Minutes of December 15, 2010 Meeting

Present:

Katie Anderson (Remote), Jeanne Boyle, Melissa De Fino (Secretary), Judy Gardner (Coordinator), Rebecca Gardner, Marianne Gaunt, Tom Glynn, Laura Mullen, Jim Niessen (Deputy Coordinator), Michelle Oswell, Jane Otto, Gene Springs, Roberta Tipton (Remote)

Guests:

Tom Izbicki, Nancy Kranich, Haipeng Li (Remote)

Call to order, adoption of the agenda, approval of minutes of November meeting

J. Gardner called the meeting to order at 9:30 am. The agenda was adopted by voice vote. The minutes of the November meeting were approved with one minor change.

Report of the Faculty Coordinator

J. Gardner gave an overview of the December 14^th Cabinet meeting. Cabinet has selected three new faculty positions for recruitment: Digital User Services Librarian, Digital Archivist, and Copyright/Licensing Librarian.

Old Business

Report from faculty positions statistics group (J. Niessen, R. Tipton, J. Boyle, J. Gardner)

The group has met and is reviewing data from Institutional Research. They are trying to code the data by subject in order to match it more directly with the libraries' subject specialties to see how the data defines our future needs.

New Business

Strategic planning process and timeline (M. Gaunt)

Cabinet will oversee development of the strategic plan for the next three years, following a six-phase process:

• Phase 1: Vision (January 1-March 1)
• Phase 2: Identify goals and priorities (March 1-April 15)
• Phase 3: Develop and disseminate plan (April 15-May 30)
• Phase 4: Process alignment and pilot change experiences (May 30-September 1)
• Phase 5: Implementation (September 1- )
• Phase 6: Ongoing evaluation

During the first phase, faculty and staff will be asked to participate in focus groups to discuss scenarios describing various futures. There will be nine focus groups, all with open enrollment. The timeframe for the strategic planning process is flexible, but the Libraries should be engaged in the plan by January 2012.

Redefining the roles of faculty liaisons. Discussion with T. Izbicki and Haipeng Li, co-chairs of the Committee on Scholarly Communication, and Nancy Kranich, convener of the Liaison Action Team.

The Planning & Coordinating Committee's (PlanCo) second goal for 2010-11 is to "redefine the role of liaisons. Building on the work of and in collaboration with the Committee on Scholarly Communication (CSC) and the Liaison Action Team, PlanCo will describe new liaison roles and their importance, and the resources needed to develop skills required to assume new roles." With this goal in mind, the chairs of CSC and the Liaison Action Team were invited to PlanCo to discuss three questions regarding the changing roles of liaisons:

1. What are the 3 most important new roles you, your committee or team, has identified for library faculty liaisons in the next 5-10 years?
2. Have you identified new liaison roles for faculty librarians who are not selectors and do not have responsibility for a specific discipline, collection, or academic department?
3. What training, coursework, degrees, field experience, etc. are necessary and also available for liaisons to acquire the skills needed to fulfill these new roles?

N. Kranich reported that the Liaison Action Team is in the middle of a visioning stage. They are trying to determine how the Libraries can become more engaged in the University's activities, and move from a collection-centered profession to an engagement-centered profession. The goal is to become more holistic, blending the roles of selectors, liaisons, and instruction.

The three most important new roles selected by the Liaison Action Team are:

1. Engaging more directly with scholars in knowledge creation (location of and access to rare resources, use of technology, production of tools and content, rights clearance and assignment, etc.) and dissemination (author's rights, access and preservation of data, unit activities, peer review, e-journal development and production, open access, repositories, publisher relationships, etc.).
2. Embedding liaisons physically and virtually in teaching, learning and research, through courseware, curricular planning, academic units and other means.
3. Focusing on the real needs and aspirations of the Rutgers community and how they relate to the library's mission

H. Li recommended a holistic approach in which relationships with faculty are an integral part of our jobs. He suggested that those who do not have liaison roles pair up with those who do and work together as a team.

T. Izbicki suggested a new definition of liaison is needed. We need to broaden faculty understanding of the liaison role beyond selection and "can you buy me this resource."

When the Liaison Action Team completes its vision, they will pass it to PlanCo for discussion.

Report of the University Librarian

Former Governor Kean is chairing a state task force on higher education. The report of the task force is with the governor now and is not likely to be released until after January 1^st. The report may include recommendations related to capital construction and the organizational structure of higher education; it is expected to focus positively on higher education and its role in the state.

At a recent Deans Council meeting, M. Gaunt discussed the NSF grant with Vice President for Research, Graduate, and Professional Education Michael Pazzani. The Libraries were asked to provide a description of RUcore that faculty can include in the grant proposal to describe how their data will be preserved and made accessible, if they are not preserving it in a specialized disciplinary repository or on their own. It was suggested that the university, including the Libraries, identify an area where we can make a name for ourselves in data. Suggestions included Latin American research resources, or our media/video.

M. Gaunt and T. Izbicki have met with the Dean of the Graduate School, New Brunswick, to discuss the National Research Council findings and their relation to collection development. Dean Kukor discussed the elements that are used to compile the rankings and noted that clear data on faculty productivity is lacking. The University is considering using Academic Analytics to gather and analyze data on faculty productivity. The Graduate School wants the Libraries' opinion on the program and asks that we be engaged in providing ongoing advice in this area.

Summary of meeting outcomes and future agenda items

The next PlanCo meeting is scheduled for January 26, 2011.

Adjourn

J. Gardner called a motion to adjourn, which was moved by L. Mullen and seconded by J. Niessen. The meeting adjourned at 12:00 p.m.

Respectfully submitted,

Melissa De Fino
Faculty Secretary, 2009-2011