Grace Agnew, Jeanne Boyle and Bob Sewell attended a Media Summit with OIRT to reach an understanding on streaming digital video. They agreed to split the responsibilities with the libraries being responsible for collections, preservation of moving images, building resources, and licensing. OIRT will be responsible for delivery of elearning. The library will explore streaming delivery of the current media collections.
Farideh Tehrani has accepted new responsibilities for preservation. She will split her time between that and the New Brunswick libraries. She will survey the current practices and work on grants and fund-raising. Ian Bogus will coordinate binding and preservation activities systemwide and work in the area of digital preservation.
Janet Howard reported that Steve Hyndman, the YBP sales representative, met with the NB selectors and they are preparing for changes needed to implement shelf-ready. The PromptCat record will be loaded with the holding library. Drop shipments will begin after July 2006 and new workflow procedures are needed.
The current orders are up-to-date. Ebook ordering is moving from NetLibrary to YBP. YBP held slips and books for 3 weeks during the holiday break. In the future, no request will be made to suspend deliveries as books will be held by UPS and the mail will be received. The Acquisitions Department staff will provide GOBI training for selectors upon request.
Ann Montanaro reported that the MARC records for the 18th Century collection have been received and will be loaded in February. The MARC records for the EEBO Thomason Tracts records are currently being loaded. The Repository has been named RUCORE - Rutgers Community Repository. Ann demonstrated the software being prepared for electronic theses and dissertations (ETDs). It will be available for some students in the New Brunswick Graduate School by May 2006 and will eventually replace all paper dissertations.
Cathy reported on the status of resources approved for acquisition:
In response to a question about changing search interfaces, CDC members agreed that once the options of a search interface had been established, those options should not be changed unless there is agreement from Public Services. The selector should not request a change to the user interface without consultation.
The teams presented the following new products for review.
Arts and Humanities Team
Subscriptions to print journals should only be maintained if the print is superior to the electronic. Proposer/selector needs to discuss print cancellations with appropriate selectors before proposals go forward.
John Shepard led a discussion of "Draft Guidelines for the Acquisition of Gift Collections." Several revisions were suggested: omit the number of libraries, add text to the "Initial Selection Decision" to read "If worth pursuing, the selector will assess the gift collection on site..." The document needs additional review by selectors on each campus. "Policy on Gifts of Materials to the Libraries" was review with one change: add the email address for the AUL for Collection Development and Management in the third paragraph. The document is ready to be placed on the library web pages. The "Review form for Potential New Collections (Gift or Purchased)" was discussed and generally approved with some additional edits.