Montanaro discussed with Cabinet the Report on the Feasibility of Implementing a Shared Open Library System for New Jersey Academic Libraries. The team of Edward Corrado, Ann Hoang, Ann Montanaro, and Kurt Wagner visited the Georgia PINES (Public Information Network for Electronic Services) public library consortium April 2-4 and spent time with the consortia administrators and Evergreen open library system designers, visited county public libraries, and reviewed the functionality of the Evergreen system. The team reviewed the current integrated library system (ILS) environment in NJ academic libraries and the development and implementation of open library systems elsewhere. Based on the information gathered and the potential benefits to the academic library community of NJ, the study team recommends that VALE libraries begin implementing the Evergreen open source ILS software. The report recommends that implementation will require funding to create an administrative infrastructure consisting of a VALE-Open Library System (OLS) office with an administrator and a small staff including programmers. Cabinet agreed that open source library systems might be very valuable into the future. There is still the need to develop the various modules of the system to make it a complete OLS. Discussion concerned the immediate need that the OLS would fill for NJ libraries; the funding and development that it would be required; the place of a statewide OLS in the future of information discovery and delivery. While it would not be an immediate need for Rutgers, some of the smaller NJ libraries might find it beneficial in the near future. We agreed to monitor the VALE discussions, to support the development as appropriate, and to involve others in the region.
Montanaro and Ellis attended a meeting with Camden, Newark, GSAPP, GSE, and MGSA and presented what has been done with the ETD, and explained how it works. If these units are interested in participating and can use it, we will help them with implementation. They will test it, and if they require programming changes, we will try to implement. We will need to manage this process on our own timelines if no additional staffing support is provided. Gaunt thanked Montanaro and Ellis for their work on behalf of the university community for this project.
Boyle discussed with Cabinet four policy documents created for the RU Institutional Repository: "Click-through Agreement: Designee Submitting on Behalf of Author," Blanket Agreement for Batch Deposits – Author's Deposit Agreement," "Author's Deposit Agreement," and "Intellectual Property Policy." All policy documents are based with permission on the policies of Deep Blue, the institutional repository of the University of Michigan. With minor tweaks in language, Cabinet agreed that the policies represent a balance between the interests of the Libraries and the user community. Boyle will move forward on implementation.
On June 1, an open program for librarians and staff about MINES for Libraries ™ was held following the Libraries Faculty meeting. A technical implementation meeting followed. Measuring the Impact of Networked Electronic Services (MINES) is an online, transaction-based survey that collects data on the purpose of use of electronic resources and the demographics of users. As libraries implement access to electronic resources through portals, collaborations, and consortial arrangements, the MINES for Libraries™ protocol offers a convenient way to collect information from users in an environment where they no longer need to physically enter the library in order to access resources. MINES could help us with assessment infrastructure where we can answer questions about who uses our resources, from what locations (campus, libraries, home, etc.) and for what purpose. We can gather this information for our commercially purchased databases as well as any of our other digital resources -- we determine the resources to be assessed. To gather the information in a typical implementation, a small survey questionnaire that we have the opportunity to customize pops up at random intervals equivalent to two hours per month for a year whenever someone is using our digital resources. One of the usual questions asks whether the use is for "sponsored research." This data would be valuable for the Libraries in demonstrating how much use is made of the libraries resources for grants and other sponsored research projects. Knowing whether our faculty is using our resources from their offices or from home might determine when we target support services. It might be valuable to know whether there is much interdisciplinary use of our databases when targeting instructional programs. The technical implementation may be more difficult for Rutgers because of our complicated network. Dave Hoover will work with the MINES technical team to test a plan for an implementation in the fall; they recommend we do it for three years. Since ARL libraries are using MINES, all the data would be combined and we could make comparisons. We will continue the discussion with the MINES team, and include this in our goals discussion.