Minutes of January 21, 1999 Meeting

Present:

Jeanne Boyle; Ilona Caparros (for Kevin Mulcahy); Howard Dess; Harriette Hemmasi; Ann Montanaro, recorder; Bob Sewell, conducting and editing; Addie Tallau. Absent: Ben Beede, Veronica Calderhead, Jim Nettleman, Jane Sloan

Handouts: Three 1999 Cancellation reports: "Paper copies reduced or eliminated because of availability of electronic version," (149 canceled subscriptions) "Duplicate reduction - one or more paper copies remaining but no electronic version available (18 canceled subscriptions), and "No remaining copies - paper or online" (59 canceled subscriptions) (RGS); sample pages of Bob Warwick's report on Records in IRIS with the location of RU-ONLINE and two additional locations (excluding CD-ROM, and microforms) (BW); two charts on the Database Use Statistics were distributed: one sorted by the number of searches, and the other by cost per search (Assessment Committee); Rutgers holdings of high impact journals in the disciplines of cell biology, genetics and heredity, microbiology, and neuroscience (Helen Hoffman)

1. AUL Report
   Bob is developing budget documentation for the special university-wide committee to review the libraries budget request associated with its long rang plan . He will make the case that Rutgers has received less for collections than peer institutions. Marianne Gaunt has prepared a charge for committee members and they will be named soon. It is hoped that faculty and administrators at the highest level will serve on the committee.
   
   The Web of Science demonstration was well attended and impressive both for its coverage and price. A request for special funding will be made to cover its cost. It will be funded next year. ISI's document delivery requires programming so it may not be possible to set up a test of that delivery system as a stand-alone product.
   
   There is no report on any supplemental funding for FY1999.
   
   Uncover Reveal will be on the Library web page next week and publicity will go out about setting up personal profiles.
   
   Howard was asked to review the article "Scientific and Technical Serials Holdings Optimization: A LSU Serials Redesign Project Exercise" in Library resources & technical services ( July, 1998 v 42 n 3) . He will report on its relevance for Rutgers.
   
   Several reports related to serial cancellations were discussed. Bob distributed three separate reports he produced: "Paper copies reduced or eliminated because of availability of electronic version," Duplicate reduction - one or more paper copies remaining but no electronic version available," and
   
   "No remaining copies - paper or online." Bob Warwick wrote a report in Unicorn to identify records in IRIS with the location of RU-ONLINE and two additional locations (excluding CD-ROM, and microforms). Sample pages of that report were distributed. Bob will be asked to send four copies of the full report (598 titles) to Howard and to put a copy on the TSB T drive.
2. Systems
   Ann announced that the authentication software has been running all month and will soon be announced on the web pages. It is used to authenticate Rutgers users coming from ISPs who want to access restricted electronic resources. The library barcode and PIN are used to verify the user's access.
3. Budget Planning
   It is necessary to prove the use of electronic resources. Two copies of the Database Use Statistics were distributed: one sorted by the number of searches, and the other by cost per search.
   
   In the budget planning process there will be a focus on duplication of serials, both between paper and electronic and multiple paper copies and on the cost per use. A methodology will be developed to measure cost per use of current and back runs of paper serial titles. Howard and Addie will develop a proposal to measure the use of journal titles. They will look at what is possible and what information is valid.
4. A report prepared by Helen Hoffman was discussed. She reviewed the Rutgers holdings of high impact journals in the disciplines of cell biology, genetics and heredity, microbiology, and neuroscience and showed the percentage held in print or online. Rutgers. It was suggested that similar studies be conducted in other areas. Howard agreed to do so for his fields chemistry and physics.