Judy and Roger reviewed the proposal and offered one suggestion. Judy suggested a switch from the 2-line format on the call number portion of the guide to a 3-line format. The revision has been made and will be resubmitted to the department head for approval. When final approval is obtained the range guides will be posted on the NBL Access Services web site.
In conjunction with the range guides – each unit should have floor plans that give a detailed layout of the each collection. Staff and patrons would use these maps. They also could be added to each unit's section of the RUL web site. (BSMFG is working on a similar project, so both groups can collaborate on some areas. The CMFG’s maps will more specific to each unit's collection (stacks), while the BSMFG’s maps will detail exits, outlets, fire alarms etc.)
Alexander, Douglass, Kilmer, LSM, Math, and Art already have some sort of map in use. Andy would like these units to send an electronic copy of their floor plans to him.
Andy asked the group to brainstorm about what should be included on the floor plans. Some suggestions were: range guides, locations of wireless access and outlets… Brian suggested that in the future the map could be made interactive and be connected to a database, to be used on the web by patrons and also by staff to created range guides.
Email Andy if you are interested in joining a small sub-committee to work on this project.
The final statistics: The group searched for items charged out to 16 internal users. Of the 112 items charged to the users, 17 items were located in our collections and discharged. The other 95 items were discharged and charged to the missing user of the owning library after 3 separate searches of all the collections in NBL.
Of the 16 internal user records, 12 were removed from the system after consultation with the appropriate departments. Four internal user records were not removed because they were either still in use by the department or were necessary for "in-transit" function to work.
This project is a good example of the ‘clean up” projects that the CMFG can accomplish. Thank you to everyone in the group that worked on this project.
Nicole and Marc posted the internal processing forms used by Collection Services and the priority slips for new books on the Collection Management section on the NBL Access Services web site. They are all PDF files. If anyone has any other recommendations of forms to be uploaded, please let Andy know.
In the future the new range guide templates will be available in this section. The instructions and the actual templates will be in two separate downloadable WORD template documents.
Rob has received questions from patrons about how to read a LC call number. He suggested that the group develop a document on reading LC call numbers for the main RUL web page to help patrons and visitors. The group discussed possible ways of educating patrons about call numbers.
Alexander library has a call number guide sheet available to patrons, that explains the layout of the library as well as how to read call numbers. Other units expressed interest in having the same at their locations.
Eddie and Rob volunteered to revisit the old PowerPoint presentation on call numbers that is on NBL. They will determine if it needs an update.
The final mid-year report was handed out for review by the group.
The meeting concluded with Stacy sharing some information from her recent meeting on the status of the LSM weeding project.
1. When units ship out books that are withdrawn, Neera from CS would like to receive a confirmation/status email.
2. All involved staff members will receive an email with the new procedures for the project.
3. All units should designate a back-up staff person to work on the project in case the primary staff person is out.
4. There was a discussion about contacting units with duplicate copies of a withdrawn item to determine which library has the book in the best condition. Collection Services will take care of contacting the appropriate library for a check of their copy. The best copy will be sent to the Annex.
Wednesday, March 9, 2005
Place to be announced