University Librarian's Cabinet: Minutes of the February 13, 2007 Meeting

Present:

Agnew, Boyle, Fultz, Gaunt, Golden(videoconferenced), Joseph, Mullins, Puniello, Sewell, Sloan, Tehrani, Zapcic

University Librarian's Report – Gaunt

• Gaunt sent Cabinet an email with a letter from Executive Vice President Philip Furmanski inviting New Brunswick/Piscataway deans, directors, and faculty members to submit proposals for the creation of thematic interdisciplinary research clusters in areas of global or international concern. This request for proposals demonstrates the university's commitment to international/global studies. Once these research clusters are identified, Cabinet should think about ways that the Libraries support them or can be involved with them. Joanne Regulska is chairing the working group for international and global studies; will invite her to a Cabinet meeting to talk about the program. Gaunt will ask Dr. Furmanski if he expects Newark and Camden engagement.
• Gaunt received a letter from President McCormick soliciting nominations of faculty for the Office of Faculty Diversity Initiatives award. The names of three nominated faculty with a paragraph in support of the nomination are requested by February 28, 2007. Those selected to receive the award will join President McCormick at a ceremony on Thursday, May 3, 2007 from 4-6 p.m. at the Zimmerli Art Museum.
• Dr. Furmanski has signed an agreement with Jilin University to establish a Confucius Institute at Rutgers. The institutes are established by the government of China and are meant to support the expansion of Chinese language and culture abroad. Ching-I Tu is chairing the advisory committee and Connie Wu is a member of that committee.
• Gaunt attended the ARL Board Meeting February 8-9 and shared several topics affecting the Libraries.
• Chuck Henry was recently named head of the Council on Library and Information Resources and spoke to the board; looking at the place of a research library in the academy; what university libraries infrastructure is needed to support those activities; interested in global libraries.
• Gaunt distributed to Cabinet the new brochure from ARL that is meant for faculty: Know Your Copy Rights: Using works in your teaching - What You Can Do. Tips for faculty & teaching assistants in higher education. Boyle would like to discuss with Jonathan Alger, University Counsel, to determine how to address faculty education on these issues. The publication can be found at http://www.knowyourcopyrights.org/bm~doc/kycrbrochure.pdf and contains a link for suggestions for what we can do on campus.
• Gaunt discussed the Task Force on Library Roles in Enhanced Environments for Teaching and Learning and the library roles in a teaching and learning environment. Recommendations included developing a marketing campaign that promotes the roles of academic research libraries in teaching and learning, encouraging library staff to develop the necessary skill sets and competency to participate in teaching and learning, creating library facilities reflective of best practices for space design and trends in learning spaces, building a closer relationship between IT professionals and librarians to foster collaboration between the two groups, adjusting ARL rankings so that they are more reflective of the importance of the role of research libraries in teaching and learning, facilitating the sharing of innovative and successful teaching and learning activities throughout the ARL membership, and raising awareness among higher education organizations involved in teaching and learning of the contributions of ARL member libraries.

The 2006 Organization Development Network Annual Conference - M. Wilt

Wilt gave an overview to Cabinet of the conference she attended October 22-25, 2006, in San Francisco. She focused on three of the five tracks for the concurrent sessions: driving change in systems and organizations, integrating and connecting organization development, and developing leaders for the future.

Driving Change in Systems and Organizations:

Workshop facilitators developed participants' understanding of the pervasiveness of change, recognizing it as a given in everyday life. To understand the impact of change and the multiple challenges change present to individuals and organizations, the facilitators spelled out six important considerations that need to be addressed to successfully navigate the changing environment. (1) Reason (overt rationale and logic)-change occurs when rational analyses logically convince people of the need for the change. (2) Politics (unaddressed individual and group interests)-change occurs when needs and interests are modified and/or power bases are altered and/or political processes are altered. (3) Inspirations (untapped or unexpressed values-based or visionary aspirations)-change occurs when people's deep hopes and values are engaged and mobilized, regardless of prevailing "logic". (4) Emotions (denied affective and reactive feelings)-change occurs when blocked emotions are released. (5) Mindsets (tacit guiding beliefs and assumptions)-change occurs when limiting ways of thinking are engaged and modified. (6) Psychodynamics (out-of-awareness anxiety-based and unconscious defenses)-change occurs when anxiety is reduced and/or unconscious defensive reactions are recognized and alleviated.

Integrating and Connecting Organization Development and Developing Leaders for the Future

With these considerations in mind, Wilt shared a number of opportunities to be considered to facilitate a collaborative environment. In the discussion that followed the formal overview, a number of thoughts, questions, and ideas emerged:

• Discussed the challenges of collaboration across age, gender, generations-consider the changes in the library profession as people choose librarianship as a second career
• Discussed how best to identify and define critical competencies and learning gaps
• Discussed distinction between staff and faculty-how to bridge
• Discussed changing roles and responsibilities of both librarians and staff (e.g. librarians moving out of some routine functions and more into instruction; staff increasingly assuming supervisory responsibility)-how best to elicit participation and re-engage staff that feel disconnected
• Discussed enhanced management and leadership skills for those without direct reports-e.g. skills in influencing, negotiating, persuading
• Discussed how best to identify future senior administrators in a flattened, team-based organization
• Discussed expanding education and understanding of library leaders in changing roles of research libraries, policy issues in higher education and research libraries, changes and trends in disciplines-librarianship, scholarly communication, pedagogy
• Questioned how to "grow" library leaders in a flattened organization
• Discussed strategies for developing future leaders for research libraries-e.g. internal internships, broad-based leadership development for librarians and staff
• Discussed strategies to nurture the development of tenure-track librarians-to support their contributions to the organizational dialogue
• Questioned whether the libraries' culture is one of deference, prompting a reluctance to speak, a perceived need to "edit" comments and ideas

Gaunt, Sloan and Joseph will follow up on Wilt's presentation regarding library faculty. Wilt will return with options on development activities for Cabinet and the libraries' community.

Update on Rutgers' New Visual Identity System (http://identity.rutgers.edu/) - H. Glazer

• Glazer reviewed with Cabinet the University's new visual identity system and how it affects the Libraries. The old Rutgers University logo should no longer be used; existing stock of paper publications may be distributed. Anything new must use the new Rutgers University logo; Kuehl can help with publications.
• It is likely that the current RUL logo will cease being used; in the interim, it is fine to continue to use the old RUL logo; we have applied for our own "signature" which will incorporate the "Rutgers" logotype with the "University Libraries" signature. Zapcic and Glazer will do first cut on logo package for RUL.
• Publications need the RU logo and RUL signature, but should not use the formal university seal.
• As of February 13, the Libraries' website does not have the old Rutgers logo.
• Publications, letterhead and business cards are to be addressed first. Web site separately.
• We will do as much as we can for ourselves, while UR is preparing logotype/signature packages.
• Recommendations and options are to be developed. Zapcic's office will take the lead with input from others; will start with most prominent items. That will allow others to discuss and comment. An overall plan for the use of an identity package for RUL will be designed.

Discussion of Draft Guidelines for Filling Faculty Positions - Gaunt

• Due to time constraints, a discussion of the draft guidelines will be moved to the next Cabinet meeting.
• Cabinet agreed, however, because of pressing need, Dana's librarian V position should move forward.

Announcements

Zapcic

• Meetings have been set up in Washington, DC; Ron Becker is to present a case for support for papers of political figures.
• The IJS is to be part of NEH and NEA Humanities Alliance Day; both in March.

Boyle

• Boyle attended the NSF cyberinfrastructure meeting hosted by the VP for Research; Chris Greer from NSF spoke about libraries, data, how scholarly communication for text and data follow two different paths but must converge; he stated that libraries are one player in the development of iCenters; open access is inevitable.

Golden

• Provost Roger Dennis recommended Vib Bowman as an expert on plagiarism for a segment on the Fox News Channel. Vib was interviewed last week and this interview will be on a segment about "Term Paper Mills" and plagiarism.

Mullins

• Dan Morgenstern, director of the Institute of Jazz Studies, won the Grammy for Best Album Notes during last night's awards ceremony. This is Dan's seventh Grammy award! Dan won the award in this category for his work on the Fats Waller album "If You Got to Ask, You Ain't Got It!" (Bluebird/Legacy Recordings).
• Submitting Jazz Oral History project for possible inclusion in forthcoming ARL publication celebrating its 75 years.
• Current exhibit on James P. Johnson.
• Joe Wilder celebrates 86th birthday tomorrow at Dana.
• Smithsonian Institution has asked Ed Berger to do a three-hour interview of Dan Morgenstern for its archives.
• Three exhibits this year have been mounted by Dana librarians: Ed Berger's photos, Tad Hershon's photos of former Texas Governor Ann Richards, and Veronica Calderhead's mosaics.
• Dan Hsu and his pupils will have works in Chinese watercolor on exhibit in May 2008. These pupils include Ann Watkins, Wen-Hua Ren, Roberta Tipton, and Marilyn Wilt, who have been studying the art of Chinese watercolor with the master on a weekly basis.

Joseph

• Writers at Rutgers group meeting attracted 45 people for Purvi Shah reading. Libraries, not teachers teach writing. Lara Tupper, who teaches writing at Rutgers and is a former lounge singer who has performed at sea in the Mediterranean and Caribbean, and on land in Thailand, Japan, China and the United Arab Emirates, will present next month. Jayne Anne Phillips of Newark is to be invited next fall.
• For its Papers, The Bibliographical Society of America has asked Joseph to review the first two volumes of the Cotsen Library Catalogue. The Cotsen Library is a collection of children's books, manuscripts, games and related ephemera from across the globe, housed at Princeton University. The two volumes under review comprise the Cotsen's 20th century volumes only, which number approximately 23,000 titles.

Sewell

• Update on collections budget: All state funds were allocated to fixed costs, without inflation. Major cancellation followed. Not sure if cancellation target was above or below what was needed. Projection may be available next week. New Brunswick approval plan may have to be curtailed yet this year. Looking for ways to continue for whole year. An additional $100K of below-the-line funds supplemented the state funds.
• Still unclear what next year's budget will hold. Governor Corzine's message will be on February 22.
• Scholarly Communication Forum is scheduled for February 28 at 10 a.m.
• Bloustein Dictionary exhibit opening was very exciting, and exhibit is superb.

Puniello

• Puniello, Kayo Denda, and Fernanda Perrone worked on an exhibit on women's leadership in conjunction with women's leadership student presentations.

Angew

• Presentation by Mary Beth Weber has been accepted for a digital curation conference in the spring.