Minutes of October 28, 2010 Meeting
- Present:
- Zohreh Bonianian, Eric Fizur, Marc Forster, Barry Lipinski (coordinator, recorder), Jill Locascio, Mike Mansouri, Eugene McElroy, Dean Meister, Nita Mukherjee, Brian Stubbs, Joyce Watson
- Excused:
- Jennifer Dickerson, Helen Funnye, Maggie Harris-Clark, Shirley Lewis, Ramon Negron, Jan Reinhart
Agenda
- Website Review and Reorganization
- ASC Meeting Review
- Incident Reports
1) Website Review and Reorganization
Zohreh and Jill presented their draft of a reorganized website. They examined the documents
currently residing on the web pages of the former groups (Billing, Circulation, and Security and
Facilities), and organized them under the following headers: Procedures, Policies,
Forms/Information, Quick Links, and Supplies. At the top of the page are links to purpose statement,
members, minutes, reports, and useful links. Zohreh and Jill identified documents that need updating
to the J-Client. They questioned whether certain documents need to appear in two places, e.g., the
Reserve Request Form. Their draft is available for the group to review under resources on the
Circulation and Public Services Group Sakai site.
2) Access Services Committee Meeting Review
Barry presented the discussion on PINs that the Access Services Committee engaged in at its October
14, 2010 meeting. There, Judy Gardner suggested revising our borrower registration, teaching
information, and written materials to present the NetID and password as the replacement for the PIN
for primary borrowers. The ASC reviewed five Access Services Policy Memos. One notable change in
Memo 5-Lost and Damaged Material-will make it clear that the libraries will accept the latest
edition of new paperback copy replacements for hardbound books that have been lost or damaged beyond
repair.
3) Incident Reports
Seven incidents were reported since the September 23, 2010 group meeting, bringing the total for the
year to 19.
ALEX
- Prior to the opening of the library, a staff member discovered a man in his late 40s walking around in the first floor reference room. The man said he had fallen asleep before closing and had remained in the building overnight. (Wed, 9/29/10)
CHANG
- Fire alarm sounded at 12:40 pm; library staff asked all patrons to exit the building. Staff and patrons were allowed to reenter the library at approximately 1:05 pm. (Thurs, 9/30/10)
- Guest user came to the circulation desk stating that he was ill and needed help. EMT and RUPD arrived within 10 minutes and after examining the user, carried him out on a stretcher and took him to Robert Wood Johnson Hospital. (Tues, 10/5/10)
DOUGLASS
- Brief power failure at 5:43 pm shut down computers and lights throughout the library. Power was restored after a few seconds. (Wed, 9/29/10)
KILMER
- Staff member noticed a light fixture hanging dangerously from the ceiling at the base of a lower stairwell. The area was shut off and signs posted. Floating engineer responded within 15 minutes and removed the hazard. The area around the collapsed fixture was soaked with water from an intermittent leak. (Tues, 9/28/10)
- Power outage at Kilmer and approximately ½ of Livingston Campus occurred at 6:20 pm. RUPD could not give any timeframe for when power would be restored. Staff spoke with patrons, evacuated them, and closed the building at 7:10 pm. When power was restored later in the evening, staff reopened the library at 10 pm. (Sun, 10/10/10)
LSM
- At 9:25 pm a fire alarm sounded and the panel box in Access Services indicated *FIRE*. The supervisor contacted RUPD and the police recommended that an evacuation announcement be made over the PA system though there was no smell of smoke. Patrons evacuated the building in a few minutes; RUPD arrived with three minutes. RUPD called an engineer to take a look at the mechanical room and at 9:45 pm allowed patrons to reenter the library. (Mon, 10/11/10)