STAFF RESOURCES

Minutes of Standing Advisory Committee on Collection Development November 20, 1997 Meeting

Present:
Veronica Calderhead, Tessa Evans, Howard Dess, Joe Consoli, Ellen Gilbert, Jim Nettleman, Addie Tallau, Robert Sewell (chair & recorder) (Absent: Ben Beede, Ann Montanaro, Jane Sloan)

1. Discussion on Center for Research Libraries:

Printed copies of the 1996 C.R.L. handbook were distributed. (More are available. Contact Sewell). Printouts of C.R.L's web pages for the Collections and Services Policy Manual (Sewell was chair of C.R.L. task forces to revise manual) and the Handbook were also distributed. The LC description of holdings and estimated strengths in various LC classes was pointed out as an important, new feature in the Manual. The committee agreed to work to make C.R.L.'s collections and services better known among librarians and faculty and to follow up on the Center's President Don Simpson's concept of treating Center "like one of your branch libraries." The committee strongly supported the idea of putting cataloging records of the Center's holdings in IRIS. AUL/CDM will pursue this recommendation with AUL/TNIS and AUL/PSC.

2. Electronic Resources Update:

Many new electronic resources are being reviewed and request forms are being prepared for SACCDM subcommittee on Networked Electronic Resources to consider. Among them are: Biosis, Inspec, Lexis/Nexis UNIVerse, GaleNet, Dialog@CARL via RLIN, Electronic Library, Philosophers Index, Impact/ACCESS GDCS, U.S. Government Periodicals Index, and AccessUN. The subcommittee will review these as well as current networked offerings. Budget for next year is not known. Important to have this documentation for funding requests.

Ovid databases, Agricola, Life Sciences, and Environmental Sciences, have not yet been shipped. Should be here shortly. Web interface for CitaDel databases will be up shortly; Ovid's web interface here but implementation has not started.

Sewell reported on consortial activities. NERL (North East Research Libraries) and PALINET are the two consortia Rutgers works with most. Purchases of Ideal and Project Muse are through PALINET. Both are reviewing and offering similar products. Monitoring to see which is offering the best deals. Size of PALINET important for pricing discounts.

Review of Chart on Selection and Implementation of Networked Electronic Resource since first present at last meeting. Improvements noted. Helps makes understandable the process and who's responsible for each step. When mounted on web page, anyone can track progress of is particular database.

Resolution on cataloging of purchased electronic resources was discussed and will be composed by Sewell for AUL/TNIS and SACOTAS consideration.

Discussion of CD Rom task force report was tabled until next meeting.

3. Tessa Evans reported that discounts for approval and firm orders (now the same) from BNA are good only for this year. There has been a decline in orders with BNA because of many direct purchases from discount book stores such as Stand and Barnes and Noble. The raising of the firm order discount by BNA is an inducement to send more orders their way. There will be further discussion on this matter and the overall impact on the BNA program.

Acquisitions and the Budget office will be inputing orders into Unicorn from December 1-19. Processing will continue only for reserve orders, approval plan books, and Innopac request for materials in the backlog. Other operations will cease.

Joe Consoli asked Tessa why books were being held in the backlog when there are other copies of the same books already cataloged in the system. Why can't these be sent to copy cataloging? Tessa said she could not answer this cataloging question.

3. New Programs/Jewish Studies:

The Center for Jewish Life in New Brunswick is going through the program approval process to establish a Bachelor's Degree in Jewish studies. Sewell prepared a library statement stating that the resources were adequate to support an undergraduate program. A wide-ranging discussion was held on the now very familiar problems of the new program approval process and how the libraries end up on the short end of the stick. The Center has a graduate assistant who will be used under the libraries' direction to carry out an assessment of current holdings in Jewish studies and the Center and the libraries will work together on fund raising for collections. There will be no reallocation from existing resources to support this program.

3. New Programs/Jewish Studies:

The Center for Jewish Life in New Brunswick is going through the program approval process to establish a Bachelor's Degree in Jewish studies. Sewell prepared a library statement stating that the resources were adequate to support an undergraduate program. A wide-ranging discussion was held on the now very familiar problems of the new program approval process and how the libraries end up on the short end of the stick. The Center has a graduate assistant who will be used under the libraries' direction to carry out an assessment of current holdings in Jewish studies and the Center and the libraries will work together on fund raising for collections. There will be no reallocation from existing resources to support this program.

4. SACCDM decided to co-sponsor a diversity in collection development forum to be conducted in the spring semester by Dan Figueroa, Director of Bloomfield College.

5. Sewell stated he liked the suggestions of the Coordinating Committee to send out the agenda for the SAC meetings to the faculty & staff lists before the meeting are held, and to have interactive discussions at the faculty meetings rather than just the reading of SAC reports by the faculty reps.

6. Discussion on the weeding of backruns of serials in RUL was tabled until the next meeting. Purpose of discussion will be to develop principles for weeding in view of JSTOR, C.R.L., and other means of accessing this material.

The next meeting will be held on December 18.



 
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