Minutes of September 30, 1999 Meeting
Minutes of Meeting of September 30, 1999
(postponed from September 16, 1999, the day Floyd hit)
- Becker, Beck, Boyle, Calderhead (recorder), Dess, Hemmasi, Page,
Sewell (Chair), Nettleman, Sloan
- Ann Montanaro, Joe Consoli, Addie Tallau, and
- AUL/CDM Report:
- New Membership: Susan Beck, Chair of the Generalist Networked
Resources Evaluation/Selection Team is now a member of the Collection
- The membership for all of the Networked Resources
Evaluation/Selection Teams is complete. The members are:
Arts and Humanities Team: Joe Consoli (Chair), Brian Hancock, Kevin Mulcahy
Generalist Team: Susan Beck (Chair), Natalie Borisovets, Myoung Wilson
Science Team: Veronica Calderhead, Helen Hoffman, Addie Tallau (Chair)
Social Science Team: Ka-Neng Au, Rebecca Gardner, Lourdes Vazquez (Chair), Ryan
(For more information see: Networked Resources Evaluation/Selection Teams )
- Demonstration of Early English Books Online will take place Oct. 6,
10 am in the Pane Room at Alexander Library. RUL may consider getting a trial.
- President Lawrence's 9/15/99 Letter on new initiatives in the
University. The Libraries were prominently featured with the announcement of
both a substantial increase to the base budget as well as one-time supplemental
funds. The permanent increase represents the first increase to the base
collections budget in the 1990s. This is a positive sign, providing strong
foundation to begin the Libraries five-year plan, the Digital Library
- A letter from Prof. Fisher, Chair of the Committee on Standards and
Academic Priorities (CSPAD), was distributed. CSPAD thanks RUL for finding the
funds needed to buy Web of Science and five years of its back-files.
- Two research collections are being acquired by RUL. The Martin
Diamond Collection and the Elaine Showalter Collection. The Diamond Collection
is a special collection of American Art materials, specifically the first half
of the 20thC. The materials include books and journals, art works, and an
archival collection consisting of exhibition catalogs, art brochures, letters,
manuscripts. The collection, which is being jointly purchased by RUL and the
Zimmerli Art Museum, will be split amongst the Zimmerili, Art Library and
Special Collections. Elaine Showalter (currently of Princeton, formerly of
Rutgers) has donated a large collection of monographs representing works by and
about British, women authors of the 19th C. Rare materials will be housed in
Special Collections. Included are some first editions and reading copies of
the era. There was related discussion on collection space issues in N.B. and
in Special Collections and University Archives.
- A draft of Cabinet Goals 2000, reflecting the advancement of the
Digital Library Initiative, was distributed and discussed.
- NJ ILL Ameritech system: Jeanne Boyle gave an overview of the
implementation schedule for the. This integrated system follows Z39.40 protocol
to provide statewide borrowing and lending. Current status is lending only for
- Systems Update (HH for AM).
- There is a shortage of space on the TSB server. HH has asked if all
of the backfiles of Current Contents are needed since it is a current awareness
service. The Council agreed to drop 1994-1996. In a related development,
discontinuing the current subscription to Current Contents because the Web of
Science will soon be available. (CC is a subset of WoS and displays
differently bu source material is the same.) It was recommended that CC be
continued through Dec. 1999 and then stopped. WoS should be available in
- Database usage stats were distributed.
- Acquisitions Update (JS).
- Mentioned that the form profiles became out of sync since the book
profiles have been re-worked. This is being addressed.
- Joe Consoli has studied the return rate on the current approval
plan. The returns are down.
- JS gave the synopsis of the Acquisitions Librarian sub-committee.
The main point was that a rotating senior level librarian to fill the position
was impractical. A better solution would be a high level hiring with
accelerated tenure. Reporting structure for the position was also mentioned.
- There will be a Workflows workshop on funds monitoring for
selectors and others on Nov. 1. More information will be sent by email as well
as being posted in The Agenda.
- Cancellation Update.
- VC provided details of Dana's cancellations - to be formalised
within the week. A chart, as compiled by Lonnie provides systemwide information
regarding the cancellation submissions from the different units and remaining
subscriptions either online or in paper. Please check the chart and submit
corrections to Lonnie Johnson (lonnielj@rci).
- Funds and allocations for FY2000.
The breakdown of the $1,000,000 for the
Libraries announced in the President's letter is as follows:
There will also be a continuation of the $9,800 for multicultural purchases.
The increase to the base makes permanent the $500 K given to the Libraries in
FY1998 and renewed in FY1999, and adds another $200 K. The $150 K will
contribute toward the cost of the five-year backfiles of the Web of Science.
There will be approximately $1.5 million in non-state funds available in
- $700 K to base collections budget
- $150 K one-time to the collections budget
- $150 K to smart classroom development (i.e. equipment). Media Services directs
this portion of the budget.
The total state fund allocations to campus budgets will decrease as the central
budget increases to over $1 million
Marianne Gaunt and Bob S. are preparing a letter to send to all Rutgers faculty
explaining how the funding will be used to further the Libraries five-year
plan. Allocations to start soon.