Minutes of September 21, 2006 - Special Session Meeting

Present:

Susan Beck , Veronica Calderhead (recorder), Sara Harrington, Karen Hartman, Kevin Mulcahy, Laura Mullen, Jim Nettleman, Mary Page, Robert Sewell, Gracemary Smulewitz

Documents:

A - 2007 Cancellations Worksheet
B - Journal Cancellation (6 spreadsheets)

This was a special meeting of the council devoted to cancellation and only CDC members of the core cancellation group attended: team leaders of the subject based electronic resources evaluation teams, the three campus collection development coordinators, the head of acquisitions, the head of distributed technical services, and the chair of the council.

• Cuts were made across several categories (see Document A). Journal cancellations, re- negotiations with database vendors, database cancellations, and a reduction in the NB approval plan, represent the lion's share of the materials' reduction.

• The print cancellations of pint-electronic duplication category rendered $150 K (approx). The Print-only list is not complete. There are titles not included and perhaps titles included that shouldn't be. Selectors are reminded that the lists are 'dynamic'; it is recommended that you use the current cancellation list as well as the earlier lists for a more complete picture of print-only titles.

• The YBP Continuations are still under review. The list is a work-in-progress.

• Sara asked for clear policies to assist in the Arts and Humanities ongoing cancellations. Different criteria and guidelines compiled over the years are still valid and should continue to guide our decisions.

• The Pilot Project discussed as in May, June, and July CDC has been tabled for now. Copyright and preservation issues were cited as reasons for the project being put on hold.

• Subject/Discipline and campus concerns have some bearing on whether a journal is cancelled. The Arts and Humanities Team would like those issues to be weighed along with other criteria when reviewing titles.

• Selectors discussed the campus distribution of print-only cancellations. Print-only titles represent only 2% of the total cancellation; as such it was agreed that libraries can restore those print titles that are important and/or core to the library's collection. All titles being restored must be emailed to the Serials Team within one week.

• Kevin suggested that certain subject areas be targeted and presented to the Foundation office. When money does become available for monographs and other materials, the CDC will have guidance based on those special focus areas.

• Congratulations all around on hard work with renegotiations and cancellations.

• Discussed President's message (State of the University address). In response to a question, the President said that he would ask VP Furmanski to find money for library books.