Minutes of November 17, 2005 Meeting

Present:: Susan Beck, Jeanne Boyle, Veronica Calderhead (recorder), Sara Harrington, Karen Hartman, Janet Howard, Michael Joseph, Ann Montanaro, Kevin Mulcahy, Laura Mullen, Jim Nettleman, Cathy Pecoraro (guest), Bob Sewell, John Shepard, Gracemary Smulewitz (guest)
Absent:: Grace Agnew, Ron Becker

1. AUL Report – Bob Sewell

Allocations have been done with a few exceptions; some funds in New Brunswick and Newark. Those allocations will be completed by month end.

ABC-CLIO meeting. A representative from ABC-CLIO came to New Brunswick to speak to member of VALE. Members stated their misgivings about steep increases in pricing of the subscriptions (History Abs and America: History and Life). The online subscriptions have doubled in 2 years.

The validity of our traditional "cut-off" (mid-April) for ordering was discussed. (NOTE: Ordering is not is not stopped in mid-April. That date has been set to indicate that orders that are received after that time may not get paid in the same fiscal year.) Workflow streamlining in Acquisitions and Gobi2 has put that date into question. A problem that remains is that until state and non-state funds are allocated and input into Workflows to the fund code level, ordering cannot begin. This causes a huge backlog so it is hard to get everything ordered, received and paid for during the fiscal year.

First drop shipment of YBP books will take place in late November to Robeson Library.

Shelf-ready books for the N.B. approval plan will be Acquisitions next priority. We should expect some bumps in the road, there are still some issues to be ironed out (e.g. coordinating the PO #s and YBP shipping lists). Note: When we switch to shelf-ready for Approvals, there will be NO RETURNS.

Gobi2 firm orders. The 'requests' will become 'orders' in ~ 24 hour period. This is important for selectors who want to 'de-request' material. It must be done before a request becomes an order.

Fund Code revision. The new 'N' fund code for irregular serials (those titles which are published on an irregular bases that often result in problematic encumbrances) is now in effect. These irregular publications are being changed from "P" fund codes to the "N" codes

Ann discussed OCLC NetLibrary collections. Profiles can be set up to select and weed collections. They are offering a service for ebooks that is patron-drive.

Ann discussed SIRSI's Director's Station and the type of report it can general. There will be demo and training in the near future.

Collection Analysis Tool. According to OCLC, Collection Analysis subject-matter strengths, gaps, and overlaps among libraries. It will look at the institution as well as peer group. CDC will make a decision about whether we recommend its purchase. See: http://www.oclc.org/collectionanalysis/default.htm

Karen Hartman of Social Sciences Team presented Social Science Team recommendations (see handout). All titles were vetted and accepted by CDC: Asian Studies Full-Text Online; Family & Society Studies Worldwide; FAOSTAT; Mintel Reports; SaePublications/Sabinet Online-SocSci/Humanities package. These products cost about half of the Social Sciences allocation for networked resources.

Cathy Pecoraro provided the Networked Electronic Resources update. Databases/Indices to be available very soon are: LION, the next installment of PCI Fulltext , JSTOR Arts and Sciences III, Oxford Dictionary of National Biography

Arts & Humanities Team. Sara made a case for having more money added to the A&H fund. The A&H has not made final decisions yet.

Generalist Team. Susan Beck says that team hasn't met. No decisions have been made.

Science Team. The team has not met yet. Submissions are still arriving. Laura has proposed late December as deadline for submissions. Team will meet before Winter Break.

CDC is reviewing and updating all Collection Development policies. Each CDC meeting will include discussions of different policy statements. Michael Joseph presented the Rare Book Collection Development Statement (1993 statement redrafted by Michael in 2005). New elements/concepts in the policy include: the impact of conservation and the definition of 'rare.' New revision was accepted.