Minutes of December 16, 1999 Meeting
- Susan Beck; Jeanne Boyle; Veronica Calderhead; Joe Consoli; Howard
Dess; Bonita Grant; Harriette Hemmasi; Ann Montanaro, recorder; Mary Page;
Robert Sewell; Lourdes Vazquez
- AUL Report.
Bob is holding a Fund Management Workshop on December 20.
Jane Sloan as Head of Multimedia and Digital Services has been invited
to attend CDC.
A meeting was held with Elsevier to review their proposal for Science
Direct. The price is too high and the proposal was rejected.
The New Brunswick Faculty Council Library Committee's charge for the
year involves seeking better understanding of the process of allocation of
funds for collections and to formulate a mechanism for faculty to have
collegial and supportive input into the process. CDC discussed ways of
improving communication with departments.
Bob distributed summaries of the University's strategic plan (1995) and
implementation progress reports (1996, 1998, 1999). The summaries attempt to
track the progress of the Academic Growth Areas outlined in the 1995 strategic
plan. Changes in categories and directions from the original strategic plan
were noted. The reports should, however, help in formulating collection and
He also distributed a spreadsheet on FY 2000 Collections Budget,
showing the total state and non-state allocations to the campuses and the
systemwide/central budgets. Camden and systemwide/central budgets have been
allocated to the fund code level and have been entered into Unicorn. New
Brunswick state funds should be completed by December 23 and the non-state
funds in January. About 88% of the total RUL collections budget is already
committed (encumbrances and expenditures), leaving about $740,000 in the free
- Acquisitions Update.
Harriette reported that orders for New Brunswick are temporarily being
held until allocations are reviewed. Priority orders for Reserve items are
Processing is investigating ways of producing spine labels using new
hardware. The characters on the first examples were not clear and labels are
being produced on the typewriter until the problems are resolved.
Since Jane Sloan has accepted a new position, Harriette Hemmasi will
manage the Acquisitions Department until a new librarian is appointed. The job
will be advertised and a search committee named in the near future. Harriette
will distribute Acquisitions and
Cataloging reports at future meetings.
- Systems Update.
Ann distributed the Database Use Statistics. From January 2 to 7
Unicorn will be down. Several changes are being made: the Unicorn software is
being upgraded, Authority records are being loaded, the authorized
bibliographic records are being reloaded, and the database re-indexed.
Procedures for Y2K contingencies are being distributed and Systems will check
the major systems on January 2.
- The Committee reviewed questions received from the Training and Development
Committee. Bob will submit responses to the committee. It was a surprisingly
- The review of the reports from the Electronic Resources teams was postponed
until the January meeting. Bob requested reports be distributed to the council
prior to the meeting so the council can have a more informed discussion.
Other agenda items for the December meeting were also tabled until the next
meeting: Last Copy policy and procedures and Networked Electronic Resources
Request Forms and related policies and procedures.