center has been reserved. Hoping to do a pre-conference the day before on digital government. May host at Newark and bring together government agencies to discuss how NJDH might help government agencies using Fedora.
• Will put on a future cabinet agenda planning strategies for RUL related to the September 25, 2005 visit from the Dalai Lama - an exhibit, a program, etc.
• Academic Excellence Proposals were submitted yesterday. The total requested for the libraries is $78,330. Sewell reminded Cabinet members that the Digital Repository Review Committee must also review proposals that involve digital projects.

Goals - All

In determining goals for 2004-05, Cabinet decided to frame its goals around the University's five strategic goals of Academic Excellence, Students and Campuses, Service and Constituency Relations, Resources for Rutgers, and Leadership and Administration. As we will be engaging in the development of our five-year strategic plan, this year's goals should focus on what can be accomplished by June 30 and will position us well for the Strategic Plan. Ideas included completing the excellence indicators, progress on the repository, preservation, information literacy, communications/marketing, plans for fundraising, recruitment, faculty diversity and organizational structure and culture. The DRAFT goals will be reviewed and finalized at the next Cabinet meeting.

Reclassifications - Gaunt

Cabinet reviewed list of pending reclassification requests submitted by Cabinet members, which was compiled by Nancy Hendrickson. Based on funds available, Gaunt recommended that these be approved. If there are additional requests, they will be held until early February, when Cabinet will review funds available. No staff members should be working out of their classification. Hiring and advertising for staff positions will continue as normal. Gaunt reminded Cabinet that no internal promotions or new hires are to be made without her approval, if the hiring would exceed the amount of funds on the line available. If University Human Resources contacts your supervisors regarding salary negotiations, it should be referred to the Libraries' Human Resources and Budget Offices for review to ensure that funds are available.

Strategic Planning - Gaunt

Gaunt distributed an outline on strategic planning and the list of people nominated for the Libraries' Strategic Planning Committee by RUL faculty and staff. Gaunt suggested that the committee potentially be composed of eight members. Gaunt reviewed with Cabinet the characteristics that Cabinet and the Planning/Coordinating Committee have recommended for members of the committee:

• Can articulate a vision for the changing role and context of the library in the university
• Ability to relate to partnerships among the research institutions, such as UMDNJ, and NJIT, as well as internal units, such as OIT
• Knowledge of how information technology will transform and facilitate new roles and services for the library
• Good writing skills
• Political acumen
• Strategic thinking
• Transcends his/her particular constituency/area
• Service oriented

Based on discussion of nominees relative to these characteristics and the strategic planning process, Gaunt will send out invitations to potential members who were identified by Cabinet. Once finalized, the list of members will be put up on the Web with documents reflecting roles, responsibilities, and charge.

Communications Audit Recommendations Review - Glazer/Boyle

This agenda item will be tabled until the next Cabinet meeting.

Announcements

Gaunt

• Gaunt distributed the new VALE brochure to Cabinet members. The brochure will also be put on the VALE Web site.
• Awards for vendors in the State Library's Knowledge Initiative program were to be announced on Nov. 15, but the bids have not all come in.
• Gaunt distributed to Cabinet members an article about the role of open access repositories, focusing on getting teaching faculty participation, "Supporting and Enhancing Scholarship in the Digital Age: The Role of Open-Access Institutional Repositories," Leslie Chan, Canadian Journal of Communication, Vol. 29 (2004) 277-300.

Sewell

• Sewell will attend the SPARC workshop "Institutional Repositories: The Next Stage" on November 18-19 in Washington, DC.

Boyle

• Boyle distributed to Cabinet the draft memorandum that is being distributed to supervisors concerning shift premium pay based on the new procedure in the current AFSCME Local 1761 (COLT) contract. Six people have been identified who qualify for shift premium pay - the memorandum will explain to them how they are affected. Sandy Troy may be contacted with questions regarding the shift premium policy, or Nancy Hendrickson with questions regarding the procedures for recording and payment of shift premium hours.

Mullins

• Book signing party for Dan Morgenstern's Living With Jazz will be held tomorrow. The book will be reviewed in the Times. Early reviews have called it one of the most eagerly awaited books in jazz.