Minutes of February 19, 2009 Meeting

Present:: Ray Balter, Marc Forster, Jill Locasio, Meghan Lord, Mike Mansouri, Sondra Marsh, Stephanie Mikitish (minutes), Melanie Miller, Chiaki Mills, Daphne Roberts, Michele Tokar
Excused:: Christine Duffy, Joyce Watson

Agenda

Symphony 3.2.1 Upgrade
Media Bookings
Borrower’s Chart Revision
Information Sharing

Symphony 3.2.1 Upgrade

Group members suggested that it would be helpful to remove unnecessary options, such as the ability to check items as "seen" when renewing user items. Michele will talk with Chris Sterback about this.

Several group members also reported that after upgrade to Symphony, their PC’s tend to boot up and run more slowly. There were also some problems with scanning/scan guns in several locations. These scanning problems, including the barcode used can be reported to Chris Sterback. WorkFlows occasionally freezes and other programs, such as TimeTrak, do not work as fast or as well as they used to. This may be because some systems do not meet or barely meet the minimum requirements for the new WorkFlows.

Media Bookings

Michele passed around the updated instructions for J-Client Bookings. These instructions were written and distributed by the Media department, and will be posted online on the libraries homepage, under, Access Services, Circulation, Procedures. Permissions were granted to several units to allow the Bookings wizards to work in WorkFlows. There is now a separate tab for bookings on the circulation toolbar. The WorkFlows C client will eventually be removed from all computers.

Borrower's Chart

Michele and Stephanie have formed a subcommittee. They are working on the Borrower’s Chart. So far, the suggested changes are to include three new categories: Alt ID, How the user accesses remote acces, i.e. barcode/PIN or Net ID which users have certain privileges (ie RDS, PALCI, recall, off-campus access).

It was also mentioned that senior citizens auditing classes do not have remote access, which has caused some troubles this semester since their instructor put course material on reserve. Michele suggested that those faculty with senior citizen's in their classes should place their reserves on Sakai, so that all students would be able to access them from home.

Information Sharing

Robeson: The Robeson Library will be acquiring compact shelving. Former circulation supervisor Katie Anderson will be working as a reference librarian. Computer use is up.

Kilmer: The Kilmer Library staff is at full strength with the addition of Paul Young, formerly at LSM and Alexander Library. The front door to the building has come off and is a possible safety hazard, in addition to making it difficult for handicapped patrons to enter the building.

Douglass: The Douglass Library will be hosting the Jenny Polak talk/exhibit. The music carrels are also being created so that no more than 30 items will be checked out to the carrel. Chiaki Mills moved into Nita Mukherjee’s old office.

Alexander: The Alexander Library is removing its card catalog from the Reference section. A banned patron tried to create a user account for the public computers, but was recognized by a staff member. There was a brief discussion on ways to make a list of banned patrons available on the RUL network.

LSM: LSM had some of its pillars painted and the two group study rooms are becoming quite popular. Kevin Conover is also taking care of the Government Documents as Paul Young is now a supervisor at Kilmer Library.

Physics/Chemistry: Both libraries will be centralizing their periodicals. Also, both libraries acquired new copy machines that scan, copy, and print in color. The one in chemistry is working better than the one in physics though. The door to the Physics department is broken, somewhat ironically, and for probably the tenth time.

Media: The C-Client has been removed from all Media computers and all staff members are getting used to the J- Client. Different media materials have been sent to different libraries to test the staff. Soon the staff will be testing user initiated bookings.