Minutes of January 26, 2015 Meeting

Rhonda Marker, Aletia Morgan, Laura Mullen (chair), Jane Otto (recorder), Minglu Wang, Krista White, Yingting Zhang
Tom Izbicki, Jill Nathanson, Janice Pilch

1. AUL report


2. Chair’s report (Mullen)

3. Round Robin

4. Triangle Scholarly Communication Institute and call for RUL proposals (Izbicki)

This request originated from Jeanne Boyle; members should have seen the call for proposals, forwarded by T. Izbicki. This is a fully funded four-day institute in North Carolina, designed for in-depth discussion of scholarly communication topics. An institution can form a team of three to eight participants to devote concentrated time to discussion on topics related to this year’s theme, “Validating and valuing digital scholarship.” One idea might be open access in the humanities, given the number of experts in this area and the new book on this topic; the call should also go to the Digital Humanities working group. K. White will discuss with that group.

5. SOAR rollout update (Otto)

The SOAR website launched as scheduled the first of January. The SOAR Group of 4 (L. Mullen, J. Otto, J. Pilch, R. Marker) has met several times, looking at what forms need to be made available and how (opt outs, publisher waivers, contract addenda, etc.), reviewing the SOAR FAQ, etc. L. Mullen and J. Otto presented to the RUL Advisory Committee in December and were given an extension for the report, which was originally due December 31 to RULAC and ultimately the University administration. L. Mullen and J. Otto have met with the SC&I PhD student working on the OA video; storyboards are complete. There have been three drop-in sessions thus far, at Alexander, Camden, and LSM. M. Gallagher (TAS) has met with two faculty members as part of the pilot OAF project, and has summarized findings for Mullen and Otto, who will incorporate it into the report to Administration. J. Deodato is conducting a SOAR usability study; two grad student participants have been identified, and J. Otto is lining up five faculty recruits from the University Senate. There was brief discussion about optimizing tweets on developments. Y. Zhang has been most active with this; tweeting to OATP (the Open Access Tracking Project) would help to get the word out further. CSC members were asked to contribute their open access stories to SOAR using the “Share Your Story” button on the SOAR home page. L. Mullen mentioned that students at the University of Washington have passed a resolution that the Graduate and Professional Student Senate call upon the faculty of the University of Washington to adopt an open access publications policy that encourages free and public access to the scholarly peer reviewed articles produced by University of Washington students, staff and faculty. She distributed a copy of the resolution. Rutgers still has the only OA policy in the world that covers grad students, which also means we don’t have models to follow. Future CSC agendas will include discussion of this.

6. ORED newsletter (Morgan)

A. Morgan has coordinated this. The SOAR and PMC ID pieces have been done. Other topics have been lined up and (for the most part) responsibilities assigned; Morgan distributed the schedule by email and at the meeting. The group considered the two possible approaches (either a few teaser lines with PDF, or just an abstract alone, linked out to other pages), and the best order for submission. A. Morgan is talking with S. MacDonald to create a webpage to archive these posts. SCOPUS can be pushed to #5 and ORCID could be up next. J. Otto and L. Mullen will take care of that one, due Feb. 10-12. Next up could be altmetrics, followed by a piece on citation analysis. The SCOPUS proposal can go to J. Cohn to see who might be able to do it. Since this is a CSC-coordinated project, authors will be asked to send the text to CSC prior to submission.

7. CSC webpage issues (Wang)

The group discussed major changes since the last CSC meeting (in addition to SOAR/OA changes). The main title on the CSC page ( has been changed from ‘Information for Researchers’ to ‘Scholarly Communication.’ Under Services and Tools, the link is duplicated, and there is a small abstract, written by L. Mullen. Web conventions prohibit use of a slash in a web page title, and the Web Board felt the two titles, linked with ‘and’ would be too long. L. Mullen will go back to the Web Board and convey CSC’s request that the webpage be titled ‘Scholarly Communication & Information for Researchers.” (It was noted that the first service listed under Services & Tools includes two slashes “Borrow / Request / Renew.”)

Also: Under Information for Faculty (, several pages are listed, including Open Access, Copyright, and Data Services. Other RUL pages point to this page. All of the CSC panels are of interest to faculty and should probably be listed on this page. It’s unclear who is specifically assigned to management of this page, and it’s problematic that the page is undated. The Web Board’s new content management group (of which L. Mullen is a member) will be determining responsibility for all pages and these issues can be addressed at that point. Re: the RUL home page, the SOAR mention under ‘Institutional Repository’ can be removed in February and restored again at the time the OA Policy goes into effect.


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