University Librarian's Cabinet: Minutes of the February 14, 2006 Meeting
- Agnew, Boyle, Fultz, Gaunt, Mullins, Puniello, Sewell, Tehrani
University Librarian's Report – Gaunt
- P4P Update – In advance of information from the University, Cabinet
should be following the performance review calendar that was sent out
from Troy. Self-assessments are due in March; performance appraisals are
to begin thereafter. Boyle will investigate new information.
- CRL sent a summary of the discussions on digital archiving of
electronic serials that took place during ALA. CRL will be testing the
guidelines for trusted repositories and had asked ARL directors if there
were specific issues that they wanted addressed in this process. There
were more questions than answers, as the issue of how our commercially
produced electronic serials will be archived and preserved remains an
- Deans Council met on February 6. Carol Herring, President Rutgers
University Foundation/Vice President Development & Alumni Relations,
discussed fundraising and the next capital campaign. President McCormick
is working on his vision statement, once the vision and broad goals are
defined, the deans will be asked to comment on that vision and
subsequently to submit proposals for what they think they are going to
fundraise; a council of deans and foundation members will prioritize the
proposals in terms of strategies for fundraising. No proposal will be
eliminated. Herring discussed the team approach; each of the development
officers have been asked to come up with 150 of their best prospects and
will be given a specified, as yet undetermined, amount of time to move
forward with the prospects; at the end of that time, an assessment will
be made about whether the prospect is likely to give to that unit; if
not, the prospects will go back into a pool for other units to consider.
Working on training sessions for all directors of development on new
processes and to enhance professional development. The whole strategic
development process will be guided closely. The deans will still be able
to continue raising money for their own projects.
- The Office of University Counsel discussed first amendment rights and
academic freedom related to faculty teaching in the classroom and
speaking publicly. Both academic freedom and freedom of speech come with
rights and responsibilities. If there are concerns about this in the
units, Counsel asked the deans to consult with HR before taking any
action, as these are not clear-cut issues, and the specifics of
individual situations need to be considered carefully.
- Discussion on the upcoming ten-year Middle States review of the
university, Gerry Warshaver discussed the outline of how the University
would conduct the review. An executive committee will oversee the entire
process with a steering committee reporting to it. The emphasis will be
on the undergraduate across the three campuses; each department will get
a survey asking how they assess their programs; the Libraries have not
received theirs yet. The Dean of Cook will be chairing the steering
committee; looking at potential names for members; asked the departments
or units to recommend people; Gaunt will suggest library representation.
From time to time, they will ask for information from the units. Gaunt
named Janie Fultz as the contact; Cabinet may be asked through her to
provide information. We should be thinking about the opportunities we
give undergraduates in research; may want to put together a report in
- Vice President Furmanski noted that discussions about the future of
UMDNJ and its relations to Rutgers are continuing.
- Governor Corzine's transition team on higher education recently
released its report; within that report, ten recommendations were made,
including collaboration with VALE. Recommended an advocate for higher
education at the Governor's Cabinet level that was accepted.
- Gaunt, Agnew, Linda Langschied and Ron Jantz were part of a team that
met with folks from the State Library, the State Archives, a
representative from the K-12 teachers, and the NJ Historical Commission
to discuss potential funding strategies for the New Jersey Digital
Highway (NJDH) after the grant is over on September 30. There is a
possibility that an existing law providing funds to the State Archives
for preservation might include digital preservation, and therefore
extend the support for public documents being represented in the NJDH.
The team will prepare a budget proposal and a description/advocacy
statement about the value of the expanded NJDH. The State Archives will
first seek the support of the Secretary of State before the initiative
goes any further.
- ARL Board met February 9 and 10; Gaunt is both a member of the Board
and the Chair of the Board's Task Force on Diversity. At the meeting she
was appointed to the new Fair Use and Related Exemptions Working Group.
Most of the Board discussion focused on ARL's new organizational
structure and the work of the new strategic steering committees,
especially the one on Research, Teaching, and Learning. Gaunt will share
documents with Cabinet; one important document that was shared was
Jonathan Band's analysis of the Google digitization initiative from a
copyright perspective – it should become available on the Web. There was
a lot of discussion on the orphan works and section 108 discussions that
will take place in March that are sponsored by the Library of Congress.
Another major focus was on looking at how the association and our
research libraries are collaborating with faculty in the development and
support of e-science. NSF has just released a new report on the cyber
infrastructure for science and a role for libraries was noted. ARL just
responded to the ACLS report on e-humanities, and a role for libraries
was also noted.
- Sewell and Jim Niessen have submitted an application to attend the
ARL/ACRL Institute on Scholarly Communication in July. The purpose of
the institute is to develop local agendas for advancing change in
scholarly communication at the local campus.
- Reorganization: Gaunt traveled to Camden and Newark to discuss
reorganization and answer any questions. There will be an open meeting
following the March 3 faculty meeting to discuss the reorganization. We
are simultaneously planning for moving that agenda forward as no major
impediments have been identified. Gaunt will be meeting with the heads
of the units involved with reporting changes to plan a timetable for
implementation and to address any outstanding issues. Some changes can
be implemented more easily than others; will try to do as much as
reasonably possible before the two key positions are filled permanently.
Once we have a timetable for implementation, we will communicate further
with everyone. Troy will investigate possible search firms; will share
draft position descriptions before they are released for recruitment.
- Gaunt will meet with Vice President Furmanski on Thursday for a
regular update on progress. There will be a meeting on media at the
University later that morning with Furmanski to include OIT, Continuous
Education, the Center for the Advancement of Teaching, and the
Libraries. The purpose is to discuss how the planning for and delivery
of media is coordinated at the University.
Research Guides – Boyle
- Cabinet recently discussed research guides and concluded that the
creation of research guides is an appropriate and important professional
way for selectors to keep current in their selection areas, to provide
help to their clientele, and to share their expertise with their
colleagues. Selectors are expected to be expert in their assigned
subject areas, in print and electronic resources, and it is a value of
our profession to share information. Since this is an expectation of
librarianship, then Cabinet finds it difficult to reconcile that with
the absence of more guides in areas of importance to the University and
the lapse in currency of others. We will seek advice from the Collection
Development Council on how to weigh the development of research guides
in reappointment, promotion and tenure, and the FASIP process, as that
is where librarianship is formally considered.
State Budget – Gaunt
- At Deans Council, Vice President Furmanski discussed the budget
situation in the state for next year; it is thought that Governor
Corzine will want to make the major budget changes in his first year as
they will be the most unpopular, and then the following years will be
more positive; State employees have been asked to model 5, 10, and 15%
cuts. The University may have to model as much as an 8% budget cut.
Gaunt has also placed a discussion of future budget scenarios on the
Planning & Coordinating Committee agenda. There are many issues to
consider in planning for a budget reduction – what is likely to do
permanent harm and what can we live without on a temporary basis; should
we consider pre-paying some big ticket items from this year's budget to
reserve funds next year; we may want to look for ways to fund ourselves.
There are only three categories from which funds can come – collections,
salaries, below the line. We need to identify critical purchases for
next year, such as servers, mandated software upgrades, etc. so we know
what will be impossible to cut. Cabinet was asked to review their
big-ticket purchases list and re-send it with only those items that are
absolutely necessary to be purchased. In addition, if there are items
that we could pay this year rather than next, we should identify them as
well. The budget will be an ongoing topic at future Cabinet meetings.
Status of Open Lines and Salary Savings – Gaunt
- Cabinet discussed the status of open lines and salary savings. Reserve
salary is not sufficient to cover the staff reclassifications
identified, and have enough left to be able to fill staff vacancies that
require hiring above the amount available on the open line. This often
happens when positions are filled by staff within the university already
making more than the amount of money on the open line. University
regulations specify that at least a 5% raise must be given to internal
candidates, so the funds must come from the reserve salary dollars.
Funds have been set aside for recruitment of five tenured faculty
positions currently in various stages of recruitment and the two AUL
positions. Gaunt asked Cabinet members to rank their reclassifications
and we will fill as many as possible with the limited funds. We accrue
reserve salary dollars when people leave or retire at a higher level
than their replacement will need, so the pool of available funds changes
throughout the year. If we cannot afford to do a reclassification for a
position that is currently filled, the incumbent should not be working
out of class.
Big-Ticket Items – Gaunt
- Big-ticket items will be purchased as necessary from salary savings.
The units have already received a portion of those savings to be used to
fill unit priorities. Gaunt asked Cabinet members to review their
big-ticket items list; prioritize it based on absolutely critical needs
to continue the Libraries' ability to carry out its program; also note
what purchases could be pre-paid to reserve funds for next year. Will
consolidate lists and share with Cabinet. Also, it would be helpful to
begin thinking about priorities and guidelines for how we should deal
with next year's budget reduction. Please submit preliminary ideas to Gaunt.
Announcements - All
- The negotiations with Sun are continuing; a meeting is scheduled for
- Camden's PhD, BA and MS program in childhood studies has been given
the BOG approval; only the second PhD program in the world; PhD program
will start in 2007; Camden has a minor now.
- The University is participating with nine other institutions in a
Teagle Foundation grant dealing with technological fluency and the
undergraduate curriculum; Boyle was invited to participate in the local
Rutgers committee required by the grant.
- Boyle, Golden, and J. Gardner attended an organizational meeting to
plan a new RU site in collaboration with Atlantic Cape Community
College. Waiting to take lead from Continuous Education to set us up
with Cape folks.