Minutes of June 15, 2000 Meeting

Present:

Susan Beck (recorder), Ron Becker, Jeanne Boyle, Veronica Calderhead, Howard Dess, Mary Fetzer, Harriette Hemmasi, Ann Montanaro, Jim Nettleman, Bob Sewell, Addie Tallau

AUL/Report (Sewell)

• ARL /Metro Meeting - the major topic of discussion was the impact of e-books and NetLibrary. Columbia is the only Metro member to have NetLibrary. The member libraries are thinking about cooperatively purchasing some e-books. Rutgers will host the next selector's meeting next May. Princeton has recently joined this group.
• RGS Distributed the following two articles which he believed would be of interest to CDC Branin Joseph, Groen, Frances and Thorin, Suzanne. The Changing nature of collection management in research libraries. LRTS 44(1): 23-32.


Rabine, Julie L., Brown, Linda A. Notes on operations. The Selection Connection. Creating an internal web page for collection development.LRTS 44(1): 44-49.
• Closing out budget rollover - RGS distributed a document called Collection Funds Balances 2000. There should be no problems spending out this year's budget.
• 2001 Budget Prospects - The Libraries will receive an additional $100,000 which will be added to our base budget. This money comes from salary savings and a matching amount from the university administration. The Virtual Library Proposal for the entire state is $5 million, of that 1.5 million is targeted for VALE. The impact on us will be the increased availability of electronic resources from VALE. VALE's top priorities include the acquisition of the Image Version of Proquest.and ABI/Inform.


The library's budget request for collections was $890,000. This includes maintenance and new purchases. Optimistically, we will learn of the university's budget allocations in September.
• OVID Direct (HH) We will be getting OVID databases remotely in the future instead of loading them locally. This will facilitate quicker updates and reduce system maintenance. Current testing indicates some response delays and there will be slight interface changes. Z39.50 will be unavailable in this version.

EEBO Cataloging Records (HH) - Electronic access fields have been added to the records. The customization of the record features was discussed. After positive comments from CDC members, Technical Services will continue with the revisions and purchase the records.

Systems (AM)
Systems is in the process of removing the criminal justice library's monograph records form IRIS. Ann will put a web page up which lists the 700 titles that have recently circulated from this collection.

Acquisitions (HH) Acquisitions is using Barnes and Noble for Rush Orders. The turnaround time had been a week. They will also be testing Baker and Taylor's rush services to compare costs and performance.

Blackwell's is creating a file of unfilled orders over the past year. It was agreed that a report of unfilled titles would be created either quarterly or biannually. for the benefit of selectors.

• New Networked Resources for 2001 (NERT Leaders RGS)

Science Team (AT) received six requests for next year (The first three titles total $12, 695) (monetary figures represent system cost after cancellations)

• Science Journal Citation Reports
• ACM Titles
• International Pharmaceutical Abstracts
• SciFinder - which is an E-verision of Chemical Abstracts ($103,432)
• Biological Abstracts ($64,000)
• IEEE ($44,000)

General Electronic Resources Team (SB) has received a request for Books In Print. This team also tested the Uncover Gateway for Document delivery.

Oxford English Dictionary will cost around $8000 for us as part of the PALINET consortium

There will be a special CDC meeting to discuss electronic resources issues on June 28, 2000.

Cancellations 2001 (CDC)
End of year serials collection balances were discussed.

2000 Serials Expenditures was $ 4, 450,000, $85,000 of that was spent on periodical binding which is not as impacted by inflation. Bases on the figure of $4,365,000 our anticipated inflation increase at the rate of 8.7% is expected to be $384,120.

What cannot be canceled because of license agreements (RGS/HH)

We cannot cancel American Chemical Society titles or titles related to Matematical Reviews.

Cancellation criteria will be established based on inflation, Uncover, University disciplinary priorities, and serial impact factors.

Howard Dess distributed the document Development of Cancellation Guidelines for Science Journals Based on Cost Per Citation.

A special meeting on budget, networked resources recommendations, and cancellations will be held on June 28.