University Librarian's Cabinet: Minutes of the February 1, 2006 Meeting
- Agnew, Boyle, Fultz, Gaunt, Puniello, Sewell, Tehrani
- Golden, Mullins
University Librarian's Report – Gaunt
- Deans Council will meet Monday, February 6, 2006.
- Cabinet should have received announcement from Vice President for
Student Affairs Greg Blimling on the RUID conversion, the new student
identification number that will replace the Social Security number as
the default student identification number.
- Gaunt and Golden attended the New Jersey Council of Library Directors,
Deans and University Librarians meeting on Friday, January 27 at The
College of New Jersey; Council discussed a possible change in their name
in an attempt to make it easier to remember; a large part of the meeting
was devoted to a report from three VALE institutions that participated
in LibQual+; the focus was not so much their own individual responses
but comparing the norms for the group and how they will roll out the
findings to the community. Cabinet will continue their own thinking on
rollout; VALE will try and come to a decision on how often they might
want to do LibQual+ -- possibly on a three-year cycle.
- Vice President for Academic Affairs Furmanski has called a meeting of
a small group of individuals on February 16 on communication and
collaboration in the areas of media.
- Gaunt and Norma Blake, State Librarian, have arranged a meeting on
February 7 at the State Archives to discuss potential funding for the
New Jersey Digital Highway (NJDH) once the current grant ends in September.
- Gaunt attended the opening of the exhibition "Institute for Women's
Leadership: Changing the Face of Leadership from Rutgers to the World"
on January 31 at Douglass Library. The reception was followed by a
project presentation by the students in the "IWL, Young Leaders & Social
Change Program." Kayo Denda created a beautiful exhibit on the history
of women's leadership and centers.
Repository Mission Statement – Gaunt
Cabinet reviewed and finalized the description of the repository
mission statement for RUCORE. Gaunt will send a separate e-mail to
RUL_Everyone with the statement:
"The Rutgers Community Repository (RUCORE) advances research and
learning at Rutgers, fosters interdisciplinary collaboration, and
contributes to the development of new knowledge through the
presentation, archiving, and preservation of digital research and
educational materials. The significant research of the faculty and
administrators, the works created in collaboration with researchers in
the state and beyond, and the unique resources of the Libraries and the
Rutgers community will be made permanently accessible."
Hourly Employee Task Force – Hendrickson
Hendrickson met with Cabinet to discuss the review and upgrade of the
hourly employee payroll process, which is the result of security issues
and an audit of business practices by the University's Internal Audit
Department. A task force of 25 people was charged to review, test,
recommend, document, train, and implement changes to hourly payroll
processes, policies and procedures. The task force has broken into three
groups: policies and procedures committee, a training committee working
on documentation for both students and supervisors as far as the hourly
employee process and for using the system, and a testing group which is
testing the new version of time TimeTrak and its functions. The targeted
date for the upgrade of TimeTrak is February 28. Supervisor training is
scheduled for February 21-27; all supervisors having TimeTrak access are
required to attend a training session on both the new Policies and
Procedures and the upgraded TimeTrak software.
Debriefing on ALA – Boyle, Gaunt, Puniello
- Boyle, Gaunt and Puniello attended the American Library Association
Meeting in San Antonio in January and gave a debriefing on the meetings
- Puniello attended several meetings related to library as place. Some
discussions targeted Millenials, people born after 1984 and the newest
generation of workers, with criteria that include multitasking. Attended
LAMA meetings related to buildings and equipment; discussions about how
undergraduate libraries were a thing of their time; many of the big
traditional libraries were closed stack and unappealing for
undergraduates. The needs and behaviors were different from faculty and
graduates. Interesting whether we're going back to closed stack or
remote big collections. Online services and an information commons are
important in maintaining a connection with library users. We all collect
the same things but are unique in our Special Collections and University
Archives; should not all archive the same material. Dan Greenstein from
California Digital Library said we should be looking for leverage when
thinking about digital technologies and high digital storage and public
access storage; know the way our users demand digital, how much physical
has to be there. Individual research libraries should be looking at
their role as a national collection; more attention should be paid to
single formats instead of multiple formats for the same information;
looking at persistent and comprehensive collections rather than shared.
- Boyle attended a shares roundtable meeting; we are getting loaded but
were told that records were being loaded on the basis of who was the
largest contributors. Saturday morning was taken up with the Washington
office. One breakout session was a panel on mass digitization that was
chaired by Cliff Lynch. One of the interesting things they discussed was
that we have to come together on what is core in terms of the strategic
use of staff. Core is what we have in common: preserve the core in
common; access it in common; have a common use of scale. Attended a
subcommittee meeting on intellectual property as part of an ALA
legislative group. Attended a meeting about six different libraries that
had adopted WebFeat; showed their screens, what they were doing, each
had all found different ways of approaching assessing information;
Princeton decided to do federated searching over core databases.
Attended public services big heads group; discussed roles and the need
to look at topics from an administrative point of view. Attended an RLG
collection and public services meeting attended by 12 people on the
topic of blogs using Moveable Type software. Binghamton's newspapers are
being managed by the equivalent of our WAC group. Minnesota is providing
blogging space for the entire university.
- Gaunt attended the ACRL President's Program, which was an information
literacy debate; did not debate the need and value of information
competency but the way librarians teach. Is it a role and are we doing
it in a valuable way? Gaunt attended a CRL meeting related to digital
archiving; the meeting was two-fold – they have a grant where they are
testing the trusted archival repositories and were interested in hearing
from the directors; the other is related to CRL's role as to whether it
wants to be an archive or facilitator. Focus is on commercially produced
serials – what is the publisher's archiving and preservation policy – if
we stopped getting it, could we get access to it. Talked about Portico
and LOCKSS and questions about both of them – should the libraries be
paying for this? Out of this meeting came more questions than answers.
Gaunt attended the Ebsco Seminar on Transforming Libraries that ARL
directors were invited. Sul Lee, Dean of Libraries at the University of
Oklahoma, was a speaker. This seminar was a conversation between Susan
Nutter, Director of Libraries at North Carolina State University, and
Sarah Mihalick on transforming libraries. Both are seen as leaders who
have transformed their library. Felt they were risk takers and people
who test assumptions; in order to transform you have to act quickly and
most processes are incredibly slow. Strategic planning doesn't work in
this environment. A lot about not doing everything by consensus; can't
transform that way. For important things and administrative decisions
that are needed, can't get everybody on the same page. Need to surround
yourself with people who are positive and feel very strongly about
change. What you need is to take all of these people on the bus and not
put any negative people on that bus. Find a way to get them off. The
other is that librarians are their own worst enemy in transformation.
They are people who don't want to transform. Leader has to be strong and
push ahead. Perspective is traditional and based on what they know
without paying attention to what the user says they need or want.
- Gaunt encouraged everyone to attend ALA in the future.
RecycleMania2006 – Fultz
Fultz discussed with Cabinet the message from Karen Kavanagh,
Executive Vice President for Administrative Affairs, announcing the
University's participation in RecycleMania 2006, a national recycling
competition open to colleges and universities. As recommended in
Kavanagh's message, Fultz contacted Ms. Magda Comeau, senior department
administrator for the Purchasing Department to find out the Libraries
could become more involved. The basic idea is to educate and make
students, faculty and staff aware of the importance of recycling, and
the Libraries represent some of the main student congregation areas
where the RecycleMania 2006 campaign can really be promoted. Cabinet
discussed ways to participate such as cleaning files, placing larger
bins in the libraries, and publicizing the University's participation
with signs and tent cards on the tables. If any New Brunswick library
would like larger containers for recycling, Puniello will make a request
to Facilities. If Newark or Camden would like larger containers, Mullins
and Golden should contact their Facilities departments. Fultz will make
tent cards available to the libraries on all campuses and participation
- As a point of information for meetings that are videoconferenced,
Golden noted that participants should be cognizant of paper shuffling,
which is picked up by sensitive microphones and transmitted to the other
- Robeson is in the first week of a reservation system for group study
rooms; starting slow but well received; reservations have been made
through the weekend. Students in groups of four or more can reserve a
room, pick up the key, and renew if available. The room will have a
whiteboard with computer. A second room will be available soon.
- Mullins, Golden and Boyle attended the OIT Strategic Planning Steering
Committee meeting yesterday at the University Inn & Conference Center.
- Mullins attended a meeting at Science Park High School in Newark
yesterday; a new Science Park High School is being opened in September
06. There was discussion about mentoring, research, programs, and the
roles individuals could play; will write a mini document about the kinds
of services that we can provide to their faculty, students, and librarians.
- Many new electronic resources are being ordered. The networked
electronic resources teams have been working very well and have made
decisions on many requests. A Web site was created to track requests and
status; message was sent to rul_everyone with the URL.
- We have obtained some interesting faculty collections and hope to get
more. Dave Cohen has donated his history of pharmacy and medicine
collection; a number of rare books related to the history of pharmacy
and other very good general more recent books on pharmacy and medical
history. Ardeth Burke has donated his collection and correspondence from
WW II, diaries of his travels in East Asia, and some very good Japanese
history and culture that we do not have.
- David Kuzma's resource guide on the history of New Jersey has gone up
on the Libraries' Web page under Subject Research Guides.
- Set up a working group to look at LibData; University of Minnesota
developed back end for presenting materials on Web pages; Ryan Womack is
- Boyle, Gardner and Golden have been invited to participate on
Continuing Education committee looking at the new site in Atlantic Cape.
A large group meeting is scheduled for later this month.
- AULs have been discussing representation on various groups OIT is
trying to set up. Montanaro will represent the Libraries on the software
- There is a small working group working on potential credit card
implementation. Members include J. Gardner, McDonald, Millerand,
Voorhees, Ellis, and Boyle. Working on identifying requirements for our
- Rewrote our UMDNJ data transfer agreement to expand it to include
other schools and campuses. Cohn and O'Rourke from UMD are writing in
their requirements. Will contact NJIT.
- LinkSource will not charge us for this year; Mary Page negotiated a
waiver for A-Z listing.
- "You Can't Do That on Television! Using Videoconferencing to Support
More Effective Meetings" was held on Friday, January 27, 2006. The
program facilitators were Richard Novak, Associate Vice President,
Continuous Education and Distance Learning, and Peter Mattaliano,
Director, Instructional Technologies and Television. The program was
very well attended and will be repeated in March.
- Semester started with a bang; access services are doing many new
things; received good publicity about the discontinuation of bag checking.
- Gaunt and Puniello attended a fundraiser for "How Women Artists
Invented Postmodernism, 1970-1975."
- Kevin Mulcahy has an article published in the latest issue of C&RL News.
- Puniello and Tehrani had their first meeting for media resources at
Douglass; Montanaro has joined the group.
- Agnew attended a Media Dimensions meeting with Montanaro, Gonzagas,
Bogus, Nahory and Beard on state-of-the-art video coding; the Libraries
need to provide leadership in the state in this area.
- The New Jersey Digital Highway (NJDH) is doing well; consistently
between 4-6,000 visits a month. Multimedia templates that educators can
reuse were created; you can immerse yourself in the life of an
immigrant; Web site features a teacher who has been recognized by her
profession and is one of the New Jersey teachers working with NJDH to
develop and test the EMM – E-Learning Module Maker, a tool that allows
teachers to teach using the digital primary resources of NJDH to teach
- A student from North Brunswick High School spent 12 hours in Libraries
Administration this week earning hours for National Honor Society. He
worked on posters for RecycleMania 2006 and was given a tour in Special
Collections & University Archives.