Minutes of Monday, October 29, 2001 Meeting

Present:: R. Sewell (chair), H. Dess, C. Wu, M. Page, R. Womack, V. Calderhead, T. Glynn, J. Boyle, R. Becker, J. Sloan (recorder)

1. AUL Report RS

Messages sent in reply to the CDC list should be sent to Reply All
Everyone noted the Preservation Open Forums went well. HD stated he hoped money to fund program would not be taken from the collections budget. RB and RS responded that bindery money, for example, already is allocated from the collections budget, and this would be a natural place to begin building a preservation budget.
Report on 10/25-26 NERL meeting in Philadelphia:
NERL audited by Yale and was given A+ rating. NERL is so successful that it is having to address how to mange growth of members and expansion of activities. Both Notre Dame and Stanford are now part of NERL. (It's not just the northeast any more.) Many other institutions and consortia are asking about membership. NERL is considering joint contracts for mass deacidification, expanding Borrow Direct (ILL service among Columbia, Yale, and UPenn) to other NERL members (probably other private institutions next), digital archiving, etc.

ISI presented the Web of Knowledge -- cross database searching, linking to full-text and citations, and exporting to personal database software -- free with a minimum purchase of two products, which we already own (Web of Science, JCR). Question is does commitment to product mean commitment to purchasing other related packages? [JB is holding a demonstration of Metalib, using the same SFX technology, which we would use to set up and link together our own set of resources, and therefore have the product be comprehensive of what Rutgers owns.]

2. Acquisitions Report -MP

Regular orders are two weeks behind. A receiving problem with overspent funds unable to receive already encumbered orders. Council approved MP's idea of moving forward with setting up a special "dummy" fund so that each receipt does not have to be negotiated individually. Monies would still be transferred from appropriate other funds, just not at the point of receipt, which is adding too much time to the order and receipt process. Copy cataloging is now incorporated with ordering, slowing down the order process, but making the whole process of getting an item more efficient.
Blackwell's Collection Manager offers selectors opportunities to order and review approvals online. MP will work with librarians in Newark and Camden to see how the order process might work using Collection Manager. She will also bring forward a plan to cancel form approval paper slips in favor of using the profiles online.
Wiley cancellations are complete as Wiley e-journal package comes up. 119 subscriptions canceled, for 329 titles online. Amount from selectors' funds for Wiley subscriptions will be transferred to central.
Other journal cancellation lists are on the way to Acquisitions and will be effected in Sirsi next month.

3. Systems - no report.

Database Use through September list distributed.

4. Access to E- monographs. RS

A "Discussion Points" draft prepared by Rhonda Marker for TSC was distributed. Brief discussion of intricate topic resulted in recommendation that a special task force combined of members from all councils be assigned to create policy in this area.

5. Networked resources. RS

We will not be adding electronic resources at the rapid pace of last year.
New team leaders should again prioritize lists of resources, even if a title has been a low priority or negative decision in the past. Decisions are best revisited as products change.

RS also recommended that team leaders review existing electronic subscriptions for redundancy and current value. All librarians should assess whether or not resources are being utilized to extent possible.

Prices listed on the electronic resource request form may be inaccurate because final pricing comes out of central negotiation. Team leaders should not be overly concerned with accuracy of price estimates, and not contact vendors themselves. RS and MP will handle all price negotiations with vendors, after the commitment is made to purchase.
Communication Abstracts recommended for purchase from central funds. This, after much discussion of it costing less than $1000, the minimal prices for a central fund purchase. This amount is a guideline however, not a set minimum.
Price chart distributed on JSTOR Art & Sciences II collection, totaling $22,500 the first two years and $9000 annually thereafter.
New York Times historical files from Proquest recommended for purchase from central funds. The first year, the cost of 2 canceled microfilm subscriptions at Kilmer and Douglass, and 20% discount on remaining subscriptions will cover cost of $9000. Next year's $18,000 will come equally from social science and humanities resource allocations. Tom Glynn voluntered to write a how to access and general description of the NYT at RUL for the Newspapers web guide.