STAFF RESOURCES

University Librarian's Cabinet: Minutes of the October 5, 2010 Meeting

Present:
Agnew, Boyle, Fetzer, Fredenburg, Fultz, Gardner, Gaunt, Golden, Izbicki, Niessen, Puniello, Winston
Guest:
Tara McDonnell, Tibor Purger

Update on Fund Raising McDonnell

The public phase of the Our Rutgers, Our Future campaign was announced on October 13 (the video, which features shots of Robeson library and others, can be seen online at http://support.rutgers.edu ). The Libraries' goal is $9.5 million and we have raised 36% to date. McDonnell shared the breakdown of gifts by type to demonstrate how we expect to reach our goal. We are continuing to focus on building up our fund raising efforts that focus on major gifts from individual alumni and friends. The portfolio of campaign projects still exists online but may shift as new priorities arise, we are seeking funding for those that best match the interest of our donors.

Zimbra Report Agnew/Purger

Purger reviewed with Cabinet the rationale behind moving to the Zimbra Collaboration Suite, based on the decommissioning of the RULink calendar on October 1, 2010, and the need for a shared calendar essential for efficient management. The selection process was based on the need for email, calendar, sharing and mobile access. Security/privacy, feasibility, and cost were considered in choosing the best option for RUL. The Zimbra Collaboration Suite hosted by Rutgers OIT is the recommended solution. It features email, shared/delegated calendar, address book, tasks, shared docs, and briefcase. The user can choose the preferred client: Zimbra, Outlook, browsers; it is supported on all major operating systems and devices and is supported through BlackBerry with a fee. OIT provides training and back-up support, back-up and disaster recovery, and delegated administration. There is no hardware or software to buy, and is supported by IIS. Licenses are $30/user (year 1) + $10/user in subsequent years. Storage space is 1 GB/user +$2/GB/user/yr. Cabinet agreed that the Zimbra Collaboration Suite is the best option for RUL and migration will be completed by the end of 2010.

University Librarian's Report Gaunt

Gaunt distributed handouts from the Deans Council meeting. University Human Resources has a web page on The Rutgers Gateway for New Faculty (uhr.rutgers.edu/facultygateway). Gaunt asked Cabinet to take a look at it and make sure the Libraries are represented appropriately.

The 2010 NRC Survey "A Data-Based Assessment of Research-Doctorate Programs in the United States" was reviewed; 212 universities were included in the ranking; only doctoral programs; 62 fields of study; to qualify you had to have 500 PHDs awarded by 25 universities to be a large enough grouping to be considered.

University Human Resources has initiated a review of type 4 employees in order to evaluate compliance with university policy, union contracts, State benefits regulations, and Federal law. Type 4 employees are those individuals hired for casual or temporary work or for a project. It was recommended that a "Type3" long term temporary appointment be created in order to address longer term temporary appointment needs such as those associated with projects and extended leaves of absences.

Recommendation was made that each unit should have a statement of purpose for any state funds that are being carried over.

Gary Gigliotti discussed assessment and alignment, which addresses how each unit can align their functions with the university's educational goals. The focus of his chart was on student learning. Gaunt will send the handout to Cabinet. Recommendation was made that Boyle and Fetzer should meet with Gigliotti to discuss assessment in public services and information literacy.

Announcements

Golden: The Board of Freeholders approached the Camden campus about potential collaboration as the county considers the takeover of the Camden public library system due to severe budget cuts; a subgroup will meet later this week.

The Rutgers Camden Campus and Joint Base McGuire-Dix-Lakehurst (JBMDL) have established a partnership to bring service members and their dependents, retirees, civilian employees, and area residents, opportunities to pursue their college education while staying close to home. This initiative is supported by University College at Rutgers-Camden campus.

Winston: There is discussion of the public school system in Newark; waiting to hear about how the recently received funds will be allocated and used; the university may have a role in assessment.

Fetzer: In consultation with Howard Dess' wife about an open house or memorial in his honor, the decision was made to have a small lunch in New York, which will be held tomorrow.



 
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