University Librarian's Cabinet: Minutes of the September 6, 2005 Meeting

Present:

Agnew, Boyle, Fetzer, Fultz, Gaunt, Golden (videoconferenced), Mullins, Puniello, Sewell, Zapcic

University Librarian's Report – Gaunt

• Ron Becker will be invited back to Cabinet for an update on the strategic plan, as the committee has made a number of changes in the plan based on feedback at the open meeting.
• Working Budget workshops have been announced and Nancy Hendrickson will be attending for the Libraries. The workshops are not relevant to staff who do not have authority to change the RUL budget data at the university-level.
• Discussed process for upgrades and reclassifications; Cabinet will discuss the overall process for how we are doing things at the September 20 Cabinet meeting; for now hold off on filling vacancies; Gaunt will make a waiver on any critical positions.
• Received message from Deanna Marcum regard the Library of Congress' response to Hurricane Katrina. IFLA had previously established a committee of ten libraries engaged in preservation and conservation work associated with emergencies in the United States. The committee is working closely with FEMA, the National Park Service, and other organizations to assess the situation and organize the delivery of supplies needed immediately.
• The President's Administrative Council is meeting on September 8 in the Scholarly Communications Center; the first meeting will include a presentation about a recent assessment of Rutgers' fundraising capabilities conducted by Marts & Lundy.
• "Transforming Undergraduate Education: Report of the Task Force on Undergraduate Education, Rutgers – New Brunswick/Piscataway" will be discussed in many forums over the next few months; will most likely be voted on at the January Board of Governor's meeting.
• Gaunt thanked Cabinet for its recommendations for the Rutgers University Libraries' Advisory Committee. Have sent out invitations to new faculty members to join the committee as well as invitations for current faculty members to remain beyond their two-year term; would like them to be involved in our strategic plan process, provide input to the all-funds budgeting approach, and to continue their support on information competencies in the curriculum; will set up a meeting as soon as the membership is finalized.
• Boyle and Gaunt met with Sean Spinello, the new Assistant Vice President for Academic Affairs and Director of Labor Relations; he is delighted to see the Libraries plan ahead for change.

Calendar for Pay for Performance for FY 2006-2007 – Boyle

• Cabinet reviewed the P4P calendar for 2006-2007 that Troy developed as a general guideline for moving the process forward; will be finalized when the University announces its official dates. A performance-planning meeting should be held early in the process to allow the supervisor and employee to discuss the overall scope of the employee's position and the performance expectations for the appraisal period and to review the goals that were developed as part of the 2005-2006 P4P process. Cabinet also discussed the need for a review of the Libraries' orientation process; Boyle will follow-up with Wilt.

Discussion of ALA's "Principles for the Networked World – Boyle

• Discussed ALA's Principles for the Networked World http://www.ala.org/ala/washoff/washpubs/principles.pdf, which was endorsed by ALA in February 2003 and "intended to establish a baseline for the ongoing public policy debate by stating the fundamental public policy requirements needed to support and enhance the ability of libraries to serve the public's information needs." The principles should inform our policy development, be recognized as goals to which we aspire, and position libraries in public policy debates. Rather than endorse outright, Cabinet decided it would be best to have the principles reviewed first by the Collection Development and Public Service Councils. Following their review, if appropriate, Gaunt will then take to the Libraries Advisory Committee, OIRT, and the University for review.

Announcements

Zapcic

• Zapcic is serving on a committee at the Foundation that was asked to review the University's new policy for naming major structures and make comments and offer suggestions for changes/updates.

Agnew

• Agnew, Ann Montanaro and Dave Hoover will be attending the National Information Standards (NISO) Workshop on "OpenURL and Metasearch: New Standards, Current Innovations, and Future Directions," September 19-21 in Washington, DC.
• Agnew was invited to visit RLG to discuss the forthcoming repository.

Fetzer

• Fetzer and Mary Beth Weber will attend "The Future of Government Documents in ARL Libraries," October 6-7, 2005, hosted by University of Washington in Seattle, WA.
• Fetzer will be chairing the New Brunswick tenured faculty discussion groups on September 19 and 20 and will not attend the September 20 Cabinet meeting.

Golden

• The Law School will be undergoing a major building project, which will affect the law library for 2-3 years.
• Looking at space for storing microfiche cabinets. Will get rid of a lot of microfiche that now have print and online access; will start spring or early winter and last until 2007 or 2008.
• Received a $2,000 grant from the Provost to update plagiarism pages; will do in the spring semester.
• Robeson has started meet and greet program; have pictures of librarians and staff with description and our names so patrons can recognize employees; gave out Nerds and Smartees, which was a big hit, and handouts to draw attention to remote access, electronic reserves, and access services materials; as incentive, gave copicards to the first 100 students who came to the library. A higher percentage of students appear to have good remote access.

Sewell

• Special Collections has been raising money for the Harrison Williams Papers; they have achieved a level of funding that allows them to hire an archivist.
• Received our funding allocation from the University; it has gone to our fixed costs and collection support services – ILL, Document Delivery, and Reserve Collections, etc.; hope to get the non-state funds compiled and ready for allocation sometime this month.
• Still haven't heard from the vendors on the impact of the Knowledge Initiative; we are just finalizing with Wiley, which is the largest and will have the biggest impact.

Boyle

• There have been a number of changes in databases and still more are coming.
• Brochures were revised; Millerand reports that we have printed, folded, and mailed out 14,000 brochures. Sent a notice to all incoming freshman on all campuses telling them that when they registered, they would receive a free gift of post-it notes and a pen.
• Center for Cultural Analysis is doing its planning for the year. Hope to participate and collaborate on intellectual property and open access programs.

Puniello

• Student orientations are being held in the libraries.
• Eileen Stec was invited to be a member of the jury for the Cavendish, Clift, and Hoy Scholarships. These are $3,000-$5,000 awards presented to library school students working toward a master's degree in library science. Factors considered in making the awards include academic excellence, leadership, and evidence of commitment to a career in librarianship.
• The marketing team will meet at the end of the month. Looking forward to working with the marketing students.

Gaunt

• Annual Reports are due to Cabinet today.