Minutes of May 25, 2011 Meeting

Present:

Jeanne Boyle, Melissa De Fino (Secretary), Judy Gardner (Coordinator), Rebecca Gardner, Laura Mullen, Jim Niessen (Deputy Coordinator), Jane Otto, Roberta Tipton

Excused:

Katie Anderson, Marianne Gaunt, Tom Glynn, Michelle Oswell, Gene Springs

Call to order, adoption of the agenda, approval of the minutes of the March meeting

J. Gardner called the meeting to order at 9:35 am. The agenda was adopted. The minutes of the March meeting had been approved over Sakai and distributed to RUL_Everyone prior to the meeting.

Report of the Faculty Coordinator

There was no news to report.

Old Business

ARL statistics on staffing levels (Goal #1)

ARL statistics on staffing levels have been analyzed, discussed and summarized. J. Boyle directed the Committee's attention to a report published in College & Research Libraries. The report found that high rates of student retention in colleges and universities are proportional to the number of professional staff in the libraries, and we might want to consider citing it.

Additional Rutgers institutional statistics, data about majors and numbers of teaching faculty by department, may be a topic for the June Planning & Coordinating Committee (PlanCo) meeting.

Liaison roles for librarians (Goal #2)

Based on recent discussions, J. Gardner compiled a list of new liaison roles for librarians:

1. Work with teaching/research faculty to make their research more visible.
2. Work with teaching/research faculty and staff to integrate library expertise, resources, and services into the research process at the university.
3. Work with teaching/research faculty and staff to integrate library expertise, resources, and services into teaching and learning at the university.
4. Collaborate with individuals and organizations to achieve common goals.

Discussion followed on additional roles and activities that would support the new liaison roles, including digital preservation of institutional resources, determining the library's value by listening to our constituents, and librarians participating in conversations that take place at the institutional level regarding grants, academic programs, etc.

J. Gardner asked that PlanCo members contribute comments and examples of activities under each point via Sakai. The deadline for providing feedback is June 3rd.

PlanCo's work on new liaison roles for librarians complements the Liaison Action Team's report and activities, and is intended to contribute to the strategic planning process.

New Business

June 10, 2011 Faculty Meeting Agenda and Program

There are two new business items for the Faculty Meeting:

1. ACRL Draft Standards for Libraries in Higher Education
2. Charge to Planning and Coordinating Committee re. Professional Development/Leadership Opportunities for Librarians

PlanCo had no additional items for the faculty meeting agenda. There will not be a program following the June meeting; a presentation by Susan Lawrence about the new SAS core curriculum has been postponed until September.

Charge to Planning and Coordinating Committee on Leadership Programs. Plan for beginning the process this summer

Following a discussion on May 10, 2011, Cabinet charged PlanCo to provide advice on leadership programs for the library faculty. The charge is on the faculty meeting agenda for input from the faculty on the process. J. Otto suggested having a preliminary list of programs to distribute at the faculty meeting will help focus the discussion of the committee's charge. J. Gardner distributed a 2007 list of available leadership programs, provided by M. Gaunt. PlanCo members will identify leadership programs both from this list and from outside sources, noting the URL of the program, the sponsor, the target audience, the application process, the number of participants, and whether the program is intended for administrative or general leadership. Each PlanCo member will send their list of programs to J. Gardner. The deadline for compiling these lists is June 3rd. PlanCo's deadline for providing advice is Sept. 1st.

Meeting Schedule for Summer

While PlanCo has not traditionally met during the summer months, the Committee has two important topics to discuss: the strategic planning process and professional development/leadership opportunities. Incoming Faculty Coordinator J. Niessen will work with Janie Fultz to schedule summer meeting dates.

Summary of meeting outcomes and future agenda items

The next meeting of the Planning & Coordinating Committee is scheduled for June 15, 2011.

Adjourn

The meeting adjourned at 11:25.

Melissa De Fino
Faculty Secretary, 2009-2011