Minutes of February 18, 1999 Meeting
- Ben Beede; Jeanne Boyle; Veronica Calderhead; Howard Dess; Harriette
Hemmasi; Ann Montanaro, recorder; Jim Nettleman; Bob Sewell, conducting and
editing; Jane Sloan; Addie Tallau; Myoung Wilson (replacing Kevin Mulcahy).
Results of the 1998/99 Library Materials Budget Survey of the
ALCTS/CMDS/Chief Collection Development Officers of Large Research Libraries
RGS); Database Use Chart, 1998-99 (results through Jan. 99) (AM); two charts:
Science Serials in Next Five Years Projected Increases and Science Serials in
Next Five Years with status quo budget (RGS); Cost per Use Examples (HD);
Methodological Issues in doing a Journal Cost per Use Study (AT); "Recommended
Networked Resources Progress Report Part I: Resources Not Requiring Central
- AUL Report
Risk Management is having an outside insurance company appraise 40 campus
buildings including several libraries to determine replacement costs for the
buildings and their contents. Bob is working with them to establish replacement
costs for library materials. They are also reviewing the replacement cost of
collections, furniture, and equipment. In addition to the replacement cost of
items in the collections, they need to determine the processing cost per item.
Harriette Hemmasi has calculated the processing cost at $42.00/item.
Bob distributed "Results of the 1998/99 Library Materials Budget Survey"
which he prepared and presented at the Big Heads [ALCTS/CMDS/ Chief Collection
Development Officers of Large Research Libraries Discussion Group] meeting at
the ALA Mid-Winter Meeting. It shows the total library funding for materials;
increases received; expenditures for electronic resources, bibliographic
utilities, and memberships; interlibrary loan and document delivery; and
expenditures for serials and approval plans. The report will be available on
Jane is reviewing Blackwell profiles with selectors in high return areas.
Since cataloging records are now being received with each approval plan record,
the workflow will be more cost-effective if the return rate is reduced. Tech
Services will soon be acquiring catalog records for items firm ordered from
Blackwell as well.
A discussion is taking place among the N.B. Collections Group on the need to
impose spending limits and to cut off spending in particular funds when the
free balance (expenditure and encumbrance) reaches 110%. A systemwide approach
needs to be developed. Jim Nettleman reported that he monitors all Robeson
Jane is meeting with Yankee to review their approval plan.
Ann distributed the database use statistics. The cost per use figures have
not been updated to reflect January use. The VALE use figures are not yet
available nor are the individual title statistics for Proquest.
Systems is in the process of upgrading memory in all of the public PCs and
will further upgrade staff machines if WorkFlows or other applications require
additional memory. The Unicorn software will be upgraded in March and the
Novell servers are also in the process of being upgraded.
Ann attended the JSTOR user meeting at ALA and distributed a list of the
volumes and issues needed by JSTOR to complete their holdings. All but one
title is held by Rutgers, several are held in multiple locations. JSTOR has
completed the first phase of their development and the next phase will include
titles added, and available for purchase, by discipline.
- Long Range Plan.
a. There was a lengthy discussion about finding a solution to the science
journal problem. Marianne Gaunt recently met with CSPAD and the committee
members encouraged her to fund the Web of Science. The Web of Science will be
purchased from the 1999-2000 collections budget. Ovid Current Contents will be
canceled as will other overlapping indexes. The remaining funds will have to
come from science journal cancellations or possible additional funds. Bob
presented cost estimates showing the projected cost of science serials in the
next five years and the number of science journal titles which would have to be
- cover projected inflation,
- cover the cost of converting paper
subscriptions to electronic, increase support of ILL and commercial document
- support the purchase of the Web of Science. Various models
with and without increases to the budget are being developed.
b. Howard reviewed Steven Bensman's article "Scientific and Technical Serials
Holdings Optimization: A LSU Serials Redesign Project Exercise" in LRTS ( July,
1998 v 42 n 3). The detailed study is a model for reviewing access vs
ownership. Bensman identifies an elite core of essential science and technical
journals that are reasonably priced and typically association publications.
[Howard agreed to develop such a list of science and technology journals
relevant to Rutgers programs.] The author suggests that consortial purchases,
document delivery, and resources sharing strategies are temporary and
incomplete solutions to the science/tech serials crisis and in the long run
will not solve the problem. It will take a major overhaul of the scholarly
(and particularly the scientific) communication process.
c. Journal use study. Part of the temporary solution to RULs science/tech
serials problems is to determine if it is cheaper to own/subscribe or access
individual articles through commercial document delivery and ILL. Howard
presented a review of ways of doing a journal cost per use study and outlined
alternative ways the both the cost and use could be calculated. Addie
presented a methodology for doing such a study and identified a number of
problem areas, i.e. determining the cost of the journal is often difficult
because it comes as part of a package or membership; such a study can be used
to differentiate between high use and low use journals but those with moderate
use are difficult. The cost to do such a study would be high because of
staffing and equipment.
- Other Annoucements:
- Ebsco is providing a 60 day trial of their e-journals which will soon be on
the Trial page.
- Jeanne is reviewing all of the licensing agreements and license restrictions
for directions to our RRS staff and as a part of the ARL's effort to collection
comments on the Digital Millennium Copy Right Act as it pertains to distance
- Harriette distributed the "Recommended Networked Resources Progress Report
Part I: Resources Not Requiring Central Funds."