Minutes of January 21, 1999 Meeting
- Jeanne Boyle; Ilona Caparros (for Kevin Mulcahy); Howard Dess;
Harriette Hemmasi; Ann Montanaro, recorder; Bob Sewell, conducting and editing;
Absent: Ben Beede, Veronica Calderhead, Jim Nettleman, Jane Sloan
Handouts: Three 1999 Cancellation reports: "Paper copies reduced or eliminated
because of availability of electronic version," (149 canceled subscriptions)
"Duplicate reduction - one or more paper copies remaining but no electronic
version available (18 canceled subscriptions), and "No remaining copies - paper
or online" (59 canceled subscriptions) (RGS); sample pages of Bob Warwick's
report on Records in IRIS with the location of RU-ONLINE and two additional
locations (excluding CD-ROM, and microforms) (BW); two charts on the Database
Use Statistics were distributed: one sorted by the number of searches, and the
other by cost per search (Assessment Committee); Rutgers holdings of high
impact journals in the disciplines of cell biology, genetics and heredity,
microbiology, and neuroscience (Helen Hoffman)
- AUL Report
Bob is developing budget documentation for the special university-wide
committee to review the libraries budget request associated with its long rang
plan . He will make the case that Rutgers has received less for collections
than peer institutions. Marianne Gaunt has prepared a charge for committee
members and they will be named soon. It is hoped that faculty and
administrators at the highest level will serve on the committee.
The Web of Science demonstration was well attended and impressive both
for its coverage and price. A request for special funding will be made to cover
its cost. It will be funded next year. ISI's document delivery requires
programming so it may not be possible to set up a test of that delivery system
as a stand-alone product.
There is no report on any supplemental funding for FY1999.
Uncover Reveal will be on the Library web page next week and publicity
will go out about setting up personal profiles.
Howard was asked to review the article "Scientific and Technical
Serials Holdings Optimization: A LSU Serials Redesign Project Exercise" in
Library resources & technical services ( July, 1998 v 42 n 3) . He will report
on its relevance for Rutgers.
Several reports related to serial cancellations were discussed. Bob
distributed three separate reports he produced: "Paper copies reduced or
eliminated because of availability of electronic version," Duplicate reduction
- one or more paper copies remaining but no electronic version available," and
"No remaining copies - paper or online." Bob Warwick wrote a report in Unicorn
to identify records in IRIS with the location of RU-ONLINE and two additional
locations (excluding CD-ROM, and microforms). Sample pages of that report were
distributed. Bob will be asked to send four copies of the full report (598
titles) to Howard and to put a copy on the TSB T drive.
Ann announced that the authentication software has been running all
month and will soon be announced on the web pages. It is used to authenticate
Rutgers users coming from ISPs who want to access restricted electronic
resources. The library barcode and PIN are used to verify the user's access.
- Budget Planning
It is necessary to prove the use of electronic resources. Two copies of
the Database Use Statistics were distributed: one sorted by the number of
searches, and the other by cost per search.
In the budget planning process there will be a focus on duplication of
serials, both between paper and electronic and multiple paper copies and on the
cost per use. A methodology will be developed to measure cost per use of
current and back runs of paper serial titles. Howard and Addie will develop a
proposal to measure the use of journal titles. They will look at what is
possible and what information is valid.
- A report prepared by Helen Hoffman was discussed. She reviewed the Rutgers
holdings of high impact journals in the disciplines of cell biology, genetics
and heredity, microbiology, and neuroscience and showed the percentage held in
print or online. Rutgers. It was suggested that similar studies be conducted in
other areas. Howard agreed to do so for his fields chemistry and physics.