STAFF RESOURCES

Minutes of September 22, 2010 Meeting

Present:
Katie Anderson, Jeanne Boyle, Melissa De Fino (Secretary), Marianne Gaunt, Judy Gardner (Coordinator), Tom Glynn, Laura Mullen, Jim Niessen (Deputy Coordinator), Michelle Oswell, Jane Otto, Gene Springs, Bobbie Tipton
Excused:
Rebecca Gardner

Call to order, adoption of the agenda, approval of minutes of June meeting

Judy Gardner called the meeting to order at 9:30 am. She called a motion to approve the agenda, which was moved by Jim Niessen and seconded by Bobbie Tipton and Laura Mullen.

The minutes of the June meeting were approved through a Sakai poll by last year's Planning & Coordinating Committee (P&CC) members. Current P&CC members agreed that the minutes were ready for distribution.

Report of the Faculty Coordinator

Welcome new and returning members

New and returning P&CC members were welcomed and introduced.

Housekeeping, Sakai site, documents for meetings, input, and communications

J. Gardner announced that all P&CC's internal communication will be conducted on Sakai. Members will go to Sakai to find the meeting schedule, all agendas, and supporting documents, and will bring their own copies to P&CC meetings. At Tom Glynn's suggestion, P&CC will review drafts of minutes and vote their approval through a Sakai poll. Minutes will be distributed prior to the group's next meeting. Representatives are encouraged to communicate with their constituents regarding matters under discussion.

Update on 2010-11 chairs and goals of faculty standing committees and councils

J. Gardner announced new chairs for the following faculty committees:

Old Business

Draft strategic goals for the Planning & Coordinating Committee for 2010-11

J. Gardner presented the goals of P&CC in the 2010-11 academic year as follows:

1. The Planning and Coordinating Committee will provide information and analysis regarding the library faculty to the RUL strategic planning process. P&CC will research the desired ratio of RUL faculty to staff, identify and describe the kinds of faculty positions needed in the future and what new positions could be created.

2. The Planning and Coordinating Committee will redefine the role of liaisons. Building on the work of and in collaboration with the Liaison Action Team, P&CC will describe new liaison roles and their importance, and the resources needed to develop skills required to assume new roles.

Discussion followed on the definitions of and differences between faculty and staff positions at RUL.

In regard to Goal #2, Jeanne Boyle noted that the Committee on Scholarly Communication (CSC) had also made significant contributions to the discussion of the roles of liaisons. This was the result of last year's Scholarly Communications forum. After some discussion, J. Gardner called a motion to add CSC to the wording of Goal #2. Boyle so moved. Niessen seconded.

J. Gardner called for a motion to approve the goals, as modified. Tipton so moved. Mullen seconded. The goals were approved, as follows:

1. The Planning and Coordinating Committee will provide information and analysis regarding the library faculty to the RUL strategic planning process. P&CC will research the desired ratio of RUL faculty to staff, identify and describe the kinds of faculty positions needed in the future and what new positions could be created.

2. The Planning and Coordinating Committee will redefine the role of liaisons. Building on the work of and in collaboration with the Committee on Scholarly Communication and the Liaison Action Team, P&CC will describe new liaison roles and their importance, and the resources needed to develop skills required to assume new roles.

Information Literacy Planning (ILP) Task Force Report

J. Gardner presented the ILP Task Force Report, which was written in May, 2010 and revised in July, 2010. The last Middle States accreditation report included information literacy as one of the learning goals of the university. Marianne Gaunt has asked Mary Fetzer to work on this with the help of the User Services Council. Fetzer will meet with faculty in a variety of disciplines to identify examples of how information literacy is already being achieved, and how RUL can help them meet this goal. Boyle noted that the Center for Teaching Advancement & Assessment Research has also made contributions in this area, and suggested RUL work with them to coordinate our shared ILP goals.

J. Gardner thanked Triveni Kuchi, chair of the ILP Task Force, and members of the task force. She will post the ILP Task Force Report to the website.

New Business

Election of replacement for Tom Izbicki's elected position as Arts & Humanities representative to the Library Resources Council

By voice vote, P&CC unanimously elected Tao Yang to the position of Arts & Humanities representative to the Library Resources Council.

Planning for November RUL faculty meeting

J. Gardner asked P&CC for recommended agenda items for the November faculty meeting. Mullen suggested distance learning. Gaunt suggested the annual goals of P&CC, as they relate to the strategic plan. P&CC members will contact J. Gardner with additional agenda items.

Report of the University Librarian

Budget update

RUL has received the working budget from the university. The budget is better than expected, although cuts were still significant. Grants and fundraising will continue to be high priorities. Despite the cuts, RUL continues to provide strong collections. Gaunt will be presenting a new budget framework to Vice President Phil Furmanski, considering that the budget will continue to rise every year, especially because of collection costs. This budget framework recommends protecting collections.

Vacant lines, recruitment plans

Gaunt provided an overview of the status of open faculty lines. These include the Associate University Librarian for Research and Instructional Services (AUL/RIS), an Access Services Librarian position in Dana, and Ed Berger's position in Dana, as a result of his retirement in January, 2011. Search for the Access Services Librarian has been closed and is under re- evaluation. It is a goal to have the AUL/RIS position filled by June, 2011.

Temple, Penn, Rutgers collaboration

Gaunt has met with the library directors of Temple University and the University of Pennsylvania to discuss potential collaboration. All three universities are Association of Research Libraries (ARL) institutions, members of Pennsylvania Academic Library Consortium (PALCI), and EZ-Borrow. Tom Izbicki will conduct a collection overlap analysis with collection development librarians at the other two institutions. Other potential areas for collaboration are Special Collections and digitization projects. The OLE project was also discussed. Gaunt asked P&CC to consider Temple and U-Penn as collaborators for grants and other initiatives. She asked that faculty think about who their counterparts are at these two institutions. This will not exclude additional collaborations with other institutions, but should be seen as a chance for a large collaboration.

Update on the Organizational Review Task Force

The Organizational Review Task Force was established by Cabinet at the beginning of the budget discussions to identify cost savings and efficiencies. They compiled a long list of ideas, which was narrowed down to three areas: grants, reference services, and delivery services. Committees were established for each area, and cabinet is now hearing reports from the chairs of each committee. Follow-up activities from the grants report have been the establishment of a task force charged to design an online guide for grant writing, a grant writing workshop, and handouts written by Nancy Hendrickson on budget construction for grants. As a result of the reference services report, RUL will be purchasing updated software for Meebo. The delivery services report will be presented to Cabinet within the month.

Faculty vacation policy

According to the AAUP contract and the Rutgers University Faculty Employment Agreement, faculty serving on calendar year appointments are required to be in attendance for the entire year, with the exception of one month or 22 days vacation. Based on this, the University has informed RUL that vacation days cannot be carried over into the following year. Faculty that have carried over vacation days in addition to the 22 allotted for this year will have three years to use them.

Summary of meeting outcomes and Future agenda items

The next P&CC meeting is scheduled for October 20, 2010. P&CC members should send suggestions for agenda items to J. Gardner.

Adjourn

J. Gardner called a motion to adjourn, which was moved by Mullen and seconded by Boyle. The meeting adjourned at 11:30 am.

Respectfully submitted,

Melissa De Fino
Faculty Secretary, 2009-2011



 
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