Minutes of April 15, 2004 Meeting

Present:

Veronica Calderhead, Howard Dess, Tom Glynn, Triveni Kuchi (Recorder), Ann Montanaro, Jim Nettleman, Mary Page, Robert G. Sewell (AUL).

1) Announcements and AUL Report - Sewell

• Preservation Committee will look at preservation in all formats. It will be in charge of planning and oversight of preservation on all campuses.

• Special Collections has an opening for Conservation Preservation Librarian (that was previously held by St. John and Tim Corlis is currently the acting Conservation Preservation Librarian).

• Audio Visual Preservation effort (Special Collections and Jazz library materials) is underway at Alexander Library. A database will be developed to study the condition, etc., Suggestions to use IRIS to create records in was made. The work will begin in July.

2) Acquisitions Report

Orders are being made on time and it is about the time to move activity into receiving.

Mary will send out information regarding 2003 approval plan amounts per Blackwell profiles, as well as amounts for 2004 (current) spent. The approval plan schedule is ready and selectors will be meeting YBP representatives the week of April 26-30 for profiling. This session is only for profiling. A future session for training on GOBI will be announced sometime in June. June 23rd is Blackwell s last day for shipping approval books. YBP starts from July 1, 2004.

3) Systems Report

A mass storage system has been acquired through NJDH funds and it will be used for both NJDH and the Rutgers Repository. The system has 7 terabytes of disk storage and includes a tape backup system.

4) Results of Liaison Discussions with Departments (DLI II)

From the viewpoint of collection development and reacting to departmental requests, the survey result summaries were too general. Comments specific to collection development will/should be looked at closely by selectors, especially to make the budget requests for next year.

5) Selector Budget Request form

Bob presented the selector budget request form at the NBCG meeting. The NBL selectors made comments, which have been incorporated, into the form. The form will have potential to change based on this year's trial. Selectors will be requested to fill out the needed information and send in the form by May 10, 2004.

6) E-Resources request discussion

• The Libraries Subcommittee of the Route-18-committee will make a recommendation to the committee to purchase Wilson's OMNI File and Encyclopedia Britannica with the special, university funding that is available to lessen the burden on undergraduates during the disruption of Route-18 construction.
• Wilson s Education Full-text: Selector was asked to revisit the wholesale cancellations of titles covered in the package. Wilson being an aggregator of resources will not be able to guarantee stability of the titles covered in the package and there are no archival rights for years purchased previously. The CDC principles related to cancellation of print titles in packages are: aggregated packages - research collection should retain print, other libraries may cancel; packages from publishers - all print can be cancelled where archival rights are secured in the contract.
• ArtStor is a new Art database that seems like a must have. It will be investigated in the near future.
• Journal of Homeland security and emergency management was previously approved and it s subscription is going ahead.
• Standard and Poor's Market Insight: Business selectors were asked to reconsider the funding for this resource. A more reliable source than funds promised by the Newark business school for this subscription needs to be found. Such arrangements for ongoing funding for subscriptions from schools or departments are always problematic.
• Science network resources submitted will be studied by the science team and reported back. There was some discussion of the urgency of reinstating access to EMBO Journal and PNAS. However, since ELPX is already over committed, suggestions were made to seek funds for reinstatement from University Librarian's Excellence funds, especially this late in the fiscal year.
• A trial for Scopus could be setup. If anyone is interested in trying it, please let Mary Page know.

Respectfully submitted,
Triveni Kuchi