Minutes of August 19, 1999 Meeting
- Ron Becker, Jeanne Boyle, Veronica Calderhead, Joe Consoli,
Howard Dess, Jim Nettleman, Mary Page, Bob Sewell, Jane Sloan, Addie
Tallau, Lourdes Vazquez
- Harriette Hemmasi, Ann Montanaro
- AUL report - Bob Sewell
Mary Page was welcomed as an appointed member.
There is no word yet on the budget. Bob made three points about
For 1999/2000, we will have at least the same base budget of $5.3
million plus ICI funds of $200,000. We also expect a small amount for
diversity, i.e., about $10-20,000.
- Around $790,000 is being carried over from last year. This represents
a multi-year accumulation and includes some commitments.
- The average annual interest on endowed funds is around $260,000. The
interest rate is 4.5%.
- New gift funds, including phonothon, received each year amount to
- Acquisitions and systems update - Jane Sloan
Collection Manager now contains all fund codes. All plus codes are now
on the NRUT profile and can be viewed in Collection Manager. The
current breakdown is by building. Jane will distribute an explanation
of the codes and implications. Hyphen codes now need to be reviewed to
cut down duplication in the numbers of forms received and to smooth
receipt. The Approval Plan Committee will manage this review. Those
with book profiles who also get forms need to remember that titles on
forms that seem on target for their subject may be unsuitable for other
reasons, e.g., reprint, textbook, etc.
Bob reported for systems that Armen Varjabedian has resigned to accept a
position with university computing and that Karen Oster, Sirsi systems
administrator, has arrived.
Bob reported that New Brunswick is allocating 60% of last year's
allocation amounts so purchasing can begin. Amounts that match
expenditures for subscriptions last year have been encumbered in Sirsi.
The draft description for the head of Acquisitions position was
discussed. The Acquisitions Librarian Study Group was created to review
the position in more detail. Members are Ron Becker, Veronica
Calderhead, Joe Consoli, Mary Page, and Jane Sloan, who will chair. An
update will be given at the September 16 Council meeting, and the review
is to be completed October 1.
- Cancellation updates: Newark - VC, New Brunswick - HD, MSP, Camden -
New Brunswick will be completed in a few days; Newark is about half
completed; Camden was completed a month ago.
- Networked resources evaluation/selection teams
Bob distributed and reviewed a revised document and criteria. Each
elected representative will identify two or three librarians to work
with them on a regular basis. They may wish to add additional members
depending on the titles that come along. There was discussion of the
recommendation route. The second paragraph of page two was amended to
The first sentence of the document was amended to read: The evaluation
and selection of networked electronic resources has become a significant
task in collection development for the Rutgers University Libraries as a
- Recommendations by teams will be forwarded to the AUL/CDM, who will
make final decisions on purchases of networked resources requiring
central funds in consultation with the CD Council or the Library
Administration, as appropriate.
A paragraph requiring all teams to give feedback to selectors was added
at the bottom of page one:
- Teams will keep individual selectors informed of progress on titles
they have requested.
Bob and Jeanne will initiate formation of the generalist team.
The document was accepted as amended and will be posted to the staff
resources web page with other documents about acquisition of networked
resources. Bob will meet with the team chairs in September.
- Statistical Universe Proposal
Statistical Universe is a networked electronic resource that includes
American Statistical Index, Statistical Reference Index, and the Index
to International Statistics. The proposal was distributed before the
meeting by email. Users in libraries where there is no printing from
networked resources will be inconvenienced. The full-text portion is
for only 40% of the fiche, and we need to investigate further the full
text offering before acquiring it. After intense negotiation, the
following compromise recommendation was reached:
The networked version of Statistical Universe will be paid for by funds
from the paper index cancellations. Any overage will be added to the
central electronic fund and used to acquire additional resources. It
was decided not to get a trial (offered for staff access only), but to
acquire the resource and make it immediately available on our public
trial page while documentation is being developed. Mary Fetzer is the
- The networked version of Statistical Universe will be acquired and
made available everywhere
- One set of the annual paper volumes for all three titles will be
acquired and placed at Alexander Library as an archival resource for the
- All other paper indexes will be canceled
- Alexander Library will continue to acquire the microfiche for ASI
(non-depository) and SRI.
- Other possible print/e-resources tradeoffs:
- Web of Science: We are 95% certain WOS is coming. Mary Page and
Howard Dess have identified savings from paper and CD cancellations.
Bob will ask ISI why we need to retain Current Contents, and we will
review their response to determine if Current Contents will be
- Gale's Literary Resource Center (Contemporary Authors, Dictionary of
Literary Biography, Contemporary Literary Criticism): We are getting
this via VALE, and it will be accessed directly from the producer. The
Contemporary Literary Criticism section may not include all three
parts. We currently pay more than $14,000 for the print editions.
- The Encyclopedia Britannica will become available through VALE, and it
will be accessed directly from the producer
- Ovid's Biomedical Core Collection: The cost for five licenses is
$19,520, and our paper equivalent, including titles supported by the
medical school, is $8,250. There are many questions about funding for
- Collection Management weeding projects and getting our houses in
Joe Consoli reported on the project to weed the reference collection at
Douglass. Many librarians and staff are involved. The goal is to have
a general undergraduate reference collection with specialties in women's
studies and performing arts. The collection is being reduced 30-35%
Addie Tallau reported that a project to weed LSM reference is about half
Librarians planning D21 will be invited to a future meeting.
August 23, 1999