University Librarian's Cabinet: Minutes of the November 21, 2006 Meeting

Present:

Boyle, Fultz, Gaunt, Golden (videoconference), Mullins, Puniello, Sewell, Zapcic

Absent:

Agnew, Tehrani

University Librarian's Report – Gaunt

• Along with colleagues from the State Library, Gaunt met with Jane Oates, Executive Director, New Jersey Commission on Higher Education, and David Rousso, Treasury, to discuss the continuation of the New Jersey Knowledge Initiative (NJKI) and potential expansion. It was pointed out our institutions, especially key stakeholders need to be aware of and support the NJKI. The discussion ended with an assignment to prepare a proposal to increase the number of databases and to recommend how they would be made available. The proposal would come from the State Library and should be presented to Oates by mid-December.
• Gaunt attended the PALCI members' meeting last week. Several key recommendations emerged from the meeting: we propose to stay with the current version of the EZ-Borrow software until a new version has the functionality we need or other software/applications offer what we need; and we will explore RAPID for article delivery on a consortial basis. The University of Pennsylvania Libraries has implemented a data farm, and it was demonstrated using PALCI statistics on where libraries were borrowing and lending, and the LC call number ranges for borrowing and lending activities. The data goes back to September 2005 for EZ-Borrow.
• P4P allocations are in process.
• Issues related to the budget should be discussed with Nancy Hendrickson.
• Discussion of Academic Excellence Fund Program will be placed on a future Cabinet agenda.

Development - Zapcic

Gaunt introduced Jackie Bartley and Jackie Perkel-Joseph from the RU Foundation. Cabinet discussed how the libraries operated across the university, their services, particular collections strengths, and the strategic plan. Discussion continued on how the Libraries could focus their efforts for the campaign, and how they might use the resources of the Foundation.

Bartley indicated that she is intrigued by the breadth of the Libraries' activities; she is running the educational programming for the Foundation and plans to do a development exchange; it will be an opportunity to share with colleagues in different units what they are doing, how they work, and what their goals are; embracing a donor-centered model; looking to accommodate donors across the board and ensure that every Director of Development or fundraiser who has exposure knows what's going on. Bartley would like to invite Gaunt or a Libraries' representative to do a presentation early in the spring.

Perkel-Joseph explained that the donor-centered model is trying to identify the priorities from the various units so the Foundation can go out to prospects or identify new prospects and try to make them match that way. Once the Foundation knows your priorities they will try to find the right corporation alignment.

Zapcic stated that our needs fall into three basic categories: collections, facilities and infrastructure, with our top priority in the campaign related to facilities being our annex on Busch Campus, where we store lesser used but valuable materials, and our third category would be our digital library programs.

Cabinet Review of Campaign Proposals – Zapcic

Zapcic set the highest priority goal for this part of the meeting as coming to agreement on which proposals would be the umbrella proposals for major initiatives and ranking proposals in order of urgency as they will help fulfill our strategic plan. Following guidelines from Furmanski, Cabinet should then give the proposals priority ranks of 1, 2, and 3, and Zapcic will work with Gaunt and individual sponsors to further rank them A, B, and C, with A being the most likely to secure donor support for funding. It is possible that some good proposals would be difficult to find donor support at the level needed. The proposals fall into four groupings: collections, digital initiatives, facilities, and general academic excellence.

After discussion, Cabinet agreed on priorities, major umbrella initiatives/opportunities, and how to group proposals together to give them greater impact. The proposals that will be submitted to Furmanski are:

Facilities

1. The Rutgers University Libraries Annex II
2. Flagship of the Busch Campus: A New Science Library
3. The Kilmer Library: A Collaborative Learning Center
4. *Proposal to Renovate the Alexander and Jean Balinky Graduate Reading Room
5. A 21st Century Library in Newark: Renewing the Dana Library to Accommodate New Learner-Centered Study and Research Needs
6. The Learning Commons at the Paul Robeson Library

Collections

1. Building Rutgers Intellectual Capital By Increasing Unrestricted Endowments for Library Collection Support
2. *Dissertation Library Awards

Digital Initiatives

1. The Institutional Repository: Capturing, Preserving and Making Available the Research Output of Rutgers University
2. Digital Preservation of and Long-term Access to the Collections of the Institute of Jazz Studies: Creating Perpetual Access to Unique Resources
3. Women Artists Gateway
4. The Newark Experience
5. *The Global Feminist Digital Repository and Research Network Project

Academic Excellence

1. Naming the University Librarian's Position
2. Named Directorship for the Institute of Jazz Studies
3. Special Collections and University Archives Endowment
4. Endowed Archivist Position(s)

Proposals noted by an asterisk (*) are being submitted by other units of the University with the Libraries listed as significant collaborators; we include them for informational purposes.

Other individual proposals that were not submitted as discrete projects will be represented as part of campaign priority projects: the proposal for an Informatics Institute is included as an example under the umbrella of the University Librarian named position endowment, as income from such an endowment will support projects suggested in the proposal; the collections proposals to support the book arts, childhood studies in Camden and global studies in Newark is included in the collections endowment piece and donors may support specific areas; separate Newark facilities proposals is included in the single Dana Library building proposal; and the Margery Somers Foster Center Archivist position is included as a choice for donors interested in supporting a variety of possible named archivist positions.

Proposals will be regrouped and formatted for consistency and clarity according to the guidelines provided by Dr. Furmanksi. We will submit them with a cover summary of all our proposals, and post the complete package for the entire RUL community to read when we have word our package has been accepted. The announcement about what is chosen by Dr. Furmanski and his priorities committee to be included in the capital campaign will be delivered to the units by April 2007.

Announcements

Boyle

• P4P goals meetings should be underway.
• Troy sent out the FASIP calendar.
• Personnel has taken position descriptions and redone the generics for our Colt review.
• Working with Wilt on the Training and Learning Website.

Puniello

• RefWorks training went well and was very well attended. Puniello thanked Ka-Neng Au and Sam McDonald for the fine work they did on the FAQ sheet.
• Searchlight is being added for Library users and will provide federated searching across multiple library databases. It will be introduced second semester. Puniello will invite Ann Montanaro to do a demo for Cabinet at a future meeting.
• Met last week with Sharon Fordham. Two teaching faculty from dance and music attended and demonstrated how they would use the new facility. Bids will go out for additional work.

Mullins

• Presentation to Middle States committee went well. The campuses' urban mission is a major focus in Newark.
• Natalie Borisovets is moving ahead with "The Newark Experience." It is now 72 pages and becoming the most comprehensive bibliography on Newark.
• Science Park High School opened yesterday; it is a magnet school in Newark and a national model of an urban school. We have a connection in that they used to be located on 40 Rector Street, which is where the Dana Library was; we helped in the early years of designing this facility.

Gaunt

• Gerry Warshaver, Director, Special Projects, has requested a meeting with the Libraries related to Middle States to ensure that the impact of the Libraries on undergraduate learning is well covered in the Middle States review report. Boyle will organize a pre-meeting.